ExCEL Information 2013-2014. August Institute . excel information. 1) BASIC INFORMATION Basic Grant Information 2) ATTENDANCE & EMS Attendance Early Release EMS 3) PROGRAM Academic Partnership & Academic Liaison Role Lesson Plan Template Restorative Practices
1) BASIC INFORMATION
2) ATTENDANCE & EMS
5) FINANCIAL INFORMATION
6) OTHER IMPORTANT INFO
7) MANDATORY WORKSHOPS
8) SFUSD SNACK REPORTING
ExCEL After School Programs are funded by BASE grants:
ASES for Elementary, Middle and K-8
21st Century for Elementary, Middle and K-8
ASSETS grants for High Schools
The grant requires set number of days and hours that a program must be open each week
Elementary and Middle Schools:
Attendance is based on sign-in sheets
1.) Elementary grant award of $130,000/ 180 days/ $7.50 = 96 students daily
2.) High School grant award of $150,000/180 days/$10= 83 students daily
NOTE: Targets are calculated based upon the total grant award, not the site budget allocation or contract amount.
PLEASE REVIEW ATTENDANCE GUIDANCE DOCUMENTS
ON THE ExCEL WEBSITE
For Early Release Codes, the protocol is:
PLEASE REVIEW ATTENDANCE GUIDANCE DOCUMENTS ON THE ExCEL WEBSITE
EMS is ExCEL’s on-line attendance tracking and grant management system developed by Cityspan.
It is similar to the CMS system utilized by DCYF.
The Academic Partnership Framework that ExCEL is promoting consists of:
For all ExCEL After School Program sites to develop solid academic program components that support student skill building and contribute to academic achievement.
An Academic Liaison position will be utilized (formerly called Lead Teacher) to provide leadership, guidance, and support to academic after school offerings, not direct instruction.
The Academic Liaison (AL) will be selected by the school site principal. The scanned Academic Liaison Designation Form is due via email to the ExCEL Office on 9/13/13 and an orientation meeting for Academic Liaisons will be held on 9/19/13.
Key Points for Planning *ExCEL Lesson Plans*
When should I use the template?
WHAT IS HAPPENING THIS YEAR
ExCEL Site Coordinator or designee must attend one of the RP workshops scheduled 8/7and 8/8of the August Institute. Program Directors are welcome as well.
You are assigned to a cohort by CBO.
You are committed to attend 4 RP trainings this year. The dates are pre set so you can add them to your calendar. (ExCEL will provide food, but we are looking for hosts sites to have the meetings)
You are expected to implement RP into your programs. DC’s will check and assist with your progress.
Karen Polk is also available to assist throughout the year upon request.
ALL 21st Century ExCEL programs (including ASSETS programs) must, at a minimum, use family needs assessment information to
1) Develop flyers or referral lists of available family literacy/adult education services in the community
2) Coordinate with local service providers to offer family literacy services for ExCEL families.
Family Literacy services may include:
NOTE: ExCEL program sites with Family Liaisons will have the opportunity to partner with SFUSD family engagement and parent liaison staff at their school site to coordinate access to services for families. ExCEL Central Office is funding extended hours to Family Liaison staff for this purpose.
An AA degree or higher
Official transcripts reflecting 48 college units and a high school diploma/equivalent
Completion of CBEST and a high school diploma/equivalent
By the start of each school year, each program site is required to have at least one program staff certified as a Food Handler by the SF Department of Public Health. Any program staff who works with food must complete the on-line Food Handlers course. Related training/certification costs are allowable expenses using ExCEL funds.
For school year 2013-2014, this requirement must be in place by January 1, 2014.
Please refer to the ExCEL website for more information.
It is absolutely necessary to invoice on a monthly basis and meet end of year invoice deadlines.
ExCEL Cover page - Mandatory
Summary page – ExCEL or CBO version
How do you HIRE and PAY SFUSD Staff, Administrators, Teachers, Counselors, etc.?
Paraprofessionals, Student Advisors,
Also NO photos from phones!
Please email your District Coordinator if you have a question or need assistance understanding information from our website.
All High School Site Coordinators must attend. Today 3:30-4:30 PM
All Family Literacy grantee sites must attend. Today 3:30-4:00 PM
All Beacon Center Directors must attend: Today 3:30 – 4:30 PM
8/7 and 8/8
All Site Coordinators must attend. Please select 1 of the 4 available sessions to attend.
(At a cost of 80 cents per snack)
Step 1. Click on the snack tab
Step 2. Click on the week you want to report snacks.
Step 3. Report Snack Numbers and Click Save
Amount on hand:Any snacks left over from the previous day/week.
Number of snacks distributed to participants. Each student must be served TWO COMPONENTS.
The amount delivered for that day. Sites should receive equal amounts of both items.
Amount Left Over:
Numbers of snacks that were not distributed
Please send an email firstname.lastname@example.org if there is a difference.