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2009-2010 Suspensions, Expulsions and Truancies Reporting

2009-2010 Suspensions, Expulsions and Truancies Reporting. Updated information – September 2009 Alaska Department of Education & Early Development. Agenda. Brief Overview of NCLB, IDEA & state and federal laws & regulations related to this data collection

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2009-2010 Suspensions, Expulsions and Truancies Reporting

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  1. 2009-2010 Suspensions, Expulsions and Truancies Reporting Updated information – September 2009 Alaska Department of Education & Early Development

  2. Agenda • Brief Overview of NCLB, IDEA & state and federal laws & regulations related to this data collection • Overview of collection challenges that necessitated revised reporting mechanism • Highlight new reporting elements • Answer questions/troubleshoot

  3. Why is this data important? • Allows Alaska to determine Persistently Dangerous school status • Generates legislatively required reports, such as bullying data and truancy rates • Provides information to ensure equal protections for students with special needs

  4. Laws • State Laws and Regulations/NCLB • AS 14.33.120 (b) • AS 14.33.210 • 4 AAC 06.250 • Federal Laws – Gun-Free Schools Act (Subpart 3 of Title IV of the ESEA) • Unsafe School Choice Option/Uniform Management Information and Reporting System • IDEA 2004

  5. Why the changes? • Web-based data collection system is faulty and EED does not have staff available to troubleshoot problems for users in a timely manner • Many districts utilizing the excel data dictionary in the past have submitted incomplete information • Incomplete submissions have not allowed EED to run valid and accurate reports

  6. Suspensions and Expulsions

  7. Frequent reporting errors • Lack of understanding of the definitions of the firearms and the deadly weapons categories • Lack of understanding of the statutorily required consequences for firearm and deadly weapons • Noncompliance with days reported rounding to the nearest ½ day

  8. Biggest Current Challenges • A significant number of districts are missing the June 30th deadline for data submission – which will interfere with reimbursements from EED • Districts are not following the formatting guidelines from the data dictionary

  9. What exactly is new? • All districts are required to use the new Excel workbooks for reporting • Suspension and Expulsion data reporting has been separated from Truancy data reporting (separate workbooks) • Alaska Student ID number is the only number accepted – no district IDs

  10. What exactly is new? • Grade level must be reported for all students • Data element descriptions have been updated

  11. Truancy

  12. Frequent reporting errors • Lack of understanding of the responsibility of the school district to define unexcused absences • Lack of understanding of the need to only report each full day of unexcused absence

  13. Biggest Current Challenges • Many districts are failing to comply with the truancy reporting requirement –which will be posted on the EED web site

  14. What exactly is new? • All districts are required to use the new Excel workbooks for reporting • Truancy data reporting has been separated from Suspension and Expulsion data reporting (separate workbooks) • Limiting the amount of information required for this reporting

  15. What if my district has its own data collection system? • All districts reporting suspension, expulsion and truancy data need to submit using the EED workbooks in order to satisfy the reporting requirements. • EED will work with users to seek reasonable remedies for transferability of data between systems (i.e. PowerSchool) • Data needs to be checked thoroughly before submitting. Inaccurate submissions will be returned.

  16. Further Questions??? Todd Brocious 465-2887 Todd.Brocious@alaska.gov Terri Campbell 465-8719 Terri.Campbell@alaska.gov

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