Alabama Professional Education Personnel Evaluation Program

1. Alabama Professional Education Personnel Evaluation Program Administrator Systems August 2002

2. Administrator Evaluation Systems • Superintendent • Central Office Administrator • Principal • Assistant Principal Alabama Department of Education Administrator Evaluation

3. 1. Communication 2. Collaboration 3. Assessment/Evaluation 4. Organization 5. Planning 6. Laws/Policies 7. Problem Solving 8. Innovation 9. Technology Management 10. Operations/Management (school system, program, or school) 11. Fiscal Management/Leadership 12. Professional Responsibilities 13. Leadership of Human Resources Administrator Evaluation Systems • 13 Knowledge/Skill Areas Alabama Department of Education Administrator Evaluation

4. Administrator Evaluation Systems • Scoring • 4-point rating scale with rationale statements (rubrics) • Holistic scoring cross-cutting 13 knowledge/skill areas • Evaluators • Trained in conducting evaluations • Must meet reliability standards • Administrators • Evaluation content varies with years of experience in position • Evaluation process is same for all Alabama Department of Education Administrator Evaluation

5. 1. Portfolio developed by evaluatee 2. Surveys of various stakeholder groups 3. Interviews (written or oral) 4. Supervisor’s Review Form (except for superintendent system) 5. Board questionnaire (superintendent system only) 6. School observation (principal system only) 1. Evaluation Summary Report (shows scores and score rationales by knowledge/skill area) 2. Professional Development Plan (becomes a data source in next cycle) Administrator Evaluation Systems • Instrumentation/Data Sources • Summary Report Sources • Optional Instrumentation 1. Self-Assessment Form (completed by evaluatee, but not considered in evaluation scoring) Alabama Department of Education Administrator Evaluation

6. · Administrator Data: evidence of competence produced, assembled and submitted by the administrator Portfolio · Written interview · Interpretation of survey responses · Evaluator Data: evidence of administrator competence developed by the evaluator · Oral Interview · School management observation(principal system only) · Supervisor's Review Form(except for superintendent system) · Board questionnaire(superintendent system only) · Clarifying interview · · Line of Evidence: all data/information supporting the score awarded in a knowledge/skill area, whether produced by the administrator or the evaluator Administrator Evaluation Systems Alabama Department of Education Administrator Evaluation

7. Administrator Evaluation Systems Instrument Superintendent Central Office Principal Asst. Principal X X X X Self Assessment X X X X Portfolio X X X X Surveys X X X X Interviews Supr. Review X X X X Board Quest. X Observation X X X X Eval. Summary X X X X Prof. Devel. Alabama Department of Education Administrator Evaluation

8. Administrator Evaluation Systems InstrumentSuperintendent Central Office Principal Asst. Principal Self Assessment All know/skills All know/skills All know/skills All know/skills 12 know/skills 12 know/skills 11 know/skills 12 know/skills Portfolio Cntrl Off/Prin/ Faculty Faculty/Parents Students/Comm Faculty/Parents Students Surveys Cntrl Off/Prin Interviews 7 know/skills 7 know/skills 8 know/skills 7 know/skills 6 know/skills 4 know/skills 6 know/skills Supr. Review All know/skills Board Quest 5 know/skills Observation All know/skills All know/skills All know/skills All know/skills Eval. Summary 2-3know/skills 2-3know/skills 2-3know/skills 2-3know/skills Prof. Devel. Alabama Department of Education Administrator Evaluation

9. Interview Mgt Obs (Principal) SRF Evaluation Summary Report Prof Devlpmnt Plan Knowledge/ Skills Lines of Evidence Surveys Portfolio How the Administrator Evaluation System Works Self Assmnt Scores Alabama Department of Education Administrator Evaluation

10. Administrator Evaluation Systems • Steps in Evaluation Process 1. Orientation (LEA responsibility) 2. Self-assessment (evaluatee) 3. Prepare portfolio (evaluatee) 4. Distribute and analyze surveys (evaluatee) 5. Supervisor Review Form - all but superintendent system (evaluator/supervisor) 6. Board questionnaire - superintendent only (board members) 7. Conduct observation - principal system (evaluator) Alabama Department of Education Administrator Evaluation

11. Administrator Evaluation Systems • Steps in Evaluation Process (cont.) 8. Review portfolio (evaluator) 9. Conduct interviews A and B (evaluator/evaluatee ) 10. Prepare Evaluation Summary Report (evaluator) 11. Summary conference and PDP (evaluator/evaluatee) Alabama Department of Education Administrator Evaluation

12. Generates data for all areas of knowledge and skills · Optionally used by the administrator and shared with evaluator only if administrator agrees · Used by administrator to: · 1) Identify areas that need improvement 2) Compare the administrator’s perceptions of performance with the results of the evaluation 3) Determine areas for professional growth activities to be included in a professional development plan. Self-Assessment Alabama Department of Education Administrator Evaluation

13. Two types of interviews: · A Structured Interview with questions commonly asked of administrators (can be oral or written response format) · A Clarifying Interview with probing questions focused on clarifying or bringing understanding to the portfolio and/or written interview (questions differ from administrator to administrator) · Conducted after the evaluator analyzes administrator’s portfolio · Modified scripting is used to record responses · Interviews Alabama Department of Education Administrator Evaluation

14. · Generates data for seven areas of knowledge/skills: · Communication (oral) · Collaboration processes and skills · Assessment/measurement/evaluation · Organizing for results · Planning · Problem solving · Technology management · A discussion between the administrator and the evaluator (or his/her designee) about particular areas of the administrator’s knowledge, skills, and performance. Structured Interviews Alabama Department of Education Administrator Evaluation

15. · Each of the structured interview question sets is intended to cover one knowledge and skill area (although responses may cut across more than one area). Communication skills are considered as part of the oral presentation. · The structured interview itself is not scored, but responses are added to other evidence provided through other sources. Structured Interviews (cont.) Alabama Department of Education Administrator Evaluation

16. Conducted after the structured interview is completed with a focus on the administrator’s portfolio and/or written interview · No set number of questions, but key questions specific to the portfolio are developed by evaluator to bring clarity and understanding of its contents · Responses are added to other evidence provided through other sources · The Clarifying Interview Alabama Department of Education Administrator Evaluation

17. Not used in superintendent system · Generates data for six(4 for principal)areas of knowledge and skills: · Professional Responsibilities · Fiscal Leadership/Management · Laws/Policies · Innovation (except principal system) · Operations/Management(except principal system) · Leadership of Human Resources · Provides data where a supervisor should have objective, experiential information · The Supervisor’s Review Form Alabama Department of Education Administrator Evaluation

18. Used in superintendent system as a replacement for Supervisor’s Review Form · Generates data for all areas of knowledge and skills · Questions relate to areas with which board members should be knowledgeable, although a “don’t know” response is allowable · Questionnaire returned to state pool evaluator of superintendent · The Board Questionnaire Alabama Department of Education Administrator Evaluation

19. Generates data for 12 areas of knowledge and skills:(11 for principal) · Communication Collaboration · · Assessment/Evaluation Organizing for Results · · Planning Laws and Policies · · Problem Solving Innovation · · Technology Management Operations/Management · · Fiscal Leadership Human Resources Leadership · · Administrator is responsible for providing some evidence of his/her knowledge and skills · The totality of the evidential material (lines of evidence for all knowledge/skill areas) will constitute evaluatee’s evaluation portfolio · The Administrator Portfolio Alabama Department of Education Administrator Evaluation

20. There is no one specific form of packaging required for the portfolio, but there are organizational requirements · · Each entry (piece of evidence) is accompanied by a Portfolio Entry Form · Total portfolio requires approximately 28 pieces of evidence(varies by system) · One piece of evidence might serve 2-3 purposes (e.g., Program Improvement Plan) · With multiple purposes, a portfolio may have 10-12 entries (pieces of evidence) The Administrator Portfolio Alabama Department of Education Administrator Evaluation

21. Explicit guidelines for developing a line of evidence in each area are provided in the evaluation manual · Evaluated on the quality of materials rather than the quantity of materials in the portfolio · "Extra" entries will not be considered by the evaluator · The Administrator Portfolio Alabama Department of Education Administrator Evaluation

22. · Generates data for 12 areas of knowledge and skills: · · Communication Collaboration · · Assessment/Evaluation Organizing for Results · · Laws and Policies (staff only) Problem Solving · · Innovation Operations/Management · · Fiscal Leadership Technology Mgt. · · Professional Responsibilities Human Resources Leadership · One survey sent to the following groups: School system administrators/principals(supt. & central office) · Faculty/Staff(principal, asst. principal & central office, if appropriate) · Students (principal and asst. principal systems) · Parents(principal and asst. principal systems) · Community leaders(principal system) · · Respondents are to remain anonymous and represent a cross-section within the group Surveys Alabama Department of Education Administrator Evaluation

23. Numbers for administration: · Total for all groups: 20 or all, if fewer than 20 in school system · Dependent on system, not all subgroups may need to be surveyed during one year · Analyses and reporting are responsibilities of administrator: · Information/report will be used with other evidence from other sources · Procedures and methodologies used by the administrator will in itself be used as part of evidence for assessing the knowledge/skill area of assessment/evaluation · Analyses and reporting: · Number of respondents by subgroup surveyed · Patterns and interpretation · Any problems with data · Conclusions by knowledge/skill area · Surveys (cont.) Alabama Department of Education Administrator Evaluation

24. Generates data for five areas of knowledge and skills: · Communication Technology Management · · Organizing for Results School Operations/Management · · Innovation · At least 1 Management Observation required · Observer completes 4 major activities: · Observes "routines" of the school at active time of day · Walks through the school plant and facilities · Observes the pattern of the principal's activities · · Observes the utilization and management of technology in the schools Uses Modified Narrative Scripting · A Post-Observation conference will be held · The Management Observation (Principal) Alabama Department of Education Administrator Evaluation

25. · Scores are not generated by instrument · There will be a total of 13 scores, one for each knowledge/skill area · At end of process, evaluator(s) will: 1. Organize evidence by knowledge/skill area 2. Read through all evidence for a knowledge/skill area 3. Award a score (1, 2, 3, 4) based on the patterns in the evidence in relation to the score level rationales for that particular knowledge/skill area 4. Place score with comments/justification on the Evaluation Summary Report 5. Use the scores and evidence for determining what should be addressed in the Professional Development Plan Scoring Alabama Department of Education Administrator Evaluation

26. · Used to present the scores developed from the lines of evidence for each of the 13 knowledge and skill areas To complete the Evaluation Summary Report, the evaluator: · 1. Completes demographic information requested 2. Records the scores developed from the lines of evidence for each knowledge and skill area 3. Writes any comments, explanations, or justifications in the space provided that support the score for the specific area 4. Identifies three areas for focus in planning professional development for the coming year(s) The Evaluation Summary Report Alabama Department of Education Administrator Evaluation

27. Activities focus on areas of improvement as identified in the Evaluation Summary Report · Activities focus on the improvement of student achievement and school improvement · Used to generate portfolio entry for Human Resources Leadership after first year of evaluation · Professional Development Plan The Professional Development Plan Alabama Department of Education Administrator Evaluation