1 / 23

Time Management

Time Management. Karen Robinson Business Manager The Oak Tree Primary School Stockton on Tees. Time Management. AIMS OF THE WORKSHOP To look at some theory underpinning time management Explore differing viewpoints on how to manage your time

diella
Download Presentation

Time Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Time Management Karen Robinson Business Manager The Oak Tree Primary School Stockton on Tees

  2. Time Management • AIMS OF THE WORKSHOP • To look at some theory underpinning time management • Explore differing viewpoints on how to manage your time • Give you some tools and techniques to use to help you.

  3. Time Management • EXERCISE • Ask yourself the following questions – • Are you a procrastinator? • Do you only start work on a project or job when the deadline is near? • Do you find it hard to get started? • Are you always short of time? • Does the thought of completing things make you nervous? • Have you got lots of things to do that you’ve carried over from last week?

  4. Time Management • Teach Yourself Time Management – Polly Bird • Keep a log • Make a note of changes • Timeline projects • Look after yourself • Discourage others • Don’t let procrastination become a habit • 3 Dots • Meetings • How much are you worth? • Pass your new knowledge on to others

  5. Time Management • Getting Things Done – David Allen • Manage your work/life balance • Think about what you do • Write lists • Multi Tasking • To get things done -

  6. Time Management • Do It Tomorrow (and other secrets of time management) • What you need to do • Reactive Brain & Rational Brain

  7. Time Management • Diagnostic • Which of the following situations are examples of “Thought-Decision-Action” and which are examples of “Stimulus-Response”? • Quickly fill in the diagnostic the answers are on the back – no cheating – read them at the end • 5 steps to get on top

  8. Time Management • Lists • Limits • Randomness • Exercise

  9. Time Management • 3 causes of problems with time management • Exercise • Make a complete list of all the tasks you have outstanding at the moment – do it now • Write down how long this item has been outstanding for • How long would it take you to do this job if you had nothing else to do • Collect a days worth of work that comes in – write down every single piece of work whether you action it or not • Record all e-mails and telephone calls • Itemise every single piece of paper you get • Don’t include anything from your backlog file

  10. Time Management • Real work vs busy work • Exercise • Observe yourself during the course of a day • Watch for randomness • Challenge assumptions • Self awareness about urgency • Further pointers • Delegation

  11. Managing what you do Managing where you work Managing every day Managing Communications Managing to work with others Time Management • Time Management Pocket Book – Ian Fleming

  12. Time Management • Managing What You Do • Questions to ask yourself • Focus on things that matter • Check your job description

  13. Time Management • Exercise • Try and clarify your job in a single sentence • Identify key areas of your job eg staff, finance, etc (aim for approx 8 areas) • In each key area put what you do in terms of activities

  14. Time Management • How and where do you spend your time? • Procrastination • Setting priorities

  15. 80% of time available 20% of the result 20% of time available 80% of the results Time Management • Pareto Principle

  16. Time Management

  17. Time Management • Managing Where You Work • Environment • Mail • Filing • Out of the office

  18. Time Management • Manage Communications • Listening • Active Listening • Phone & E-Mail • Reading & Writing • Meetings

  19. Time Management • Managing to Work With Others • Your Boss • Your Team • Interruptions and Learning to say NO • Ask for help

  20. Time Management • Managing Every Day • Take Control • Mind Mapping • Example: http://www.mind-mapping.co.uk/assets/examples/attacking_problems-large.gif • Brainstorming & other ideas

  21. Time Management • CONCLUSIONS • Memory • Accept and Understand • Be good to yourself – balance your work and personal time! • Bibliography • Teach Yourself Time Management – Polly Bird • Time Management Pocket Book – Ian Fleming • Do it Tomorrow (and other secrets of time management) – Mark Forster

  22. Time Management • MOTIVATIONAL QUOTES "Don't say you don't have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein." -- H. Jackson Brown "Many people seem to think that success in one area can compensate for failure in other areas. But can it really?...True effectiveness requires balance." -- Stephen Covey "To think too long about doing a thing often becomes its undoing." -- Eva Young

  23. Time Management • SBM Sponsors • http://www.myfatlossfacts.com/ • http://www.theliquiddietplan.com

More Related