Interagency Agreements. LaShawn Davis Professional Intern Program Presentation. Interagency Agreements. What can GSFC do to increase the effectiveness of administering and closing Interagency Agreements?
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Professional Intern Program Presentation
What can GSFC do to increase the effectiveness of administering and closing Interagency Agreements?
Will escalating the issue(s) to higher levels of authority solve the problem of closing out Interagency Agreements?
What is working? What is not working?
Procurement Circular 99-3 (dated August 28, 2000)
Policy for Interagency Acquisition on Instructions, Administration, and Closeouts
1. What is your approach (best practices) in closing out interagency agreements?
2. What are the element(s) that make it difficult to closeout interagency agreements, if any?
3. Do you prefer detailed guidance or your own method for closing out interagency agreements?
closing documents at expiration
(contacts and agency reference numbers)
Key players in administering and closing out Interagency Agreements
All billings under this order, including the final billing, shall be submitted to NASA Goddard Space Flight Center as soon as possible, but not later than six months after the period of performance has ended. Any funds remaining on the order after that time shall be deobligated.
The Servicing Agency shall submit a final voucher, invoice or other payment document within six months after the completion date of this order, unless some later date is established by mutual agreement.
PRs are not always accompanied by a proposal or justification to increase the estimated cost and funding
Ensure agency accepts transfer of funds and invoices received in a timely manner
Enforce Final Billing article
Ensure file contains POC: name, address, and telephone/fax no.
Ensure file contains agency’s tracking no. (Reference No. or JON)
Workable – Being proactive in administering and closing out interagency agreements addresses issues and discrepancies early
Desirable – Being proactive reduces friction between organizations internally and between NASA and other agencies
Achievable –The key players can implement these recommendations for an effective overall process
Increasing the levels of communication between procurement, accounting, and resources/COTR will lead to improvements for administering and closing out interagency agreements.
GSFC – Goddard Space Flight Center
JON – Job Order Number
MIPR- Military Purchase Request
NASA – National Aeronautics and Space Agency
POC – Point of Contact
PR – Procurement RequestAcronym List