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Alabama Professional Education Personnel Evaluation Program. Field Test of Superintendent System. July 2000. Superintendent Evaluation System. Purpose of Evaluation is for Improvement. Criteria Superintendent system was developed from a Framework

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Alabama Professional Education Personnel Evaluation Program


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Presentation Transcript
slide1

Alabama

Professional

Education

Personnel

Evaluation

Program

Field Test of

Superintendent

System

July 2000

slide2

Superintendent Evaluation System

  • Purpose of Evaluation is for Improvement
  • Criteria
    • Superintendent system was developed from a Framework
    • Framework contains Competencies, Tasks, and Knowledge/Skills
  • Currently being field tested

Alabama Department of Education

Superintendent Field Test Evaluation

slide3

1. Communication

2. Collaboration

3. Assessment/Evaluation

4. Organization

5. Planning

6. Laws/Policies

7. Problem Solving

8. Innovation

9. Technology Management

10. School System Management

11. Fiscal Management/Leadership

12. Professional Responsibilities

13. Leadership of Human Resources

Superintendent Evaluation System

  • 13 Knowledge/Skill Areas

Alabama Department of Education

Superintendent Field Test Evaluation

slide4

Superintendent Evaluation System

  • Scoring
    • 4-point rating scale with rationale statements (rubrics)
    • Holistic scoring cross-cutting 13 knowledge/skill areas
  • Evaluators
    • Trained in conducting evaluations
    • Must meet reliability standards
  • Superintendents
    • Evaluation content varies with years of experience in position
    • Evaluation process is same for all

Alabama Department of Education

Superintendent Field Test Evaluation

slide5

1. Portfolio developed by superintendent

2. Surveys of various school system administrators and principals

3. Interviews (written or oral)

4. Board Questionnaire

1. Evaluation Summary Report (shows scores and score rationales by

knowledge/skill area)

2. Professional Development Plan (becomes a data source in next cycle)

Superintendent Evaluation System

  • Instrumentation/Data Sources
  • Summary Report Sources
  • Optional Instrumentation

1. Self-Assessment Form (completed by superintendent,

but not considered in evaluation scoring)

Alabama Department of Education

Superintendent Field Test Evaluation

slide6

·

Superintendent Data: evidence of competence produced,

assembled and submitted by the superintendent

Portfolio

·

Written interview

·

Interpretation of survey responses

·

Evaluator Data: evidence of superintendent

competence developed by the evaluator

·

Oral Interview

·

Clarifying interview

·

Board Questionnaire

·

·

Line of Evidence: all data/information supporting the score

awarded in a knowledge/skill area, whether produced by the

superintendent or the evaluator

Superintendent Evaluation System

Alabama Department of Education

Superintendent Field Test Evaluation

slide7

Superintendent Evaluation System

  • Steps in Evaluation Process

1. Orientation (LEA responsibility)

2. Self-assessment (superintendent)

3. Prepare portfolio (superintendent)

4. Distribute and analyze surveys (superintendent)

5. Board Questionnaire (board, evaluator)

Alabama Department of Education

Superintendent Field Test Evaluation

slide8

Superintendent Evaluation System

  • Steps in Evaluation Process (cont.)

6. Review portfolio (evaluator)

7. Conduct interviews (evaluator/superintendent)

8. Prepare Evaluation Summary Report (evaluator)

9. Summary conference and PDP (evaluator/

superintendent)

Alabama Department of Education

Superintendent Field Test Evaluation

slide9

Generates data for all areas of knowledge and skills

·

Optionally used by the superintendent and shared

with evaluator only if superintendent agrees

·

Used by superintendent to:

·

1)

Identify areas that need improvement

2)

Compare the superintendent’s perceptions of

performance with the results of the

evaluation

3)

Determine areas for professional growth

activities to be included in a

professional development plan.

Superintendent Evaluation System

Self-Assessment

Alabama Department of Education

Superintendent Field Test Evaluation

slide10

A Clarifying Interview with probing questions focused on

clarifying or bringing understanding to the portfolio and/or

written interview (questions differ from superintendent

to superintendent)

·

Conducted after the evaluator analyzes superintendent’s

portfolio

·

Modified scripting is used to record responses

Responses can be banked for one year

·

·

Superintendent Evaluation System

Interviews

Two types of interviews:

·

A Structured Interview with 6 questions commonly asked of

superintendents (oral or written response format)

·

Alabama Department of Education

Superintendent Field Test Evaluation

slide11

·

Generates data for seven areas of knowledge/skills:

·

Communication (oral)

·

Collaboration processes and skills

·

Assessment/measurement/evaluation

·

Organizing for results

·

Planning

·

Problem solving

·

Technology management

·

Oral Option: A discussion between the superintendent

and the evaluator (or his/her designee) about particular areas of the

superintendent’s knowledge, skills, and performance.

Superintendent Evaluation System

Structured Interviews

Alabama Department of Education

Superintendent Field Test Evaluation

slide12

·

Each of the structured interview question sets is intended to cover

one knowledge and skill area (although responses may cut across

more than one area). Communication skills are considered

as part of the oral presentation.

·

The structured interview itself is not scored, but responses are

added to other evidence provided through other sources.

·

Written Option: Superintendent’s written responses to interview

questions (will have clarifying discussion).

Superintendent Evaluation System

Structured Interviews (cont.)

Alabama Department of Education

Superintendent Field Test Evaluation

slide13

Conducted after the structured interview is completed with

a focus on the written interview and, optionally, the

superintendent’s portfolio

·

No set number of questions, but key questions specific to the

written interview and portfolio (optional) are developed by the

evaluator to bring clarity and understanding of their contents

·

Responses are added to other evidence

provided through other sources

·

Superintendent Evaluation System

The Clarifying Interview

Alabama Department of Education

Superintendent Field Test Evaluation

slide14

Used in superintendent system as a replacement for Supervisor’s

Review Form

·

Generates data for all areas of knowledge and skills

·

Questions relate to areas with which board members should be

knowledgeable, although a “don’t know” response is allowable

·

Questionnaire returned to state pool

evaluator of superintendent

·

Administrator Evaluation Systems

The Board Questionnaire

Alabama Department of Education

Administrator Evaluation

slide15

Generates data for 12 areas of knowledge and skills:

·

Communication

Collaboration

·

·

Assessment/Evaluation

Organizing for Results

·

·

Planning

Laws and Policies

·

·

Problem Solving

Innovation

·

·

Technology Management

School System Management

·

·

Fiscal Leadership

Human Resources Leadership

·

·

Superintendent is responsible for providing some evidence

of his/her knowledge and skills

·

The totality of the evidential material (lines of evidence for all

knowledge/skill areas) will constitute superintendent’s

evaluation portfolio

·

Superintendent Evaluation System

The Superintendent Portfolio

Alabama Department of Education

Superintendent Field Test Evaluation

slide16

There is no one specific form of packaging required for the portfolio,

but there are organizational requirements

·

·

Each entry (piece of evidence) is accompanied by a Portfolio Entry

Form

·

Total portfolio requires approximately 28 pieces of evidence

·

One piece of evidence might serve 2-3 purposes (e.g., Program

Improvement Plan)

·

With multiple purposes, a portfolio may have 10-12 entries

(pieces of evidence)

Superintendent Evaluation System

The Superintendent Portfolio

Alabama Department of Education

Superintendent Field Test Evaluation

slide17

Explicit guidelines for developing a line of evidence in each area

are provided in the evaluation manual

·

Evaluated on the quality of materials rather than the quantity of

materials in the portfolio

·

"Extra" entries will not be considered by the evaluator

·

Superintendent Evaluation System

The Superintendent Portfolio

Alabama Department of Education

Superintendent Field Test Evaluation

slide18

·

Generates data for 12 areas of knowledge and skills:

·

·

Communication

Collaboration

·

·

Assessment/Evaluation

Organizing for Results

·

·

Laws and Policies

Problem Solving

·

·

Innovation

School System Management

·

·

Fiscal Leadership

Technology Management

·

·

Professional Responsibilities

Human Resources Leadership

·

Two groups of respondents:

Central Office Administrators

·

Principals

·

·

Respondents are to remain anonymous and represent a cross-section

within the group

Superintendent Evaluation System

Surveys

Alabama Department of Education

Superintendent Field Test Evaluation

slide19

Numbers for administration:

·

20 or all, if fewer in school system

·

Both system administrators and principals must be in respondent group

·

Analyses and reporting are responsibilities of superintendent:

·

Information/report will be used with other evidence from other sources

·

Procedures and methodologies used by the superintendent

will in itself be used as part of evidence for assessing the knowledge/

skill area of assessment/evaluation

·

Analyses and reporting:

·

Number of respondents by subgroup surveyed

·

Patterns and interpretation

·

Any problems with data

·

Conclusions by knowledge/skill area

·

Superintendent Evaluation System

Surveys (cont.)

Alabama Department of Education

Superintendent Field Test Evaluation

slide20

·

Scores are not generated by instrument

·

There will be a total of 13 scores, one for each knowledge/skill area

·

At end of process, evaluator(s) will:

1.

Organize evidence by knowledge/skill area

2.

Read through all evidence for a knowledge/skill area

3.

Award a score (1, 2, 3, 4) based on the patterns in the evidence in

relation to the score level rationales for that particular

knowledge/skill area

4.

Place score with comments/justification on the Evaluation Summary

Report

5.

Use the scores and evidence for determining what should be

addressed in the Professional Development Plan

Superintendent Evaluation System

Scoring

Alabama Department of Education

Superintendent Field Test Evaluation

slide21

·

Used to present the scores developed from the lines of evidence for

each of the 13 knowledge and skill areas

To complete the Evaluation Summary Report, the evaluator:

·

1.

Completes demographic information requested

2.

Records the scores developed from the lines of evidence for each

knowledge and skill area

3.

Writes any comments, explanations, or justifications in the space

provided that support the score for the specific area

4.

Identifies three areas for focus in planning professional

development for the coming year(s)

Superintendent Evaluation System

Evaluation Summary Report

Alabama Department of Education

Superintendent Field Test Evaluation

slide22

Activities focus on areas of improvement as identified in the Evaluation Summary Report

·

Activities focus on the improvement of student achievement

and school improvement

·

Used to generate portfolio entry for Human

Resources Leadership after first year of

evaluation

·

Professional

Development

Plan

Superintendent Evaluation System

Professional Development Plan

Alabama Department of Education

Superintendent Field Test Evaluation

slide24

Administrator Evaluation Systems

Instrument Superintendent Central Office Principal Asst. Principal

X

X

X

X

Self Assessment

X

X

X

X

Portfolio

X

X

X

X

Surveys

X

X

X

X

Interviews

Supr. Review

X

X

X

X

Board Quest

X

Observation

X

X

X

X

Eval. Summary

X

X

X

X

Prof. Devel.

Alabama Department of Education

Administrator Evaluation

slide25

Administrator Evaluation Systems

Instrument Superintendent Central Office Principal Asst. Principal

Self Assessment

All know/skills

All know/skills

All know/skills

All know/skills

12 know/skills

12 know/skills

11 know/skills

12 know/skills

Portfolio

Cntrl Off/Prin/

Faculty

Faculty/Parents

Students/Comm

Faculty/Parents

Students

Surveys

Cntrl Off/Prin

Interviews

7 know/skills

7 know/skills

8 know/skills

7 know/skills

6 know/skills

4 know/skills

6 know/skills

Supr. Review

All know/skills

Board Quest

5 know/skills

Observation

All know/skills

All know/skills

All know/skills

All know/skills

Eval. Summary

2-3know/skills

2-3know/skills

2-3know/skills

2-3know/skills

Prof. Devel.

Alabama Department of Education

Administrator Evaluation

slide26

Superintendent Portfolio

Knowledge Skill Area

Evidence

Communication

3 pieces of written communication

·

·

Collaboration

3 artifacts (documents, tapes, etc.)

·

·

Assessment/Evaluation

1 personnel evaluation file

·

·

1 document/disk synthesizing and

presenting student achievement

results

·

1 document related to program

evaluation

·

Organizing for Results

2 documents/artifacts representing

marketing knowledge/skills, customer

focus and/or change efforts

·

·

1

slide27

Superintendent Portfolio

Knowledge Skill Area

Evidence

Planning

Strategic Plan or evidence of planning

for school system improvement

·

·

1 other document/artifact

·

Laws/Policies

2 artifacts/documents

·

·

Problem Solving

2 artifacts/documents

·

·

Innovation

2 artifacts/documents

·

·

Technology Management

·

2 artifacts/documents

·

2

slide28

Superintendent Portfolio

Knowledge Skill Area

Evidence

Program Operations/Management

·

2 artifacts/documents

·

Fiscal Management/Leadership

2 artifacts/documents

·

·

Leadership of Human Resources

2 artifacts/documents

·

·

3