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North Carolina Annual District Deputy Organizational Meeting

Join us for the North Carolina Annual District Deputy Organizational Meeting to learn about the process of a successful state raffle campaign, key dates for selling and collecting tickets, and the importance of the state raffle in covering expenses and raising funds for the Council's use.

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North Carolina Annual District Deputy Organizational Meeting

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  1. North Carolina Annual District Deputy Organizational Meeting

  2. Agenda Why we have a State Raffle $$$ Key Dates for selling/collecting tickets What’s the process for a successful campaign

  3. Agenda Don’t Panic … We’ve simplified the process

  4. Why the State Holds a Raffle • Helps to cover State Expenses • Keeps Per-Capita Down • In last 20-years, only went up 1 time • Raises funds for the Council’s use

  5. Key Dates for State Raffle • Distribution Dates: • Ticket packets will be distributed to RDD/DD in August 2019 (hopefully in the first week). • RDDs/DDs needs to distribute to Councils in August 2019 (around August 15th to 20th) • Council Selling Dates: • Begins sales ASAP in 2019. • Council Collections of Sold Tickets: • Completed by April 20th 2020 Council Meeting or not. • Councils Submit tickets and council checks to DDs by April 20th, 2020. • DDs to Submit tickets and council checks to RDDs by April 22rd, 2020. • All tickets sold in bundles of 100 with Councils checks as payment only ( @ $2.50 per ticket). Remaining bundles less than 100 must be tagged on the number of tickets in that bundle. . RDD/DD Submission to State Chairman • Shipped no later than April 24th, 2020. • Raffle Drawing May 2nd, 2020 at State Convention

  6. Process to be Followed for Success

  7. RDD/DD Ticket Distribution • RDDs receive DD/ Council packets • State Raffle Chairman will coordinate distribution • All tickets to RDDs/DDs will be completed by Aug 1-7th , 2019 • Upon receipt of Council packets: • RMPC/DD to distribute their Councils by Aug 15-20 2019 • Either at Council meeting or individually • REMINDER: Must be in hands of Council by Aug. 20 2019 • RMPC/DD Distribution Sheet (Will already be listed in pre documented package by State fund raiser chairman) Already filled out for RDD. Standard yellow Sheet)

  8. Collection Ticket Information

  9. Council Training All Councils will need to be trained on selling and reporting of ticket sales: • Make sure the GK has appointed a Council Raffle Chairman • DO NOT let your GK Chair this program • Make sure GK understands his responsibilities • Ensures process is being followed • Forms, signatures and money collection • Make sure Raffle Chairman understands his responsibilities • Tickets distributed • Encourage continual ticket selling • Tracking of tickets • Collection of tickets and money/checks. • All forms are filled in PROPERLY

  10. Collection Process This part of the process is not JUST collecting sold tickets and money. There is paperwork that needs to be done properly. We do get audited, and these forms are what document our activity.

  11. Collection Process Documenting the distribution of tickets • Filling in the WHITE RESOLUTION SHEET • Who the seller is and their ticket numbers • What tickets were sold/not sold

  12. Collection Process Documenting the distribution of tickets • Filling in the WHITE RESOLUTION SHEET – Electronic Version • Who the seller is and their ticket numbers • What tickets were sold/not sold

  13. Collection Process Documenting the distribution of tickets • Filling in the WHITE RESOLUTION SHEET – Manual Version • Who the seller is and their ticket numbers • What tickets were sold/not sold

  14. Collection Process Filling out the forms • Council Returns Sheet (Green Sheet). DO NOT LOSE THIS SHEET.

  15. Raffle Prizes FIRST PLACE -- $5,000 CASH SECOND PLACE -- $4,000 CASH THIRD & FOURTH PLACE -- $500 CASH EACH FITH AND SIXTH PLACE -- $400 CASH EACH SEVENTH PLACE -- $200 CASH

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