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Metadata and the UK Data Archive

This document provides an overview of the metadata management practices discussed during the CESSDA Expert Seminar held in Odense on September 11-12, 2008. Key topics include the creation and storage of metadata, tools like STORE based on FEDORA, and the use of Nesstar Publisher for cataloguing. Standards such as DDI, XML, and Dublin Core are outlined, alongside practices for maintaining controlled vocabularies and presenting information effectively to users. These insights highlight the importance of structured metadata for data preservation and accessibility.

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Metadata and the UK Data Archive

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  1. Metadata and the UK Data Archive CESSDA Expert Seminar Odense 11-12 September 2008 Margaret Ward Lenin Ageer

  2. Capturing metadata Information captured from: • Deposit forms: http://www.esds.ac.uk/aandp/create/depform.asp • Accompanying documentation • Series information (information already held by UKDA) • STORE – repository system based on FEDORA

  3. Tools • In-house programs used to create the catalogue record • Nesstar Publisher used for publishing the Nesstar catalogue entry • STORE

  4. Storing metadata • Held in SQL relational database • Output to XML • XML used by NESSTAR • XML available to harvesters such as OAI

  5. Standards used: • SSD - Standard Study Description Scheme agreed by CESSDA members in the early 1970’s • DDI – Data Documentation Initiative • XML – Extensible Markup Language • Dublin Core (metadata standard) • OAI – Open Archives Initiative • Z39.50 (search protocol)

  6. Maintenance • Updates to data = changes to metadata Controlled Vocabularies (dynamic): • Names authority lists • Subject keywords – HASSET (Humanities and Social Sciences Electronic Thesaurus) Controlled Vocabularies (fixed): • Subject categories – in-house schema • Elements describing the methodology e.g. method of data collection, sampling, etc.

  7. Presenting information to users • A catalogue record is created for each dataset held in the UKDA • “Virtual” catalogue records created for selected data available at other archives or repositories UKDA/ESDS catalogue • ESDS Nesstar catalogue • Website used for related information – themed pages etc.

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