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Alabama Professional Education Personnel Evaluation Program. Field Test of Central Office System. July 2000. Statewide Performance Standards. Summative decisions (optional). Central Office Evaluation System. Purpose of Evaluation is for Improvement. Criteria

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Presentation Transcript
slide1

Alabama

Professional

Education

Personnel

Evaluation

Program

Field Test of

Central Office

System

July 2000

slide2

Statewide Performance Standards

  • Summative decisions (optional)

Central Office Evaluation System

  • Purpose of Evaluation is for Improvement
  • Criteria
    • Central Office system was developed from a Framework
    • Framework contains Competencies, Tasks, and Knowledge/Skills
  • Currently being field tested

Alabama Department of Education

Central Office Field Test Evaluation

slide3

1. Communication

2. Collaboration

3. Assessment/Evaluation

4. Organization

5. Planning

6. Laws/Policies

7. Problem Solving

8. Innovation

9. Technology Management

10. Program Operations/Management

11. Fiscal Management/Leadership

12. Professional Responsibilities

13. Leadership of Human Resources

Central Office Evaluation System

  • 13 Knowledge/Skill Areas

Alabama Department of Education

Central Office Field Test Evaluation

slide4

Central Office Evaluation System

  • Scoring
    • 4-point rating scale with rationale statements (rubrics)
    • Holistic scoring cross-cutting 13 knowledge/skill areas
  • Evaluators
    • Trained in conducting evaluations
    • Must meet reliability standards
  • Central Office Administrators
    • Evaluation content varies with years of experience in position
    • Evaluation content addresses only areas of responsibility
    • Evaluation process is same for all

Alabama Department of Education

Central Office Field Test Evaluation

slide5

1. Portfolio developed by central office administrator

2. Surveys of various system administrators, principals, and school

staff, when applicable

3. Interviews (written or oral)

4. Supervisor’s Review Form

1. Evaluation Summary Report (shows scores and score rationales by

knowledge/skill area)

2. Professional Development Plan (becomes a data source in next cycle)

Central Office Evaluation System

  • Instrumentation/Data Sources
  • Summary Report Sources
  • Optional Instrumentation

1. Self-Assessment Form (completed by central office administrator,

but not considered in evaluation scoring)

Alabama Department of Education

Central Office Field Test Evaluation

slide6

·

Central Office Data: evidence of competence produced,

assembled and submitted by the central office administrator

Portfolio

·

Written interview

·

Interpretation of survey responses

·

Evaluator Data: evidence of central office administrator

competence developed by the evaluator

·

Oral Interview

·

Supervisor's Review Form

·

Clarifying interview

·

·

Line of Evidence: all data/information supporting the score

awarded in a knowledge/skill area, whether produced by the

central office administrator or the evaluator

Central Office Evaluation System

Alabama Department of Education

Central Office Field Test Evaluation

slide7

Central Office Evaluation System

  • Steps in Evaluation Process

1. Orientation (LEA responsibility)

2. Self-assessment (central office administrator)

3. Prepare portfolio (central office administrator)

4. Distribute and analyze surveys (central office administrator)

5. Supervisor Review Form (evaluator/supervisor)

Alabama Department of Education

Central Office Field Test Evaluation

slide8

Central Office Evaluation System

  • Steps in Evaluation Process (cont.)

6. Review portfolio (evaluator)

7. Conduct interviews (evaluator/central office administrator)

8. Prepare Evaluation Summary Report (evaluator)

9. Summary conference and PDP (evaluator/

central office administrator)

Alabama Department of Education

Central Office Field Test Evaluation

slide9

Generates data for all areas of knowledge and skills

·

Optionally used by the central office administrator and shared

with evaluator only if central office administrator agrees

·

Used by central office administrator to:

·

1)

Identify areas that need improvement

2)

Compare the central office administrator’s perceptions of

performance with the results of the

evaluation

3)

Determine areas for professional growth

activities to be included in a

professional development plan.

Central Office Evaluation System

Self-Assessment

Alabama Department of Education

Central Office Field Test Evaluation

slide10

A Clarifying Interview with probing questions focused on

clarifying or bringing understanding to the portfolio and/or

written interview (questions differ from central office

administrator to central office administrator)

·

Conducted after the evaluator analyzes central office

administrator’s portfolio

·

Modified scripting is used to record responses

Responses can be banked for one year

·

·

Central Office Evaluation System

Interviews

Two types of interviews:

·

A Structured Interview with 6 questions commonly asked of

central office administrators (oral or written response format)

·

Alabama Department of Education

Central Office Field Test Evaluation

slide11

·

Generates data for seven areas of knowledge/skills:

·

Communication (oral)

·

Collaboration processes and skills

·

Assessment/measurement/evaluation

·

Organizing for results

·

Planning

·

Problem solving

·

Technology management

·

Oral Option: A discussion between the central office administrator

and the evaluator (or his/her designee) about particular areas of the

central office administrator’s knowledge, skills, and performance.

Central Office Evaluation System

Structured Interviews

Alabama Department of Education

Central Office Field Test Evaluation

slide12

·

Each of the structured interview question sets is intended to cover

one knowledge and skill area (although responses may cut across

more than one area). Communication skills are considered

as part of the oral presentation.

·

The structured interview itself is not scored, but responses are

added to other evidence provided through other sources.

·

Written Option: Central office administrator’s written responses to interview

questions (will have clarifying discussion).

Central Office Evaluation System

Structured Interviews (cont.)

Alabama Department of Education

Central Office Field Test Evaluation

slide13

Conducted after the structured interview is completed with

a focus on the written interview and, optionally, the

central office administrator’s portfolio

·

No set number of questions, but key questions specific to the

written interview and portfolio (optional) are developed by the

evaluator to bring clarity and understanding of their contents

·

Responses are added to other evidence

provided through other sources

·

Central Office Evaluation System

The Clarifying Interview

Alabama Department of Education

Central Office Field Test Evaluation

slide14

Generates data for six areas of knowledge and

skills:

·

Professional Responsibilities

·

Fiscal Leadership/Management

·

Laws/Policies

·

Innovation

·

Program Operations/Management

·

Leadership of Human Resources

·

Provides data where a supervisor should

have objective, experiential information

·

Central Office Evaluation System

The Supervisor’s Review Form

Alabama Department of Education

Central Office Field Test Evaluation

slide15

Generates data for 12 areas of knowledge and skills:

·

Communication

Collaboration

·

·

Assessment/Evaluation

Organizing for Results

·

·

Planning

Laws and Policies

·

·

Problem Solving

Innovation

·

·

Technology Management

Program Operations/Management

·

·

Fiscal Leadership

Human Resources Leadership

·

·

Central office administrator is responsible for providing some evidence

of his/her knowledge and skills

·

The totality of the evidential material (lines of evidence for all

knowledge/skill areas) will constitute central office administrator’s

evaluation portfolio

·

Central Office Evaluation System

The Central Office Portfolio

Alabama Department of Education

Central Office Field Test Evaluation

slide16

There is no one specific form of packaging required for the portfolio,

but there are organizational requirements

·

·

Each entry (piece of evidence) is accompanied by a Portfolio Entry

Form

·

Total portfolio requires approximately 27 pieces of evidence

·

One piece of evidence might serve 2-3 purposes (e.g., Program

Improvement Plan)

·

With multiple purposes, a portfolio may have 10-12 entries

(pieces of evidence)

Central Office Evaluation System

The Central Office Portfolio

Alabama Department of Education

Central Office Field Test Evaluation

slide17

Explicit guidelines for developing a line of evidence in each area

are provided in the evaluation manual

·

Evaluated on the quality of materials rather than the quantity of

materials in the portfolio

·

"Extra" entries will not be considered by the evaluator

·

Central Office Evaluation System

The Central Office Portfolio

Alabama Department of Education

Central Office Field Test Evaluation

slide18

·

Generates data for 12 areas of knowledge and skills:

·

·

Communication

Collaboration

·

·

Assessment/Evaluation

Organizing for Results

·

·

Laws and Policies

Problem Solving

·

·

Innovation

Program Operations/Mgt.

·

·

Fiscal Leadership

Technology Mgt.

·

·

Professional Responsibilities

Human Resources Leadership

·

Three groups of respondents:

Other Central Office Administrators

·

Principals

·

School staff, when applicable

·

·

Respondents are to remain anonymous and represent a cross-section

within the group

Central Office Evaluation System

Surveys

Alabama Department of Education

Central Office Field Test Evaluation

slide19

Numbers for administration:

·

Total for groups: 20 or all, if fewer in school system

·

Both system administrators and principals must be in respondent group

·

Analyses and reporting are responsibilities of central office administrator:

·

Information/report will be used with other evidence from other sources

·

Procedures and methodologies used by the central office administrator

will in itself be used as part of evidence for assessing the knowledge/

skill area of assessment/evaluation

·

Analyses and reporting:

·

Number of respondents by subgroup surveyed

·

Patterns and interpretation

·

Any problems with data

·

Conclusions by knowledge/skill area

·

Central Office Evaluation System

Surveys (cont.)

Alabama Department of Education

Central Office Field Test Evaluation

slide20

·

Scores are not generated by instrument

·

There will be a total of 13 scores, one for each knowledge/skill area

·

At end of process, evaluator(s) will:

1.

Organize evidence by knowledge/skill area

2.

Read through all evidence for a knowledge/skill area

3.

Award a score (1, 2, 3, 4) based on the patterns in the evidence in

relation to the score level rationales for that particular

knowledge/skill area

4.

Place score with comments/justification on the Evaluation Summary

Report

5.

Use the scores and evidence for determining what should be

addressed in the Professional Development Plan

Central Office Evaluation System

Scoring

Alabama Department of Education

Central Office Field Test Evaluation

slide21

·

Used to present the scores developed from the lines of evidence for

each of the 13 knowledge and skill areas

To complete the Evaluation Summary Report, the evaluator:

·

1.

Completes demographic information requested

2.

Records the scores developed from the lines of evidence for each

knowledge and skill area

3.

Writes any comments, explanations, or justifications in the space

provided that support the score for the specific area

4.

Identifies three areas for focus in planning professional

development for the coming year(s)

Central Office Evaluation System

Evaluation Summary Report

Alabama Department of Education

Central Office Field Test Evaluation

slide22

Activities focus on areas of improvement as identified in the Evaluation Summary Report

·

Activities focus on the improvement of student achievement

and school improvement

·

Used to generate portfolio entry for Human

Resources Leadership after first year of

evaluation

·

Professional

Development

Plan

Central Office Evaluation System

Professional Development Plan

Alabama Department of Education

Central Office Field Test Evaluation

slide24

Administrator Evaluation Systems

Instrument Superintendent Central Office Principal Asst. Principal

X

X

X

X

Self Assessment

X

X

X

X

Portfolio

X

X

X

X

Surveys

X

X

X

X

Interviews

Supr. Review

X

X

X

X

Board Quest

X

Observation

X

X

X

X

Eval. Summary

X

X

X

X

Prof. Devel.

Alabama Department of Education

Administrator Evaluation

slide25

Administrator Evaluation Systems

Instrument Superintendent Central Office Principal Asst. Principal

Self Assessment

All know/skills

All know/skills

All know/skills

All know/skills

12 know/skills

12 know/skills

11 know/skills

12 know/skills

Portfolio

Cntrl Off/Prin/

Faculty

Faculty/Parents

Students/Comm

Faculty/Parents

Students

Surveys

Cntrl Off/Prin

Interviews

7 know/skills

7 know/skills

8 know/skills

7 know/skills

6 know/skills

4 know/skills

6 know/skills

Supr. Review

All know/skills

Board Quest

5 know/skills

Observation

All know/skills

All know/skills

All know/skills

All know/skills

Eval. Summary

2-3know/skills

2-3know/skills

2-3know/skills

2-3know/skills

Prof. Devel.

Alabama Department of Education

Administrator Evaluation

slide26

Central Office Portfolio

Knowledge Skill Area

Evidence

Communication

3 pieces of written communication

·

·

Collaboration

3 artifacts (documents, tapes, etc.)

·

·

Assessment/Evaluation

1 personnel evaluation file (if applicable)

·

·

1 document/disk synthesizing and

presenting student achievement

results

·

1 document related to program

evaluation

·

Organizing for Results

2 documents/artifacts representing

marketing knowledge/skills, customer

focus and/or change efforts

·

·

1

slide27

Central Office Portfolio

Knowledge Skill Area

Evidence

Planning

School improvement planning

efforts

·

·

1 other document/artifact

·

Laws/Policies

2 artifacts/documents

·

·

Problem Solving

2 artifacts/documents

·

·

Innovation

2 artifacts/documents

·

·

Technology Management

·

2 artifacts/documents

·

2

slide28

Central Office Portfolio

Knowledge Skill Area

Evidence

Program Operations/Management

·

2 artifacts/documents

·

Fiscal Management/Leadership

2 artifacts/documents

·

·

Leadership of Human Resources

2 artifacts/documents

·

·

3