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Research-Based Metadata Requirements for a BLS Reports Archive. Scott Berridge John Bosley Daniel W. Gillman US Bureau of Labor Statistics. Current Historical Archive Situation. Publications date to 1886 For many publications – 1 copy exists Many publications irreplaceable

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research based metadata requirements for a bls reports archive

Research-Based Metadata Requirements for a BLS Reports Archive

Scott Berridge

John Bosley

Daniel W. Gillman

US Bureau of Labor Statistics

current historical archive situation
Current HistoricalArchive Situation
  • Publications date to 1886
  • For many publications – 1 copy exists
  • Many publications irreplaceable

– no disaster recovery

relevance to bls
Relevance to BLS
  • Unique historical archives
    • 120 years of publications
    • 10 years systematically available online
  • User expectations are rising
  • Standards are evolving
  • Mandates are under discussion
meeting emerging standards
Meeting Emerging Standards
  • File Format
    • Adobe Acrobat PDF/A
  • Labeling
    • Adobe’s Extensible Metadata Platform (XMP)
  • Metadata Schema
    • Data Documentation Initiative (DDI)
archive on bureau s website
Archive on Bureau’s Website
  • www.bls.gov
  • Servers inside and outside firewall
  • Public domain
  • Accessible thru BLS Home Page
choosing metadata elements
Choosing Metadata Elements
  • Schema Choice
    • DDI Subset
  • Schema Useful?
    • Dissemination and Preservation
    • Perform user studies – 2 phases
      • Phase 1 -- Initial studies (3)
        • What users want / need
        • Relatively open-ended, exploratory
      • Phase 2 -- Focused studies (2)
        • Expose users to DDI subset
        • Obtain feedback
reasons for ddi
Reasons for DDI
  • Want success @ BLS
  • Minimize capture burden
  • Unknowable metadata
    • Old documents (back to 1886)
    • DDI allows level of granularity
  • Conformance
    • Easy with DDI
potential problem
Potential Problem
  • Dissemination and Preservation?
  • Is DDI suitable for preservation?
  • Preservation elements
  • Looking at other standards
user studies overview
User Studies--Overview
  • Adopt techniques of
    • focus groups
    • group interviews
  • Recruited members of general public
    • Screened for familiarity w/ Gov’t Stats
  • Five groups, 2-6 members per group
    • 3 groups -- initial, exploratory
    • 2 groups – review DDI elements
user studies results
User Studies Results
  • Initial exploratory groups (3)
    • Descriptors consistently identified
      • title, date, and geographic coverage
      • Descriptors essential and informative
    • Members – generalize in abstract - hard
      • Difficulty imagining other descriptors
      • If personal need does not exist a priori, then
        • “What can I do with this information?”
        • “How is it useful to me?”
user studies results1
User Studies Results
  • DDI-focused groups (2)
    • Descriptors verified
      • Keywords also very important
      • However, very large sets of keywords
        • Counterproductive or Confusing
        • “TMI” – information overload
user studies results2
User Studies Results
  • DDI-focused groups (2)
    • Some want title or subtitle to answer
      • “How is this report useful to me?”
      • “How can I put it to use?”
      • Example – Title includes “A guide”
        • More useful than the formal title/name
    • Criterion for acquiring a document
      • Action, use of information
      • Not subject matter
conclusion
Conclusion
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