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Strategic Plans for Mag Lab’s National Profile. Brian P. Fairhurst Associate Director, NHMFL. External Advisory Committee Meeting August 11-12,2010. Perspective. CEO/COO Visibility of NHMFL at NSF Status of Strategic Plans for NHMFL What keeps me up at night..

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strategic plans for mag lab s national profile

Strategic Plans for Mag Lab’s National Profile

Brian P. Fairhurst

Associate Director, NHMFL

External Advisory Committee Meeting August 11-12,2010

perspective
Perspective
  • CEO/COO
  • Visibility of NHMFL at NSF
  • Status of Strategic Plans for NHMFL
  • What keeps me up at night..
  • What gets me up and going in the morning…

External Advisory Committee Meeting August 11-12,2010

simplified mag lab org chart
Simplified Mag Lab Org Chart
  • CEO:
  • Strategic Issues & External Relations
  • Focus on longer time horizons

Director’s Office

VP Research

Director

(CEO)

  • COO:
  • Running internal operations
  • Current year priorities
  • Performance Management
  • Integrated Operations of all units

Associate

Director

(COO)

Stacks of paper on the desk!

Staff

  • 21T ICR Magnet site visit
  • Confirmation of NSF Programmatic T&C’s re: access to NHMFL by Users
  • User Statistics – non-publishable activities
  • Major changes in direction - ARRA funds.. upgrade infrastructure - a decision that was endorsed by the User Committee
  • July 15, 2010 – FSU President Barron visit to Magnet Lab – choreography/storyboard

Operations

lbnl operations organization
LBNL Operations Organization
  • All- Hands Meetings Topics
  • Stimulus Funding
  • Construction Projects
  • Ops Climate Survey Response
  • Managers’ Upward Review Results
  • EH&S
  • Q&A
nhmfl national profile
NHMFL National Profile
  • NSF Business Systems Review (BSR) - Final Report: September 2009

There are increased expectations from NSF with a focus on “administrative” functional areas

    • Not knowing rules, regulations and consequences presents unacceptable risk

Several “Best Practices” were identified at the NHMFL

    • Other recommended actions are in process or have been completed
  • NSF Large Facilities Workshop:April 2009 and May 2010

Invited Plenary Talks concerning NHMFL Operations Management

Favorable comments from other NSF Large Facilities and NSF

    • Encouraged to apply for Rotator Assignment in NSF Large Facilities Office
    • NSF Division of Ocean Sciences OOI Operations and Maintenance Review Panel; August 2010
  • Performance Goals and Measurements - METRICS

External Advisory Committee Meeting August 11-12,2010

positive feedback
Positive Feedback

From: Tessema, Guebre X. [mailto:gtessema@nsf.gov]

Sent: Thursday, April 16, 2009 3:11 PMTo: Brian FairhurstCc: gsb@magnet.fsu.eduSubject: RE: My Talk - 2009 NSF Large Facility Workshop

Brian,

I listened to your talk this morning, it was being broadcast here at NSF.

It was great and everyone was impressed by you. You sure earned some points for the lab too. The lab's impact on the NSF mid-scale program has never been articulated in such a positive way. 

Some also asked ……………………. speak at the MagLab site visits. Not only that you are an effective communicator, but it also would give a different perspective of the labs management.

Tess

External Advisory Committee Meeting August 11-12,2010

slide7

National High Magnetic Field Laboratory

External Advisory Committee Meeting August 11-12,2010

slide8

National High Magnetic Field Laboratory

NHMFL SharePoint Portal

NSF BSR Recommendations

Develop a written NHMFL Strategic Plan and routine to ensure that the long-term goals are outlined and systems are developed to measure and improve overall performance, and in particular to address the administrative business systems.  There should be information in this document, or something like an annual work plan, to more clearly show the link between the Mag Lab's broader long-term programmatic goals and the administrative and programmatic activities carried out in the short-term like the day-to-day operations

External Advisory Committee Meeting August 11-12,2010

slide9

National High Magnetic Field Laboratory

Strategic Plans

External Advisory Committee Meeting August 11-12,2010

slide11

National High Magnetic Field Laboratory

NHMFL SharePoint Portal

NSF BSR Recommendations

Develop a written NHMFL Strategic Plan and routine to ensure that the long-term goals are outlined and systems are developed to measure and improve overall performance, and in particular to address the administrative business systems.  There should be information in this document, or something like an annual work plan, to more clearly show the link between the Mag Lab's broader long-term programmatic goals and the administrative and programmatic activities carried out in the short-term like the day-to-day operations

Ensure that the roles and responsibilities for NHMFL staff are documented and in a more formal approach than the website briefs are currently being used.  This effort should be first applied to those holding key senior positions (e.g., Director, Associate Lab Director, Department Heads etc.).  In particular, information outlining the administrative business management of the facility support should be incorporated into the resulting documents/descriptions, in addition to the descriptions of the technical/scientific responsibilities.  The PD for the Associate Lab Director is a straw man and should be considered as a model for other PDs that are developed

External Advisory Committee Meeting August 11-12,2010

nhmfl operating guidelines
NHMFL Operating Guidelines

National High Magnetic Field Laboratory Florida State University

University of Florida Los Alamos National Laboratory

July 20, 1995 Operating Guidelines

  • The National High Magnetic Field Laboratory (NHMFL) is funded by the National Science Foundation (NSF) and the State of Florida as a laboratory to provide high magnetic field facilities and services for research conducted by users from several scientific disciplines and to develop facilities necessary to remain in the forefront of high magnetic field research and technology. The Laboratory must include a stimulating in-house research environment involving several disciplines including physics, chemistry, materials science, engineering, biology and others that utilize the facilities and advance the mission of the laboratory.
  • It is the SUS's position that all E&G funds appropriated for NHMFL be used for the benefit of the Laboratory.
  • Faculty research support .. Funding in all cases will be provided only for projects that are specifically directed to the enhancement of the NHMFL and its research and technology programs. Faculty positions at FSU and UF were designated in support of magnet technology and related science areas.

External Advisory Committee Meeting August 11-12,2010

performance goals for all nhmfl faculty
Performance Goals for all NHMFL faculty
  • Science
    • Service to Users – Supporting users of the NHMFL facilities is the primary metric by which the NHMFL is evaluated. The primary and most important service to users is the direct support of users during their magnet runs. In addition, service to users can also include demonstrable success in attracting new users, developing new instrumentation and/or new infrastructure that results in scientific benefit to the NHMFL user program. In particular, personal research publications, invited and contributed talks, and research funding fall under the “Research” goal and are notconsidered as criteria for success in this “Service to Users” goal.
    • Research program – Developing and sustaining a personal research program of international stature enhances both the individual scientific reputation of the NHMFL faculty and the collective scientific reputation of the NHMFL. Networking through invited or contributed talks at conferences is a primary method of attracting new users to the NHMFL. Collaborative research, research in which the NHMFL faculty member plays an active role as full scientific collaborator, is a valuable method for migrating externally developed state-of-the-art techniques to the NHMFL user programs. Research publications, invited and contributed talks, and research funding from the User Collaboration Grant (UCG) Program and/or external sources provide clear evidence of success in research.

Increase the use of metrics

External Advisory Committee Meeting August 11-12,2010

lbnl operations organization1
LBNL Operations Organization

Workload/Staffing needs in Management and Administration

due diligence
Due Diligence
  • Olivia Pope, Assistant VP Research, FSU - 850/644-8664 (opope@fsu.edu)
  • Ross Ellington, Associate VP Research, FSU - 850/645-6900 (wellington@fsu.edu)
  • Betty Southard, Legal Counsel, Office of Research, FSU - 850/644-8632 (esouthar@fsu.edu)
  • Pete Derham, Director, Sponsored Research Accounting Services, FSU - 850/644-8672 (pderham@fsu.edu)
  • Greg Thompson, Director, Sponsored Research Services, FSU - 850/644-8643 (gthompso@fsu.edu)
  • Mary Wilkes, Director, Employee Assistance Program, FSU - 850/644.2288 (mawilkes@fsu.edu)
  • Steve Evans, Interim President, FSU Foundation - 850/644-0747 (sevans@foundation.fsu.edu)
  • Guebre Tessema, Program Director, DMR, NSF – 703/292-4935 (gtessema@nsf.gov)
  • Jean-Rene Roy, Large Facilities Office, NSF – 703/292-4568 (jroy@nsf.gov)
  • Florence Rabanal, Business Systems Review, NSF – 703/292-8808 (frabanal@nsf.gov)
  • Brett Fulford, Managing Partner, GSL International – 615/469-7600 (bfulford@gslinternational.com)

Building Trust and Credibility……and Organizational Excellence

what keeps me up at night
What keeps me up at night

..and gets me up and going in the morning

  • State Budgetary Constraints– we will be doing well if we can hold our own, and there are many threats by which we could be harmed
  • The path forward should confirm our prudent use of limited resources and attract other resources to enable NHMFL success
    • Are we properly focusing NHMFL’s mission to the NSF?
  • This path should include a coherent plan, strategy and metrics that crosses strategic planning, fund-raising and transparency
      • Provoke questions and organizational introspection
      • Tie employee performance to organizational performance
  • NHMFL position as Best In The World for this type of facility!
  • Positive feedback from stakeholders with whom I interact