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Operating Procedures for Human Embryonic Stem Cell Research at Stanford University Presented by Sara Bible Senior Associate Dean for Finance and Administration Office of Vice Provost and Dean of Research Kathleen Thompson Co-Director Research Management Group Stan Dunn

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slide1

Operating Procedures for Human Embryonic Stem Cell Research at Stanford University

Presented by

Sara Bible

Senior Associate Dean for Finance and Administration

Office of Vice Provost and Dean of Research

Kathleen Thompson

Co-Director

Research Management Group

Stan Dunn

Property Service Representative- School of Medicine

Stanford Property

Tim Gadus

Space and Assets Manager

SoM

Prepared by Office of Facilities Planning & Management

slide2

Operating Procedures for Human Embryonic Stem Cell Research

Agenda

Introduction

Space

Equipment

Supplies

Salaries

Other Funding Agencies

Security

Questions & Answers

slide3

Operating Procedures for Human Embryonic Stem Cell Research

Introduction > Tim Gadus

Sara Bible “Why are we having this meeting?”

- Registered and Non-Registered Stem Cell Lines

- CIRM Funds awarded

- 19 Stanford faculty

- Dozens of staff

- 18 + Buildings

- Potentially 1,000s of Assets

slide4

Operating Procedures for Human Embryonic Stem Cell Research

Space > Kathleen, Sara and Tim

- Tracking Form > include all rooms for HESC use

- Buildings available

- Exclusions

RAFI > BL3 Facility

Falk > CV085, CV087, CV089, CV091, CV093A, CV095, CV095A

Grant-1 > AIDS Research Lab

Boswell Fish Facility - under construction

- iSpace coding

Room attributes > pick list for HESC values

Room Comments

Research Explanation

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Operating Procedures for Human Embryonic Stem Cell Research

Space - iSpace coding

Stem Cell type added here

Thanks to Maps & Records for adding these already

slide9

Operating Procedures for Human Embryonic Stem Cell Research

Equipment > Tim and Stan

- Property tagging

*Property will scan bar codes and

determine the red/greeen tagging

- PI/Lab responsibility

* new equipment

* non-capital

In any room where non-registered hESC research is performed, all new and existing equipment regardless of funding source, must be reviewed for ownership, and tagged appropriately. It will be tagged as either APPROVED for use on non-registered hESC or DO NOT USE on non-registered hESC.

SAMPLE TAGS

DO NOT USE

ONNON-REGISTERED

hESC

NO

NR hESC

Equipment owned by the

FederalGovernment

APPROVED

FOR USE ON

NON-REGISTERED

hESC

OK

NR hESC

Equipment owned by Stanford

slide10

Operating Procedures for Human Embryonic Stem Cell Research

Supplies > Tim, Kathleen and Sara

- all lab supplies

- separate or mixed?

- written methodology

Expendablematerials and supplies for non-registered hESC research must be purchased with non-federal funds (CIRM, gift, department or university research funds).

If you purchase expendable materials and supplies that benefit multiple projects, use a reasonable allocation methodology to accurately assign costs to the benefiting projects. When making such purchases to support non-registered hESC research, make certain costs are not allocated to federal projects. To avoid risk of charging supplies for non-registered hESC research to federal projects, you may choose to purchase supplies for non-registered hESC research separate from all other research where practical.

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Operating Procedures for Human Embryonic Stem Cell Research

Salaries > Kathleen and Sara

- Faculty

- Post Doctoral Fellows

- Graduate Students

- Staff

Use Stanford’s established policies for:

- tracking, allocating and confirming effort on sponsored projects for all personnel to ensure that effort devoted to non-registered hESC research is not paid with federal funds,

- monthly review and quarterly certification of expenditure statements, by the Principal Investigator,

- proper allocation of salaries and benefits when an individual is working with multiple sources of support.

Follow the Special Operating Procedures for gaining approval in advance for additional work involving hESC research for postdoctoral fellows and students funded 100% by federal sources.

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Operating Procedures for Human Embryonic Stem Cell Research

Other Funding Agencies > Kathleen and Sara

- Private Foundations

- examples - American Heart Association > No Stem Cell work on

registered or non-registered

slide13

Medical Emergencies

Work Injury

Any Chemical Spill

Fire or Explosion

Security Emergency

Radioactive Spill

Unusual Odor

96 Emergency Phone Towers on campus

Operating Procedures for Human Embryonic Stem Cell Research

Security > Tim

- SoM Emergency Procedures

- know where the Blue Phones are

- consider locking lab doors at night if working alone

- do NOT block building doors open when they are locked

- minimal Stanford Who information on public site

http://med.stanford.edu/somsafety/inemerg.html

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Operating Procedures for Human Embryonic Stem Cell Research

Resources and Contacts

Stanford HESC Information web page http://ora.stanford.edu/hesc/

Stanford HESC Policy http://www.stanford.edu/dept/DoR/rph/10-7.html

Stanford HESC Tutorial http://ora.stanford.edu/hesc/tutorial.asp

All faculty, staff, postdoctoral scholars, and students, as well as visiting scholars and researchers, are required to complete hESC training before they begin work on any project involving human embryonic stem cells.ハ We will track completion of this training through the Stanford Training and Registration System (STARS)

  • SoM RMG
  • Kathleen Thompson Co-Director
  • klt@stanford.edu 650-725-0661
  • Stanford Vice Provost and Dean of Research and Graduate Policy
  • Sara Bible Senior Associate Dean for Finance and Administration
  • sbible@stanford.edu 650-723-9050
  • Stanford Property
  • Stan Dunn Property Service Representative SoM
  • standunn@stanford.edu (650) 725-0081
  • SoM Office of Facilities Planning & Management
  • Tim Gadus Space and Assets Manager
  • timgadus@stanford.edu 650-498-4426