CAP Awards and Promotions 2019 CAP Annual Conference Baltimore, MD

1. Col Richard L. Griffith National Awards and Promotion Team Leader Ms Susie Parker Director, Personnel and Membership Actions CAP Awards and Promotions2019 CAP Annual ConferenceBaltimore, MD

2. Lesson Objectives By the end of this presentation, we will have • Reviewed senior member promotion programs • Considered the how, when and how much of decorations • Learned more about the Annual Awards Program • Looked at tools for building a winning package

3. Why Promotions and Awards? The US Code says, The purposes of the corporation are as follows (36 USC 40302) (1) To provide an organization to— (A) encourage and aid citizens of the United States in contributing their efforts, services, and resources in developing aviation and in maintaining air supremacy; and, (B) encourage and develop by example the voluntary contribution of private citizens to the public welfare. Our Strategic Plan says, • Goal 6 - Make being a CAP member even more fulfilling. Every member's contribution, no matter how great or small, makes a difference … • Goal 7 - Grow the next generation of leaders. With our eyes looking to the future, we must continue to develop the leaders of tomorrow's Civil Air Patrol.

4. CAPR 35-5, CAP Officer and NCO Appointments and Promotions Senior Member Promotion Programs

5. Which of these individuals has the most authority? In Civil Air Patrol, rank is a reflection of training, achievement, and longevity, but not necessarily authority.

6. So, why have a promotion system? • Promotion can be a motivator and encourages • Pursuit of training and education • Extra initiative to move from excellent to outstanding • Acceptance of more responsibility • The promotion system reflects • Achievement of management and leadership credentials • Endorsement by the appropriate commander a certain level of professionalism has been achieved • The promotion system recognizes • An individual’s experience and status within CAP • A potentially greater ability to manage resources and lead • But, does not necessarily recognize authority CAP Officer Basic Course, Block 2 “Rank”

7. Appointment versus Promotion • Appointment - grade you may receive when you join with a unique skill set or experience • Military service • Professional qualifications • Mission related skill or ability • Former cadets • Promotion – subsequent grade you may receive due to performance, improved skills or new role • Duty performance • Mission skill advancement • Commander or legislative/government relations role

8. Getting Promoted • Duty Performance – the most common method • Mission Qualifications

9. Getting Promoted (2) • Professional Status

10. Getting Promoted (3) • Commander Appointments • RG/CC, RG/CV, WG/CC – colonel (temporary) • GP/CC – major • SQ/CC – first lieutenant • Legislative/Government Relations – lieutenant colonel • Military, USPHS, & NOAA Officers - advanced up to lieutenant colonel • Former Cadet Officers • Military Warrant Officers and SNCOs

11. Getting Promoted – Non-Commissioned Officers • Initial Appointment • Current/former military NCOs not pursuing officer ranks • Appointed at grade reflecting military grade (DD214) • Duty Performance Promotion • Promotions to C/S/MSgt temporary while in role

12. Procedures • Ensure all category requirements are met • Exemplary means: “Performance worthy imitation “ • Is this officer the example of what others should be? • Submit the CAPF 2 – paper or electronic • “I’m not required to submit more information…” • “Mmm, true, but I don’t have to promote you” • Board review • Each echelon will maintain a board to evaluate nominated officers – this really comes down to what is “exemplary” • Authorized to wear when in eServices • Temporary promotion will get an additional review at the end of a specific evaluation period

13. CAPR 39-3, Award of CAP Medals, Ribbons and Certificates The How, When and How Much of Decoration

15. On the Other Hand… In 1923, in Germany, 4,200,000,000,000 (4 trillion) Marks = $1. Burning currency for fuel was cheaper than buying wood or coal. When everyone has piles of the same thing, what is the value?

16. So, what does it mean…. • Generally, we get decorations when we…. • Save a Life • Meritorious Service: duty performance at end of tour (3 yrs or so) • Outstanding Achievement: do something exceptional outside normal duty • Have a level of responsibility • How much additional burden as a volunteer have you taken on? • Demonstrate a recognizable level of performance • Are you truly exceptional? How do we know?

17. Saving a Life • Silver Medal of Valor. Distinguished and conspicuous heroic action, at the risk of life • Bronze Medal of Valor. Distinguished and conspicuous heroic action where danger to self is probable and known. h. Certificate of Recognition for Lifesaving. Saving a human life, but do not meet the criteria for the Bronze or Silver Medal of Valor. • Life is not at risk • Is there evidence the individual would have died? • These nominations generate • Highest scrutiny • Extended discussions • Highest level review

18. Recognition for an Entire Unit • National Commander’s Unit Citation Award • Initiated by the National Commander • “above and beyond those normally recognized by a Unit Citation Award.” • Unit Citation Award • Exceptionally meritorious service or outstanding achievement which clearly sets the unit apart • Meritorious Service: 12 months to permit comparison against other units within wing or region • Outstanding Achievement: specific act or accomplishment in a shorter period of time

19. Unit Citation Nominations • Nominations come in two categories • Meritorious Service (at least 12 months) • Outstanding Achievement • Meritorious Service packages should demonstrate • Outstanding performance across AE, CP and ES  • Sustained measurableperformancee • Received multiple wing or regional awards for • Members (Of the Year, milestone or PD) or • The entire unit (senior sq of the year, QCUA, etc) • Have members participating in region and national activities • Truly outstanding compared to other units of that type

20. What does all of this mean? c. Distinguished: Conspicuous performance of outstanding service …great responsibility …position and results reflect a national scale...extremely difficult duty…. d. Exceptional. Exceptionally outstanding service…duty of great responsibility…ultimate responsibility for the successful operation of a region, wing or major project e. Meritorious. Outstanding achievement or meritorious service…outstanding/unmistakably exceptional f. Commander’s Commendation. Outstanding duty performance …clearly and unmistakably exceptional g. CAP Achievement Award. Presented for outstanding service to the unit, group or wing.

22. CAPR 39-3, Award of CAP Medals, Ribbons and Certificates Annual Awards

23. There’s a lot to choose from (all 39-3) • Senior Member of the Year • Cadet of the Year • AE Teacher of the Year • Director of Finance of the Year Award • Lewis Incident Staff Member of the Year • Decamp Ground Team of the Year • Holm AEO of the Year • Texido Legislative Officer of the Year Award • Norm Edwards CDO of the Year • Inspector General of the Year Award • Professional Development Officer of the Year • AFSA Cadet NCO of the Year • Riddle Aircrew Member of the Year • Kantor Operations Staff Officer of the Year • Wheeless Legal Officer of the Year

24. Really a lot… • AE Frank G. Brewer CAP Memorial Aerospace Awards CAPR 280-2 • Aerospace Education Mission Awards CAPR 280-2 • CP John V. “Jack” Sorenson Cadet Programs Officer of the Year Award CAPR 52-16 • DOK Communicator of the Year Award CAPR 100-1 • HC National Chaplains Award CAPR 265-1 • SE Paul W. Turner Safety Award CAPR 62-1 • Safety Officer of the Year CAPR 62-1 • PA Col Robert V. “Bud” Payton Public Affairs Officer of the Year CAPR 190-1 • Col Lester E. Hopper CAP Historian of the Year CAPR 210-1 • LG Property Manager of the Year CAPR 174-1

25. CAPP 39-3, Awards Made Easy Brown Bag Lesson, the Magic of Bullet Writing Crossing the Finish Line

26. Writing a Promotion or Decoration Package • Don’t write the package first! • Clarify with boss AND the approving authority • What can I do to recognize how amazing Linda is? • Is that the highest recognition they will give? • Warning! Listen for the unstated, “Well, I don’t want to say no, so I’ll let the Wing give the bad news” • Ask about the preferred format • Some commanders love eServices, some the actual form • Some need a full F120 or 2, some just a couple of lines • How can I make sure it goes all the way through? • Don’t quibble!

27. Writing a Promotion or Decoration Package (2) • Now, you can begin writing at the right level and with confidence you are on the right track • Ask yourself • What was Linda’s job? • What did that job require her to do? • What were the 3 or 5 things she did best? • What was the result of those things?

28. Writing a Promotion or Decoration Package (3) • Lt Jones served as Character Development Instructor at the XYZ Cadet Squadron from Aug 2015 to Sep 2018. • Lt Jones provided CDI lessons 27 times in the last 3 years, and directly contributed to promotion for 17 cadets • She stepped in to become a specialty track mentor for a new CDI at a nearby unit, met with that officer six times, and guaranteed training for the unit’s 30 cadets. • Her commitment to ES missions led her to complete the GTL qualifications over 13 sorties at 6 training missions. • Not content with this role, she pushed on and became the wing’s first qualified mission chaplain assistant, and was key to the Wing’s successful eval. • Continually looking for opportunities to contribute, Lt Jones also served as an encampment TAC Officer and helped 40 cadets complete the training curriculum.

29. What decoration would you give? • Captain Smith has been unit/CC for 4 yrs. The unit has grown, flies regularly, helps cadets and he’s always at conference. Very helpful and a strong leader who pays his dues every year. • Major Smith commanded Pretty Impressive Senior Squadron from Aug 2014 to Nov 2018. The squadron now has 35 seniors, up from 20. The unit has an aircraft, recruited 5 pilots and averages 25 hrs flying/month. He made orientation flights a priority and they’ve flown 200 orientation flights in 4 years. He was Wing Conference project officer 2x and unit was “senior squadron of the year” 2x. • Lt Col Smith commanded the Remarkable Senior Squadron from Aug 2014 to Nov 2018. He recharged the unit’s training program, nearly doubled membership and sustained the growth. A very active pilot, Col Smith’s servant leadership approach guided the unit to increase flying by 50%, up 20 hours per month; maintain an aircraft; recruit 5 new mission pilots; and fly 200 orientation flights in 4 years. A consummate team player, he was wing conference project officer twice, the unit aced their last inspection, and was selected as “senior squadron of the year” in 2017 and 2019.

30. We’ve done all of that…I want to catch a big one • Annual Awards • Unit>group>wing>region>National • We rank what the regions forward • Understanding the NPAT • Four current wing commanders • Team Leader • Advisors: CAP/CCC and DP • Packages are ranked by team members • Team Leader does not vote as a matter of practice • Members do not vote on their own wing nominations • “Dense ranking” mechanism • Packages reviewed by NPAT, CAP/XO, CAP/CC

31. What we look for… • Does the package meet the standard of the policy • Does the package • Tell a story about the member • Balance the use of adjectives and actual content • Jimmy is wonderful, caring, thoughtful and considerate… • And created a cadet squadron with 40 members and has won the Squadron of Distinction • How does it compare to everyone else? • This is the difference that is difficult to quantify

32. Conclusion • Promotions reflect • An individual’s experience and status within CAP • Potential to manage resources and lead • Decorations and awards are complex • First, understand what your chain of command wants • Write bullets in what/how many times/results • Be thoughtful about adjectives versus • When we consider annual awards • Does it read well • Balance adjectives and actual content • A panel of experienced leaders works hard to balance many, many great nominees

33. Questions? Feedback? Ask now or email rgriffith@cap.gov or sparker@capnhq.gov

34. Civil Air Patrol …Citizens Serving Communities!