Digital HRMS - Human Resource Management Software Borchure

1. DIGITAL HRMS Manage Human Resources intelligently!

2. Empowering your workforce with relevant HR solutions blended workforce from their ungovernable access to certain data inconsistent or missing employee information error prone manual process geographically dispersed employees The Digital Group has explored the synergies between Human Resource Management (HRM) and Information Technology (IT) to develop Digital HRMS - a platform that allows an organization to focus on its real asset – the people. The tool addresses five key challenges that the HR personnel face in today’s agile environment – Inconsistent or missing employee information Error prone manual processes Ungovernable access to certain data Geographically dispersed employees Blended workforce Spanning the entire employee-lifecycle, Digital HRMS follows a modular approach that allows your HR/Administrator team to effortlessly manage Attendance, Leave, Onboarding, Confirmation, Appraisal, Separation and Report Generation and much more! It is a comprehensive Human Resource Management tool that helps you build a strong Employer Brand capable of taking affirmative actions to drive business growth.

3. Enjoy total control and security of your data Server Security Information is hosted in a safe environment, monitored 24×7 by world-class professionals. Data Encryption 256 bit SSL encryption software – a high-end encryption technology used for encoding. Security protocol Stringent security protocol adhered to while carrying out all updates and data backups. Information availability Quality backup technology and an impenetrable firewall ensures information availability. Multi-layered backup Systematic backup of data in multiple locations and backup updates through the day.

4. Administrator rights The most important USP of Digital HRMS is the fact that it can be customized. The tool gives the Administrator complete control and free will to set up the tool as per his/her company’s requirements and policies. Here is a list of some of the key features that can be custom-designed: Dynamic menu and homepage The tool lets you determine the number of tabs, sub-tabs you wish to have and their sequence. You can also determine which convenient quick links you wish to display for your employees to use. The decision to display/hide these quick links is entirely yours. Flexible workflows Using this tool, you can create and define workflows for a large number of HR functions. For instance, you can determine the levels that need to be followed for leave approvals, appraisal procedures and self-assessment processes, complete with automated notifications Role-based access The Managers, HR personnel, Admin team and Employees in your organization can be given different access rights limited as per their role requirements. New roles can also be created as per the requirement. Master tables The tool gives you the freedom to set up master tables that essentially help store information related to your Calendar, Holiday lists, Banking partners, Grades/Bands, Office locations, Separation Master, Templates, Employment types and much more. Organization set up Have business units and subsidiary companies spread across the globe? This option lets you add those details, create and view the organizational structure of your company. Email templates You can create an unlimited number of email templates for various notifications like appraisal initiation, resignation approvals, leave and attendance requests, etc. User Management This feature can be used to create new users, disable existing users and set up Windows login credentials, etc. Policy documents Create and store all your company policy documents at one place.

5. Key Features ! Secure login with Emp. ID and Windows credentials. Customizable dashboard and menu with alerts. Modular configuration for effortless platform customization. Dynamic workflows and role based access rights. Seamless integration with the Access Card system. View and record employment history options. Hassle-free report generation. Central repository of employee records. Addition, modification, deletion of employee information as required.

6. Cogs in the HR wheel The most important USP of Digital HRMS is the fact that it can be customized. The tool gives the Administrator complete control and free will to set up the tool as per his/her company’s requirements and policies. Monitor productivity with prompt Attendance Management Digital HRMS is your ideal partner when it comes to tracking attendance regularization requests, working hours completed and holidays. Seamless integration with an organization’s existing access control system, makes attendance management effortless. Users can schedule a shift while recording all details like min/max work hours, monitoring frequency and payroll cut-off date. It gives the employees an option to directly send requests such as attendance regularization and work from home. Essential takeaways Seamless integration with the existing Access Control System Easy Attendance Regularization Flexible Shift Management Customizable attendance reports Do-it-Yourself employee portals Save time with an automated Leave Management system Digital HRMS gives your Administrator/HR the provision to configure different leave types and set leave credit and balance adjustment rules. It also gives the Administrator/HR/Manager the option to apply for leaves on behalf of the employees. Using this tool, they can also truncate leave and generate Leave/WFH/Attendance regularization related report, view the leave summary and the history of all employees on one screen. Lastly, an employee self-service UI gives employees the option to request/cancel/pullback leaves. Essential takeaways Option to set up leave types as per company policy Modifiable leave balance adjustments Flexible leave credit rules Comprehensive leave reports Simple leave request/cancellation/pullback process

7. Use a clean, paperless Onboarding gateway To avoid documentation risks, Digital HRMS has a separate module that streamlines all your onboarding procedures. Users can directly enter employee details into this web-based portal including their employment history, position, job experience, qualifications and leaves. Moreover, reduction of paper usage helps save time, improve accuracy, break down barriers between locations and remote workers and save trees. Essential takeaways Environmental issues addressed with minimal paperwork Addition, modification and deletion of employee details Employee history easily accessible Effortless employee transfers Skill and competency management Pop-up alerts if incorrect information is fed Seamless Confirmation management Understanding an employee’s potential, training requirements and others factors affecting his/her performance is crucial in the first few probationary months. To address this important requirement, Digital HRMS has provided a separate confirmation management module. This feature allows users to custom-design a performance review form for probationers and allows for seamless transition Essential takeaways Customizable confirmation review templates Modifiable rating scales Confirmation period configuration Easy-to-explore confirmation status – approved, extended, pending or submitted Seamless shift from confirmation initiation to closure Devise a customizable Self-Assessment module Digital HRMS gives organizations a complete freehand to customize performance appraisal forms including determining the appraisal cycles, rating scales, competencies, goals and KRAs with regards to the employment type and designation category. Using this tool, users can also set up permissions that determine who gets access to view and edit these appraisal and confirmation forms. It also provides the access right to Employees/Managers/ Business Unit Heads/ HR/ Administrator to view past appraisal forms. Essential takeaways A unique self-assessment form for performance appraisal Modifiable appraisal cycles, rating scales, competencies, KRAs & goals Easy-to-manage permissions to review Smooth transition from appraisal/confirmation initiation to closure Linked to the attendance and leave management modules

8. Avoid delays with a smooth Employee Separation process The tool gives an employee a stress-free way of recording or pulling back his/her resignation. It has a question builder which lets users build all types of forms/questionnaires including the Exit Interview feedback forms. From scheduling the Exit interview and collecting valuable feedback to unmapping the employee, everything can be done at a click of a button. Users can also configure the workflow for approving/rejecting a resignation. The option to temporarily reactivate and deactivate an employee is also available. Essential takeaways Stress-free resignation recording/pullback process Customizable exit interview surveys Quick exit interview scheduling and feedback review Employee unmapping at the click of a button Dynamic workflows Temporary disablement/enablement of employees Quick clearance activity from all the departments Streamline the employee information management process Capturing employee information and maintaining records if done manually can be a tedious and a time-consuming process. Digital HRMS lets the HR/Administrator maintain in-depth employee information including personal, academic and employment details as required by an organization. To avoid data breach, companies can provide role based permissions to view/edit employee information. Another unique feature is the bulk information update which allows users to update multiple employee profiles simultaneously. Essential takeaways Central repository of employee information – personal, academic and employment Easy search tool to lookup employee information Time-saving bulk information update feature Configurable role based access to information

9. THE DIGITAL HR ADVANTAGE Benefits for employees Digital HR is all about making work easy and convenient for your employees. It gives them a single, uniform platform with access to a plethora of services such as leave, attendance or resignation management. With a growing number of employees, resolving queries one-on-one can be unmanageable. Therefore, to raise initial queries, the tool provides employees with an online HR Helpdesk. The tool also provides access to company surveys, hence, giving employees an opportunity to reach out to the management with their feedback, suggestions or grievances. Employees can also benefit from value added features like the wall of fame, holiday lists and the company notice board. Needless to add, each employee will be provided with uniform login credentials that can be used across all intranet platforms. Quick Glimpse Smart links with all important information at one place Simple, uncomplicated User Interface Right forum for providing feedback Easy-to-manage uniform login credentials Effortless leave planning Enhanced productivity

10. Benefits for employers The nature of the HR functions may change with regards to the size of an organization or the industry it belongs to. Digital HR thus offers a customizable homepage and menu to incorporate all your unique requirements. Since an HR team needs to limit access or provide access to certain modules on the basis of the roles and responsibilities of an employee, Digital HR incorporates a feature that allows you to create multiple roles and set up role based access rights. To save your time, effort and money, a provision has been made that allows you to integrate your Active Directory with the tool. What’s more? You can be more efficient by sending mass emails in an instant. This is facilitated by modifiable email templates that can be generated using the in-built “Email Builder’. With Digital HR, routine yet important responsibilities such as runtime report generation and record keeping get streamlined with options to export reports/records in multiple formats. Employee information can also be captured, stored, modified and retrieved from a central repository at the click of a button. Quick Glimpse Core HR values showcased using a customizable platform Lot of time saved using ready-to-deploy email templates Easy management of confidentiality or selective disclosure of data Enhanced efficiency using auto-generated runtime reports Important company information safeguarded Easy and faster access to employee records

11. ABOUT US THE DIGITAL GROUP INC. 121 Village Boulevard Princeton Forrestal Village Princeton NJ 08540 USA The Digital Group (T/DG) is a trusted Information Technology partner for businesses across the globe. Our comprehensive IT services include a full spectrum of Product Engineering and Development services, Software and Data solutions as well as Enterprise Information Management solutions that help organizations optimize productivity, enhance operational capabilities, boost revenues, drive innovations and fire up time-to-market cycles in a dynamic environment. With a focus on building long-term client relationships, we provide a range of services from Concept-To-Complete spanning Product Development, Maintenance, Support and Operations. Our commitment to innovation coupled with decades of experience delivering excellence for our customers, vital technology partnerships and global delivery centers across the US and Asia Pacific, make T/DG an ideal choice for next-generation initiatives. Phone: +1.609.524.2441 Fax: +1.609.228.4844 Email: info@thedigitalgroup.com Global Presence T/DG is a CMMi Level 5 ver1.3 Dev and Service Appraised company along with certifications in ISO 9001:2008, ISO 20000-1:2011, ISO 27001:2013, ISO 22301:2012 and SSAE 16, Type II. For more information, visit www.thedigitalgroup.com USA | INDIA | AUSTRALIA | FIJI Get Social P A R T N E R Disclaimer All information contained in this document is an exclusive property of The Digital Group Infotech Pvt. Ltd. (T/DG). The information contained here is correct and up to date at the time of publishing. No material from here may be copied, modified, reproduced, republished, uploaded, transmitted, posted or distributed in any form without prior written permission from T/DG. Unauthorized use of the content/information may result in violation of copyright, trademark, and other applicable laws, and could result in criminal or civil penalties A CMMi Level 5 Company www.thedigitalgroup.com