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Time Management. Karen Robinson Business Manager The Oak Tree Primary School Stockton on Tees. Time Management. AIMS OF THE WORKSHOP To look at some theory underpinning time management Explore differing viewpoints on how to manage your time

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time management

Time Management

Karen Robinson

Business Manager

The Oak Tree Primary School

Stockton on Tees

time management2
Time Management
  • To look at some theory underpinning time management
  • Explore differing viewpoints on how to manage your time
  • Give you some tools and techniques to use to help you.
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Time Management
  • Ask yourself the following questions –
  • Are you a procrastinator?
  • Do you only start work on a project or job when the deadline is near?
  • Do you find it hard to get started?
  • Are you always short of time?
  • Does the thought of completing things make you nervous?
  • Have you got lots of things to do that you’ve carried over from last week?
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Time Management
  • Teach Yourself Time Management – Polly Bird
  • Keep a log
  • Make a note of changes
  • Timeline projects
  • Look after yourself
  • Discourage others
  • Don’t let procrastination become a habit
  • 3 Dots
  • Meetings
  • How much are you worth?
  • Pass your new knowledge on to others
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Time Management
  • Getting Things Done – David Allen
  • Manage your work/life balance
  • Think about what you do
  • Write lists
  • Multi Tasking
  • To get things done -
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Time Management
  • Do It Tomorrow (and other secrets of time management)
  • What you need to do
  • Reactive Brain & Rational Brain
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Time Management
  • Diagnostic
  • Which of the following situations are examples of “Thought-Decision-Action” and which are examples of “Stimulus-Response”?
  • Quickly fill in the diagnostic the answers are on the back – no cheating – read them at the end
  • 5 steps to get on top
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Time Management
  • Lists
  • Limits
  • Randomness
  • Exercise
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Time Management
  • 3 causes of problems with time management
  • Exercise
  • Make a complete list of all the tasks you have outstanding at the moment – do it now
  • Write down how long this item has been outstanding for
  • How long would it take you to do this job if you had nothing else to do
  • Collect a days worth of work that comes in – write down every single piece of work whether you action it or not
  • Record all e-mails and telephone calls
  • Itemise every single piece of paper you get
  • Don’t include anything from your backlog file
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Time Management
  • Real work vs busy work
  • Exercise
  • Observe yourself during the course of a day
  • Watch for randomness
  • Challenge assumptions
  • Self awareness about urgency
  • Further pointers
  • Delegation
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Managing what you do

Managing where you work

Managing every day



Managing to work with others

Time Management
  • Time Management Pocket Book – Ian Fleming
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Time Management
  • Managing What You Do
  • Questions to ask yourself
  • Focus on things that matter
  • Check your job description
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Time Management
  • Exercise
  • Try and clarify your job in a single sentence
  • Identify key areas of your job eg staff, finance, etc (aim for approx 8 areas)
  • In each key area put what you do in terms of activities
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Time Management
  • How and where do you spend your time?
  • Procrastination
  • Setting priorities
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80% of time available

20% of the result

20% of time available

80% of the results

Time Management
  • Pareto Principle
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Time Management
  • Managing Where You Work
  • Environment
  • Mail
  • Filing
  • Out of the office
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Time Management
  • Manage Communications
  • Listening
  • Active Listening
  • Phone & E-Mail
  • Reading & Writing
  • Meetings
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Time Management
  • Managing to Work With Others
  • Your Boss
  • Your Team
  • Interruptions and Learning to say NO
  • Ask for help
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Time Management
  • Managing Every Day
  • Take Control
  • Mind Mapping
  • Example: http://www.mind-mapping.co.uk/assets/examples/attacking_problems-large.gif
  • Brainstorming & other ideas
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Time Management
  • Memory
  • Accept and Understand
  • Be good to yourself – balance your work and personal time!
  • Bibliography
  • Teach Yourself Time Management – Polly Bird
  • Time Management Pocket Book – Ian Fleming
  • Do it Tomorrow (and other secrets of time management) – Mark Forster
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Time Management

"Don't say you don't have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein." -- H. Jackson Brown

"Many people seem to think that success in one area can compensate for failure in other areas. But can it really?...True effectiveness requires balance."

-- Stephen Covey

"To think too long about doing a thing often becomes its undoing." -- Eva Young

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Time Management
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