The Director’s Review Results

1. The Director’s Review Results Thanks to all who worked so hard. We put on an a very impressive show last week. The PD-2/3 Review is only 5.5 weeks away. We need to make a few adjustments to our presentations and prepare a few additional documents that BNL is asking for. L2 Meeting

2. Conclusions from the Director’s Review • We obtained our #1 goal which was to proceed to the PD-2/3 review • The talks were very solid. There were some issues associated with how we answered the questions. • Minimal changes to the talks for the PD-2/3 review • We need to describe Scope, Risk, and Contingency early in the talks. It was a point of long discussion in the PM breakout session, and close out report. • In some cases the charge didn’t allow for clean answers to the charge questions, especially as it pertained to 2.X. • We need to scrutinize the charge to the PD-2/3 review closely • We need to tell the committee what satisfies the PD-2/3 requirements at the next review. • It took so much effort to generate the documentation for the Director’s Review, we need to make only incremental changes for the PD-2/3 review. L2 Meeting

3. sPHENIX Project Calendar • Practice w/ Berndt for Ed, Glenn and Cathy’s talk May 6 • PD-2/3 Review Practice May 15-16 • PD-2/3 Review (MIE only) May 28 (1:00 pm)-May 30 L2 Meeting

4. Director’s Review Organization • Features of the agenda: • MIE, I&F and silicon upgrades covered by the review • Day-1 is all plenary talks • Day-2, Four breakout sessions • MIE • Infrastructure and Facility • Project Management • Silicon Detectors • One common drill down session in the Project Management breakout sessions. • At the Director’s review we presented 60 talks with, > 60 supporting documents posted. L2 Meeting

5. Feedback from Director’s Review L2 Meeting

6. Feedback from Director’s Review -continued L2 Meeting

7. Director’s Review MIE Breakout L2 Meeting

8. Director’s Review MIE Breakout L2 Meeting

9. Director’s Review-continued Timeline for posted talks L2 Meeting

10. Draft PD-2/3 Agenda L2 Meeting

11. List of BNL PD-2 Requirements • Project Decision 2 - The Preliminary Design and Project Baseline will be finalized and approved as part of PD-2 (Project Decision 2). A successful PD-2 Review will include the following: • Conduct Preliminary/Technical Design Review • Complete Preliminary/Technical Design Report • Update and approve Project Management Plan (PMP) • Develop a Performance Baseline including Resource loaded schedule • Hazard Analysis Plan • NEPA Determination • Integrated Safety Management Plan • Quality Assurance Program • Propose Funding changes with funding profile • Continue Monthly Reporting include Cost Performance Report • Implement tailored EVMS and change control • Review Project Risk Registry and assess Contingency • Initiate Annual Status Reviews and monthly reporting L2 Meeting

12. List of BNL PD-3 Requirements • Project Decision 3 (PD-3) includes Approval of the Project Final Design requirements and specifications and Authorization to start Procurement and Construction/Execution/Production. A successful PD-3 Review will include the following: • Conduct Design Review of the final design requirements and specifications • Define and document Design Maturity for each subsystem • Document the Final Design requirements in a TDR or FDR • Update Project Management Plan (PMP) • Preliminary Transition to Operations Plan • Hazard Analysis Report • Quality Assurance Program • Integrated Safety Management Plan • Continue Monthly Reporting include Cost Performance Report • Implement tailored EVMS and change control • Monitor Project Risks and Contingency • Continue Annual Status Reviews L2 Meeting

13. How Do We Satisfy the PD-3 Requirements to: • Conduct Design Review of the final design requirements and specifications • Define and document Design Maturity for each subsystem “Project Scope:  Do the proposed technical design and associated implementation approach satisfy the performance requirements?  Are the technical designs sound and sufficiently mature to support PD 2/3?”  L2 Meeting

14. A Final Design Requirements & Specification Review We will hold one for each subsystem (WBS 1.2-1.7) over the next 4 weeks. Each will address the following issues: • Are there any more technical down-selects • Is only Advanced R&D is left. • All safety related issues have been identified and are addressed and resolved. • Are all ICD’s for this subsystem been completed and are they under revision control?  Have they been approved by the Office of System’s Integration? • The 3d Model is finalized and under revision control (detail drawings are in progress) • Have all vendors been identified for major items. • Is this subsystem’s BOE and RLS ready for PD2/3? • Does the electronics have Advanced Schematics & have all major components have been identified. • Can the relevant KPP’s and UPP’s be met by the L2 subsystem as presented? We’ll use these reviews to write a engineering review report and create a design maturity score. Internal reviews 2-3 hours each. L2 Meeting

15. Required for PD-2/3 Review • Completed TDR, PMP, RR and RMP • PDRs done • A Final Design Requirements and Specifications review • A Preliminary Transition to Operations Plan • Short QA Plan for a WBS L2’s (each signed by C. Gortakowski) • BNL has also asked for a document that flows down the sPHENIX physics requirements to the detector performance and specs. We need to provide the PD-2/3 committee with these documents. L2 Meeting