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Alabama Professional Education Personnel Evaluation Program. Administrator Systems. August 2002. Administrator Evaluation Systems. Superintendent. Central Office Administrator. Principal. Assistant Principal. Alabama Department of Education. Administrator Evaluation.

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slide1

Alabama

Professional

Education

Personnel

Evaluation

Program

Administrator

Systems

August 2002

slide2

Administrator Evaluation Systems

  • Superintendent
  • Central Office Administrator
  • Principal
  • Assistant Principal

Alabama Department of Education

Administrator Evaluation

slide3

1. Communication

2. Collaboration

3. Assessment/Evaluation

4. Organization

5. Planning

6. Laws/Policies

7. Problem Solving

8. Innovation

9. Technology Management

10. Operations/Management (school system, program, or school)

11. Fiscal Management/Leadership

12. Professional Responsibilities

13. Leadership of Human Resources

Administrator Evaluation Systems

  • 13 Knowledge/Skill Areas

Alabama Department of Education

Administrator Evaluation

slide4

Administrator Evaluation Systems

  • Scoring
    • 4-point rating scale with rationale statements (rubrics)
    • Holistic scoring cross-cutting 13 knowledge/skill areas
  • Evaluators
    • Trained in conducting evaluations
    • Must meet reliability standards
  • Administrators
    • Evaluation content varies with years of experience in position
    • Evaluation process is same for all

Alabama Department of Education

Administrator Evaluation

slide5

1. Portfolio developed by evaluatee

2. Surveys of various stakeholder groups

3. Interviews (written or oral)

4. Supervisor’s Review Form (except for superintendent system)

5. Board questionnaire (superintendent system only)

6. School observation (principal system only)

1. Evaluation Summary Report (shows scores and score rationales by

knowledge/skill area)

2. Professional Development Plan (becomes a data source in next cycle)

Administrator Evaluation Systems

  • Instrumentation/Data Sources
  • Summary Report Sources
  • Optional Instrumentation

1. Self-Assessment Form (completed by evaluatee, but not considered in

evaluation scoring)

Alabama Department of Education

Administrator Evaluation

slide6

·

Administrator Data: evidence of competence produced,

assembled and submitted by the administrator

Portfolio

·

Written interview

·

Interpretation of survey responses

·

Evaluator Data: evidence of administrator competence

developed by the evaluator

·

Oral Interview

·

School management observation(principal system only)

·

Supervisor's Review Form(except for superintendent system)

·

Board questionnaire(superintendent system only)

·

Clarifying interview

·

·

Line of Evidence: all data/information supporting the score

awarded in a knowledge/skill area, whether produced by the

administrator or the evaluator

Administrator Evaluation Systems

Alabama Department of Education

Administrator Evaluation

slide7

Administrator Evaluation Systems

Instrument Superintendent Central Office Principal Asst. Principal

X

X

X

X

Self Assessment

X

X

X

X

Portfolio

X

X

X

X

Surveys

X

X

X

X

Interviews

Supr. Review

X

X

X

X

Board Quest.

X

Observation

X

X

X

X

Eval. Summary

X

X

X

X

Prof. Devel.

Alabama Department of Education

Administrator Evaluation

slide8

Administrator Evaluation Systems

InstrumentSuperintendent Central Office Principal Asst. Principal

Self Assessment

All know/skills

All know/skills

All know/skills

All know/skills

12 know/skills

12 know/skills

11 know/skills

12 know/skills

Portfolio

Cntrl Off/Prin/

Faculty

Faculty/Parents

Students/Comm

Faculty/Parents

Students

Surveys

Cntrl Off/Prin

Interviews

7 know/skills

7 know/skills

8 know/skills

7 know/skills

6 know/skills

4 know/skills

6 know/skills

Supr. Review

All know/skills

Board Quest

5 know/skills

Observation

All know/skills

All know/skills

All know/skills

All know/skills

Eval. Summary

2-3know/skills

2-3know/skills

2-3know/skills

2-3know/skills

Prof. Devel.

Alabama Department of Education

Administrator Evaluation

slide9

Interview

Mgt Obs

(Principal)

SRF

Evaluation

Summary

Report

Prof

Devlpmnt

Plan

Knowledge/

Skills

Lines of

Evidence

Surveys

Portfolio

How the Administrator Evaluation System Works

Self

Assmnt

Scores

Alabama Department of Education

Administrator Evaluation

slide10

Administrator Evaluation Systems

  • Steps in Evaluation Process

1. Orientation (LEA responsibility)

2. Self-assessment (evaluatee)

3. Prepare portfolio (evaluatee)

4. Distribute and analyze surveys (evaluatee)

5. Supervisor Review Form - all but superintendent system

(evaluator/supervisor)

6. Board questionnaire - superintendent only (board members)

7. Conduct observation - principal system (evaluator)

Alabama Department of Education

Administrator Evaluation

slide11

Administrator Evaluation Systems

  • Steps in Evaluation Process (cont.)

8. Review portfolio (evaluator)

9. Conduct interviews A and B (evaluator/evaluatee )

10. Prepare Evaluation Summary Report (evaluator)

11. Summary conference and PDP (evaluator/evaluatee)

Alabama Department of Education

Administrator Evaluation

slide12

Generates data for all areas of knowledge and skills

·

Optionally used by the administrator and shared with evaluator

only if administrator agrees

·

Used by administrator to:

·

1)

Identify areas that need improvement

2)

Compare the administrator’s perceptions of

performance with the results of the

evaluation

3)

Determine areas for professional growth

activities to be included in a

professional development plan.

Self-Assessment

Alabama Department of Education

Administrator Evaluation

slide13

Two types of interviews:

·

A Structured Interview with questions commonly asked of

administrators (can be oral or written response format)

·

A Clarifying Interview with probing questions focused on

clarifying or bringing understanding to the portfolio and/or

written interview (questions differ from administrator to

administrator)

·

Conducted after the evaluator analyzes administrator’s

portfolio

·

Modified scripting is used to record responses

·

Interviews

Alabama Department of Education

Administrator Evaluation

slide14

·

Generates data for seven areas of knowledge/skills:

·

Communication (oral)

·

Collaboration processes and skills

·

Assessment/measurement/evaluation

·

Organizing for results

·

Planning

·

Problem solving

·

Technology management

·

A discussion between the administrator and the

evaluator (or his/her designee) about particular areas of the

administrator’s knowledge, skills, and performance.

Structured Interviews

Alabama Department of Education

Administrator Evaluation

slide15

·

Each of the structured interview question sets is intended to cover

one knowledge and skill area (although responses may cut across

more than one area). Communication skills are considered

as part of the oral presentation.

·

The structured interview itself is not scored, but responses are

added to other evidence provided through other sources.

Structured Interviews (cont.)

Alabama Department of Education

Administrator Evaluation

slide16

Conducted after the structured interview is completed with

a focus on the administrator’s portfolio and/or written interview

·

No set number of questions, but key questions specific to the

portfolio are developed by evaluator to bring clarity and

understanding of its contents

·

Responses are added to other evidence provided

through other sources

·

The Clarifying Interview

Alabama Department of Education

Administrator Evaluation

slide17

Not used in superintendent system

·

Generates data for six(4 for principal)areas of knowledge and

skills:

·

Professional Responsibilities

·

Fiscal Leadership/Management

·

Laws/Policies

·

Innovation (except principal system)

·

Operations/Management(except principal system)

·

Leadership of Human Resources

·

Provides data where a supervisor should

have objective, experiential information

·

The Supervisor’s Review Form

Alabama Department of Education

Administrator Evaluation

slide18

Used in superintendent system as a replacement for Supervisor’s

Review Form

·

Generates data for all areas of knowledge and skills

·

Questions relate to areas with which board members should be

knowledgeable, although a “don’t know” response is allowable

·

Questionnaire returned to state pool

evaluator of superintendent

·

The Board Questionnaire

Alabama Department of Education

Administrator Evaluation

slide19

Generates data for 12 areas of knowledge and skills:(11 for principal)

·

Communication

Collaboration

·

·

Assessment/Evaluation

Organizing for Results

·

·

Planning

Laws and Policies

·

·

Problem Solving

Innovation

·

·

Technology Management

Operations/Management

·

·

Fiscal Leadership

Human Resources Leadership

·

·

Administrator is responsible for providing some evidence of his/her

knowledge and skills

·

The totality of the evidential material (lines of evidence for all

knowledge/skill areas) will constitute evaluatee’s evaluation portfolio

·

The Administrator Portfolio

Alabama Department of Education

Administrator Evaluation

slide20

There is no one specific form of packaging required for the portfolio,

but there are organizational requirements

·

·

Each entry (piece of evidence) is accompanied by a Portfolio Entry

Form

·

Total portfolio requires approximately 28 pieces of evidence(varies

by system)

·

One piece of evidence might serve 2-3 purposes (e.g., Program

Improvement Plan)

·

With multiple purposes, a portfolio may have 10-12 entries

(pieces of evidence)

The Administrator Portfolio

Alabama Department of Education

Administrator Evaluation

slide21

Explicit guidelines for developing a line of evidence in each area

are provided in the evaluation manual

·

Evaluated on the quality of materials rather than the quantity of

materials in the portfolio

·

"Extra" entries will not be considered by the evaluator

·

The Administrator Portfolio

Alabama Department of Education

Administrator Evaluation

slide22

·

Generates data for 12 areas of knowledge and skills:

·

·

Communication

Collaboration

·

·

Assessment/Evaluation

Organizing for Results

·

·

Laws and Policies (staff only)

Problem Solving

·

·

Innovation

Operations/Management

·

·

Fiscal Leadership

Technology Mgt.

·

·

Professional Responsibilities

Human Resources Leadership

·

One survey sent to the following groups:

School system administrators/principals(supt. & central office)

·

Faculty/Staff(principal, asst. principal & central office, if appropriate)

·

Students (principal and asst. principal systems)

·

Parents(principal and asst. principal systems)

·

Community leaders(principal system)

·

·

Respondents are to remain anonymous and represent a cross-section

within the group

Surveys

Alabama Department of Education

Administrator Evaluation

slide23

Numbers for administration:

·

Total for all groups: 20 or all, if fewer than 20 in school system

·

Dependent on system, not all subgroups may need to be surveyed

during one year

·

Analyses and reporting are responsibilities of administrator:

·

Information/report will be used with other evidence from other sources

·

Procedures and methodologies used by the administrator will in itself

be used as part of evidence for assessing the knowledge/skill area of

assessment/evaluation

·

Analyses and reporting:

·

Number of respondents by subgroup surveyed

·

Patterns and interpretation

·

Any problems with data

·

Conclusions by knowledge/skill area

·

Surveys (cont.)

Alabama Department of Education

Administrator Evaluation

slide24

Generates data for five areas of knowledge and skills:

·

Communication

Technology Management

·

·

Organizing for Results

School Operations/Management

·

·

Innovation

·

At least 1 Management Observation required

·

Observer completes 4 major activities:

·

Observes "routines" of the school at active time of day

·

Walks through the school plant and facilities

·

Observes the pattern of the principal's activities

·

·

Observes the utilization and management of technology in the schools

Uses Modified Narrative Scripting

·

A Post-Observation conference will be held

·

The Management Observation (Principal)

Alabama Department of Education

Administrator Evaluation

slide25

·

Scores are not generated by instrument

·

There will be a total of 13 scores, one for each knowledge/skill area

·

At end of process, evaluator(s) will:

1.

Organize evidence by knowledge/skill area

2.

Read through all evidence for a knowledge/skill area

3.

Award a score (1, 2, 3, 4) based on the patterns in the evidence in

relation to the score level rationales for that particular

knowledge/skill area

4.

Place score with comments/justification on the Evaluation Summary

Report

5.

Use the scores and evidence for determining what should be

addressed in the Professional Development Plan

Scoring

Alabama Department of Education

Administrator Evaluation

slide26

·

Used to present the scores developed from the lines of evidence for

each of the 13 knowledge and skill areas

To complete the Evaluation Summary Report, the evaluator:

·

1.

Completes demographic information requested

2.

Records the scores developed from the lines of evidence for each

knowledge and skill area

3.

Writes any comments, explanations, or justifications in the space

provided that support the score for the specific area

4.

Identifies three areas for focus in planning professional

development for the coming year(s)

The Evaluation Summary Report

Alabama Department of Education

Administrator Evaluation

slide27

Activities focus on areas of improvement as identified in the Evaluation Summary Report

·

Activities focus on the improvement of student achievement

and school improvement

·

Used to generate portfolio entry for Human

Resources Leadership after first year of

evaluation

·

Professional

Development

Plan

The Professional Development Plan

Alabama Department of Education

Administrator Evaluation