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Microsoft Office

Microsoft Office

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Microsoft Office

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  1. Microsoft Office

  2. Word • PowerPoint • Excel • Access

  3. Microsoft Office Word 2007 An Overview

  4. Lesson Plan Getting Started The Ribbon The Office Button Opening a Document Viewing a Document Moving Around in a Document Help

  5. Getting Started • Open Microsoft Office Word from the Desktop • Double-Click this Icon: • This Will Open Microsoft Office Word

  6. Getting Started Continued… • The Title Bar Displays the Name of the Document • When You Open Word the Document will Always be Called “Document1” • The Office Button is at the Top Left • The Top Right Buttons are: Minimize, Maximize, and Close Buttons • Ribbon – Next from Top • Contains Important Groups Divided into Tabs

  7. What it All Looks Like… Close Office Button Title Bar Minimize Minimize Ribbon

  8. The Ribbon • What is it? • Displays commonly used commands • On the top of the ribbon are 7 basic Tabs/Activity Areas • Home • Insert • Page Layout • Reference • Mailings • Review • View • Within the tabs are little boxes called Groups • Some have Galleries when this appears: • Each Group has a Dialog Box Launcher which offers even more options

  9. The Home Tab The Home Tab Group Activity Area Dialog Box Launcher A Gallery The most commonly used commands for formatting and manipulating text

  10. The Insert Tab Commands for doing all the various types of inserting such as pictures, tables, date and time, symbols & many other options

  11. Page Layout Tab The options for arranging the overall appearance of the document

  12. The Reference Tab The cross-referencing, indexing and controlling various references is done here.

  13. The Mailings Tab Contains the mail merge and the printing of envelopes and labels commands.

  14. The Review Tab Spelling and grammar checking are at home here and some other powerful controls for commenting, tracking, and comparing documents.

  15. The View Tab Controls how the document is displayed on the screen.

  16. The Office Button

  17. The Office Button • Located in the upper left-hand corner • Has Several Commands • New • Used for starting a new document • Can choose a template for the different types of documents • Open • Used to Open a Document • Or to load one into Word • Save • Used to store the document on the hard drive of the computer

  18. The Office Button, Cont. • Commands, Cont. • Save As • Allow you to save a document by a specified name or in a specified folder • Print • Sends documents to the printer • Prepare, Send, and Publish • Powerful Commands that offer various options • Not Covered in this course • Close • Another Way to Close your document

  19. Opening a Document • There are Two ways of Opening a Document • Using “Open” Under the Office Button • Clicking “Open” in the upper left-hand pane • You must know where the file is located and what the file is called.

  20. Opening a Document

  21. Viewing a Document • There are Four Ways to View a Document: • Dragging the Borders • Makes Screen Larger or Smaller • Using the Zoom Controls • Makes page bigger or smaller • Using the “Page Up”/ “Page Down” Keyboard buttons • Moves Page to the next “screen’s worth” of text • Using the “Next Page”/ “Previous Page” Buttons • Moves to the next page or the previous page

  22. Viewing a Document

  23. Moving Around in a Document

  24. Help Use the Help Button when you need assistance or advice Type in a keyword/words

  25. View these Slides Online: • http://slidesha.re/NmgZse Video Tutorial • http://www.youtube.com/watch?v=4Ha8_CrVCJ8 • http://www.youtube.com/watch?v=hzyWJqVqW_U • http://www.youtube.com/watch?v=f825r5pIbdI • http://www.youtube.com/watch?v=f825r5pIbdI

  26. PowerPoint

  27. Selecting, Adding & Deleting slides • To add a slide, click on the “New Slide” icon in Home tab. • To work on a slide, go to the slide column (left side of screen)-click on it. • To delete a slide- go to slide column- click on it- press “Backspace” button

  28. Home Tab- slide layouts • To shrink/enlarge text box borders- click on a “sizing handle” and drag. • You can click on the Layout tool (next to New Slide) to change to another type of slide layout. • Different layouts give room for pics, charts, tables.

  29. Shortcuts and Right-clicking • Ctrl-Z to undo changes, Ctrl-Y to redo changes. • To select text, highlight with mouse or press Ctrl-A to select all text in a text box • To change font, color, & size, text and then right–click on it to get mini pop-up toolbar & menu

  30. Home Tab- bullet Points • Automatic…click on Bullets icon in Home tab to turn off. • To start new bullet, press enter • To make a sub-point, press tab • To go back to a regular bullet pt, right-click and then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab). • Keep bullet pts. concise

  31. Saving and Printing • Check your text for errors by pressing F7. • To save, go to Office Button- Save As. • Good ideas- save as a 2003 compatible document • In pop-up window, give PPT show a simple file name • To print PPT, go to Office Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.

  32. Insert Tab- adding Clip Art • First make room for pics! • Click on the Layout tool (Home Tab) to change layout. • Or shrink/move the text box. • Click on Insert Tab/Clip Art. • Type a search word- click on your choice • Adjust image by dragging it or using the “sizing handles”

  33. Insert Tab- add Pictures from file • First make room! • If you want to add a pic saved on computer or digital camera, go to Insert Tab/Picture. • In pop-up window, find the pic on your computer. • Double-click on it to add it. • Adjust size as needed

  34. Design Tab- Themes • Choose a pre-made background- go to the Design Tab, choose a Theme. • Colors in the Theme can also be adjusted by clicking on the Colors tool. • You can also adjust the background color by clicking on Background style. • Affects all slides

  35. Slide Transitions • Affects the way slides appear on the screen- good finishing touch • Go to Animation Tab- Transition to This Slide group- click on a slide icon to preview it. • After choosing, click on “Apply to all slides” • Timed slide advance option on the far right under “Advance Slide.”

  36. Bullet Point Animations • The Animate command affects text in a PPT show (if you do not select an animation, all text will appear with slide). • Click on the text box- go to Animations Tab/ Animations group/Animate command (must be done for every slide). • Choose the animation style. “1st order paragraph” means bullet pts.

  37. Presenting • To start show, press F5 • To start from a certain slide, click on slide, go to Slide Show Tab, and choose “From Current Slide.” • To advance a slide, press Enter (keyboard) • or click mouse • To go back a slide, press Backspace (keyboard) • To end the show press Escape (keyboard) • Keep presentations simple- remember that PPT is just a tool, not the presentation.

  38. Adding YouTube • Go to the Office Button/ PowerPoint options. • Click “Show Developer tab in ribbon” checkbox. • Go to Developer tab/ Control Group/ More Controls…choose “Shockwave Flash Object.” • Draw a box on the screen, right-click on it, select “properties.” Copy the video URL. • In the pop-up menu, paste the Youtube URL in the box next to “Movie.” In the URL, delete “watch?” and replace the = sign after the capital “V” with a forward slash (/).

  39. Video Tutorial • http://www.youtube.com/watch?v=RZtjKiR0nYU • http://www.youtube.com/watch?v=RZtjKiR0nYU

  40. Excel Tutorial 1Getting Started with Excel

  41. Introducing Excel • Microsoft Office Excel 2007 (or Excel) is a computer program used to enter, analyze, and present quantitative data • A spreadsheet is a collection of text and numbers laid out in a rectangular grid. • Often used in business for budgeting, inventory management, and decision making http://www.youtube.com/watch?v=X3jB4wncJp4 New Perspectives on Microsoft Office 2007: Windows XP Edition

  42. Introducing Excel New Perspectives on Microsoft Office 2007: Windows XP Edition

  43. Exploring Excel

  44. Exploring Excel

  45. Navigating a Worksheet • Excel provides several ways to navigate a worksheet

  46. Entering Text, Numbers, and Dates in Cells • The formula bar displays the content of the active cell • Text data is a combination of letters, numbers, and some symbols • Number data is any numerical value that can be used in a mathematical calculation • Date and time data are commonly recognized formats for date and time values New Perspectives on Microsoft Office 2007: Windows XP Edition

  47. Inserting a Column or Row

  48. Deleting and Clearing a Row or Column • Clearing data from a worksheet removes the data but leaves the blank cells • Deleting data from the worksheet removes both the data and the cells New Perspectives on Microsoft Office 2007: Windows XP Edition

  49. Working with Cells and Cell Ranges • A group of cells is called a cell range or range • An adjacent range is a single rectangular block of cells • A nonadjacent range consists of two or more distinct adjacent ranges • A range reference indicates the location and size of a cell range New Perspectives on Microsoft Office 2007: Windows XP Edition

  50. Selecting Cell Ranges To select an adjacent range: • Click the cell in the upper-left corner of the adjacent range, drag the pointer to the cell in the lower-right corner of the adjacent range, and then release the mouse button or • Click the cell in the upper-left corner of the adjacent range, press the Shift key as you click the cell in the lower-right corner of the adjacent range, and then release the Shift key To select a nonadjacent range of cells: • Select a cell or an adjacent range, press the Ctrl key as you select each additional cell or adjacent range, and then release the Ctrl key To select all the cells in a worksheet: • Click the Select All button located at the intersection of the row and column headings (or press the Ctrl+A keys) New Perspectives on Microsoft Office 2007: Windows XP Edition