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Welcome to the Riverside Coach Quarterly Meeting. Introductions. Topic Review. Communication. Communication. Participation. Participation. Education. Education. Education. Education. Education. Education. System Highlights Demo. What is it?

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topic review
Topic Review

Communication

Communication

Participation

Participation

Education

Education

Education

education

Education

Education

Education

system highlights demo
System Highlights Demo
  • What is it?
    • A short, multimedia presentation which highlights some key C-IV System features
    • Will be available on the project website, www.c-iv.org, for public view
  • What will be covered?
    • Homepage
    • Tasks
    • Reminders
    • Scheduling customer appointments
implementation timeline
Implementation Timeline

2003

2004

July

April

Jan

April

October

July

October

Jan

Nov. 2003 –

March 2004

February 2004

*R1 May 24, 2004

March 2004 –

May 2004

May 2004 - July 2004

July 6, 2004

July 2004

slide7

Release 1 Pilot Overview

What is Pilot?

A ‘dress rehearsal’ of the C-IV Release 1 Implementation

An execution of all aspects of the Release 1 C-IV System in a controlled, monitored environment and small office setting.

What is its Purpose?

To confirm that all aspects of the Release 1 C-IV System are fully operational prior to Consortium-wide implementation

To test the following:

Technical Infrastructure

Training Materials and Delivery

Conversion Processes

Change Management

User Procedures

Maintenance and Operations

Post Implementation Support Structure

When is Pilot?

Release 1 Pilot starts July 14, 2003 and ends August 8, 2003.

Education

slide8

Imaging Update

An Imaging Workgroup has been formed to determine the county’s approach to this process

The Imaging Workgroup participants are:

Pat Reynolds – Scott Hawkins

Rhanda Ridlon – Dave Semple

Tena Wallner – Katherine Chavez

Lauren Nackman – JJ Garcia

Scott Cleland – Kathie Marin

Jan Iverson – Susan Morgan Love

The types of questions being considered include:

Who will perform the scanning?

Where will the scanners be located?

What process will a worker follow to have their

documents scanned?

Education

slide9

Training Update:

Learning Management System

What is the Learning Management System (LMS)?

The LMS is a computer application that will schedule and enroll students in C-IV System Training across the counties.

The LMS will enable students to:

View their itinerary (Class Schedule)

View course logistics information

Launch WBTs during courses

Complete course and instructor evaluations

Access course score information

View their C-IV training certificate on completion of all C-IV training

View a course catalog of C-IV System courses

Education

slide10

Learning Management System

1 month prior to training, the LMS will send students and their supervisor an e-mail with an itinerary and logistical information for the courses they are scheduled to attend.

For Preparing for Your C-IV Journey (11/03-07/04), you will receive an email indicating your scheduled workshop session.

The Coach’s Role:

Explain to your team that they will receive emails informing them of their training sessions and times.

Follow up with your team to make sure they understand when their training will occur.

The LMS will also be used by training coordinators, instructors and supervisors.

Supervisors will use the LMS to:

View supervised staff’s class schedule

Verify that supervised staff have passed the courses

Education

slide11

Web Based Training (WBT)

  • Completed on a computer
  • Accessed from the Learning Management System (LMS)
  • Simulates the C-IV System and provides opportunity to practice
  • Instructors will be available to answer questions
  • Can be accessed after training
  • Tracks student progress and completion

Education

communication

Communication

Communication

slide15

R1 Model Office Feedback

  • What is Model Office?
    • A simulated, office environment designed for County staff to test and become familiar with new C-IV processes
  • R1 Model Office
    • Held at the C-IV Project Site during the first quarter of 2003
    • Covered Office Administration and the Resource Databank
  • Feedback

“The system itself is very user friendly and attractively designed...the layout was clean, visually appealing, easy to read, and the prompts were helpful…”

- Julie Surani, Coach

“Easy to use”

“Hands-on experience”

“The instructors (Jim and Ron) were excellent! They provided the group with support and they were patient.”

Education

Communication

“It was fun!”

slide16

R2 Model Office

  • When?
    • For approximately three months, from the last week of August through the third week of November
    • Each session will be one week long
  • Where?
  • Model Office will be held at the Hardt Office in San Bernardino
  • What Will Be Covered?
    • Fiscal
    • Special Units (Hearings, Investigations, Quality Review, IEVS)
    • Eligibility (CalWORKs, Medi-Cal, Foster Care)
    • Employment Services

Communication

cdg workgroup meetings
CDG Workgroup Meetings
  • Managers, supervisors, and staff from various programs continue working with the Change Management Team to validate future C-IV processes, as described by the CDGs.
  • CDGs are updated based on feedback received from the workgroups.
  • Riverside is holding CDG Workgroup Meetings for the following areas:
  • Quality Review
  • Fiscal
  • Utilities
  • Hearings
  • Inspections
  • Medi-Cal
  • CalWORKs/Food Stamps
  • Foster Care
  • Child Care

Communication

participation

Participation

Participation

change readiness survey pilot
Change Readiness Survey Pilot
  • Survey Purpose
    • To measure the readiness of staff to attend C-IV System training
    • Understand if staff canbenefit from additional communications to prepare for C-IV System training.
  • Distribution

Coaches will distribute and collect paper based surveys to the users they support

  • Timing

Surveys will be completed and returned in March 2004. The month after Change Discussion Guides are delivered and the month before R1 System Training begins.

  • Purpose of piloting the Survey today

Collect your feedback

    • Do the questions make sense?
    • Is there something else we should ask to measure user readiness?
    • Please complete the survey based on your readiness today.
the internet intranet survey
The Internet/Intranet Survey
  • Survey Purpose

To identify all staff who should take the basic Internet/Intranet Navigational Skills training, we need to collect surveys from all Students.

  • Logistics

Coaches will collect the missing surveys and return them to their Change Coordinator, Tena Wallner.

instructions
Instructions
  • Locate your name on the Survey Follow-Up list.
  • Count the number of team members you have on the list, take that number of surveys with you today.
  • Distribute surveys to all your team members who are on the list.
  • Mark the ‘Survey Completed’ box when your team members have completed the surveys.
  • Return the surveys and the completed Survey Follow-Up list to Tena Wallner.
    • If using Green routing slip, check Program Technology.
    • If using inter-county mail, at Mail stop 3720.
  • All surveys must be returned by June 13, 2003.

Thank you!

homework
Homework
  • Distribute and collect Internet/Intranet survey
  • Continue to answer questions about C-IV
  • Watch for changes to the Website
questions participation education communication

Questions?Participation, Education, Communication

Thank you for attending. Please complete the evaluation before leaving. We will see you in September.