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A Comprehensive Guide to Microsoft Word Menus and System Tools

This guide provides an overview of essential features available in Microsoft Word's menus, including the Page Layout, Reference, Mailing, Review, and View menus. Learn how to customize page settings, insert citations, and efficiently manage mass mailing. Additionally, discover useful System Tools like Control Panel, Disk Cleanup, and System Restore, designed to optimize your computer's performance and manage its configuration. This resource equips users with the necessary skills to enhance document preparation and system management.

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A Comprehensive Guide to Microsoft Word Menus and System Tools

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  1. Chapter 2 cont..

  2. The page layout menu • This menu deals with the overall page settings of your document • - Themes- allows the user to apply various effects using color and font themes • - Page setup- options such as changing of margins, orientation, size, column settings, breaks line numbers and hyphenation for your document • Page Background- allows users to insert a watermark, change page colors and apply page borders to their document • - Paragraph- to set indentation and line spacing for paragraphs • Arrange- allows user to position their text and objects as per the user‟s requirements

  3. The reference menu • This section of Microsoft word mainly deals with the final touch ups of a document. It allows a user to insert table of contents, foot notes, make references to the content of their document. • - Table of Contents- allows user to insert automatic table of contents • - Footnotes- user can insert footnotes to parts of their document • - Citations & Bibliography- this section lets the user insert citations and reference sourcesas well as bibliography • -Captions- this section allows a user to insert caption and table of figures in a document • -Index- to make entry for indexes • -Table of Authorities- This section allows the user to mark citation for table of authorities

  4. The mailing menu • This menu has been designed to assist users by simplifying the task of mass mailing, by creating and sending emails and letters to multiple users at the same time • -Create- creates envelopes and labels • -Start Mail Merge- this section is used to start the mail merge process by creating the letters/emails and contact list • -Write & Insert Fields- this section allows users insert standard or customized greeting lines and other fields • -Preview Results- after successful mail merge, this section allows a user to view results • -Finish- completes the entire mail merge process

  5. The review menu • The review menu focuses on tools that enable a user to prepare their documents for final submission, with features such as proofing, language, comments, tracking and comparing and combining. • -Proofing- This section allows the user to check their document for spelling and grammatical accuracy, as well as research, thesaurus and word count • -Language- contains translation options • -Comments- useful for inserting comments in a document • -Tracking- enables user to track any changes in the document • -Changes- This section allows a user to accept or reject changes • -Compare- this section allows a user to compare and combine 2 different documents • -Protect- Restricts access to particular users

  6. The view menu • The View menu deals with document view, zooming and window arrangement • -Document View- this section allows the user to view the document in various layouts • -Show- allows user to view rules and gridlines • -Zoom- allows user to zoom or magnify the view • -Window- allows user to create, arrange split, or view their windows in various ways • -Macros- allows users to create customized steps of multiple operations that can run with one click or keyboard combination

  7. CHAPTER 3

  8. Common useful tools under System tools are • Control Panel- to adjust settings such as System/security, network/internet, hardware, programs, user accounts, Appearance and Personalisation, Clock/ language/region, Access.

  9. - Disk Cleanup– for deleting of unnecessary files that may occupy. It does this by first calculating how much disk space can be freed using this tool

  10. - Disk Defragmenter- to consolidate all files on your hard disk so you may utilize space properly

  11. -System Information- gives general information about the hardware and software in your computer

  12. -System Restore- enables you to set your computers configuration to an earlier state

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