How can Microsoft Word 2007 help you write a business letter?

1. Word 2007® Business and Personal Communication How can Microsoft Word 2007 help you write a business letter?

2. Lesson 3: Use Word Tools Microsoft Word 2007 features can help you master advanced editing skills and create business and personal business letters.

3. Lesson 3: Use Word Tools View This Presentation to Answer the Following Questions: • How can I create a business letter? • How can I cut, paste, and copy text? • How can I print an envelope? • How can I use templates? • What vocabulary words should I review?

4. Lesson 3: Use Word Tools A business letter is a formal document written by people who work for a business or organization. Companies use business letters for many reasons, such as to pass along information or to gather market data.

5. Lesson 3: Use Word Tools Businesses and organizations send professional business letters that their customers can immediately identify.

6. Lesson 3: Use Word Tools An effective business letter should contain… A letterhead that contains the company’s contact information. Today’s date. The recipient’s name and address, also known as the inside address.

7. Lesson 3: Use Word Tools An effective business letter should also contain… A salutation, or greeting. The body. A closing. The sender’s name and job title.

8. Lesson 3: Use Word Tools A personal business letter is a letter written by an individual to a business or organization.

9. Lesson 3: Use Word Tools Use a personal business letter format when the letter represents only yourself and not a particular business or organization. Personal business letter

10. Lesson 3: Use Word Tools Both types of business letters use the block style format because they are easy to key and have a clean, organized look. Business letter

11. Lesson 3: Use Word Tools a 2” top margin, The body of the letter has 1.15 pt. line spacing, In block style formatting, the lines of the letter align at the left margin. and 1” side and bottom margins. 10 pt. paragraph spacing,

12. Lesson 3: Use Word Tools Academic Skills Check What are the main parts of a business letter? • Answer: • Letterhead • Today’s date • Inside address • Salutation • The body • Closing • Sender’s name and job title

13. Lesson 3: Use Word Tools Academic Skills Check What is the difference between a business and a personal business letter? Answer: The main difference between a business and a personal business letter is that a personal business letter represents an individual rather than a company or organization and does not use letterhead.

14. Lesson 3: Use Word Tools Academic Skills Check Which style format do business letters follow? Answer: Business letters follow the block style format.

15. Lesson 3: Use Word Tools To move text from one location to another in a business letter, use Cut and Paste. When you cut text, it is removed from the document. The text that you most recently cut is stored on the Clipboard.

16. Lesson 3: Use Word Tools You can then paste the cut content elsewhere in your letter. Determine where the pasted text will go by moving the mouse and clicking to create an insertion point.

17. Lesson 3: Use Word Tools Sometimes you may want the same text to appear more than once in your letter. Copied text To save time, you can copy text from one location.

18. Lesson 3: Use Word Tools After you copy text from one location, you can paste it in another. Pasted text You can avoid errors by copying and pasting addresses, names, and phone numbers within a document.

19. Lesson 3: Use Word Tools Any time you cut or copy text, that text is stored on the Word Clipboard. Text stored on the Clipboard Cut or copied text The Word Clipboard stores only one item at a time. As soon as you cut or copy another item, the previous item is replaced.

20. Lesson 3: Use Word Tools Unlike the Word Clipboard, the Office Clipboard can store up to 24 separate cut or copied items. Use the Office Clipboard when you want to store and reuse several words, phrases, or paragraphs.

21. Lesson 3: Use Word Tools To print an envelope, use the Envelopes and Labels dialog box. You can create an envelope automatically using the address in your letter. Or, you can key an different address directly into the address box.

22. Lesson 3: Use Word Tools Key the return address into the Return address box. Click the Print button to print the envelope.

23. Lesson 3: Use Word Tools You can use templates to help you create many types of documents. A template is guide that contains formatting instructions for a particular document.

24. Lesson 3: Use Word Tools Use templates to create many types of common documents, including… Professional business letters Personal business letters Memos

25. Lesson 3: Use Word Tools Tech Check Where is cut or copied text stored in Word? Answers include: Cut or copied text is stored on the Clipboard.

26. Lesson 3: Use Word Tools Tech Check How do you create an envelope automatically using an address in a letter? Answer: To create an envelope automatically using an address in a letter, use the Envelopes and Labels dialog box.

27. Lesson 3: Use Word Tools Tech Check Which Word tool can you use to help you create a professional business letter? Answer: You can use Word templates to create a professional business letter.

28. Lesson 3: Use Word Tools Vocabulary Review business letter A formal document written by people who work for a business or organization.

29. Lesson 3: Use Word Tools Vocabulary Review cut To select and remove text, usually for the purpose of pasting somewhere else in a document or application.

30. Lesson 3: Use Word Tools Vocabulary Review paste To place previously cut or copied text into a document.

31. Lesson 3: Use Word Tools Vocabulary Review copy To select and reproduce text somewhere else in a document or application.

32. Lesson 3: Use Word Tools Vocabulary Review Clipboard A place where cut or copied text is stored so that it can be copied into a document in the future.

33. Lesson 3: Use Word Tools Vocabulary Review template A guide that contains the formatting of a particular type of document, workbook, or presentation.

34. Lesson 3: Use Word Tools Vocabulary Review content control A specific text field in a document.