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Department of Health and Social Services Division of Management Services. Joint Finance Committee Hearing Fiscal Year 2013 Gary H. Heckert Division Director Tuesday, February 21, 2012. Overview. High-quality leadership/technical expertise Efficient and cost-effective management

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department of health and social services division of management services

Department of Health and Social ServicesDivision of Management Services

Joint Finance Committee Hearing

Fiscal Year 2013

Gary H. Heckert

Division Director

Tuesday, February 21, 2012

overview
Overview
  • High-quality leadership/technical expertise
  • Efficient and cost-effective management
  • “DMS – Lifeline to the Frontline”
challenges
Challenges
  • More clients to be served with less resources
  • Must deliver a smaller, efficient government
  • Optimize resources to meet the needs of our clients
dms units
DMS Units

Manage the Financial Enterprise

Budget & Program Analysis/Revenue Mgt.

Fiscal Management

Contract Management and Procurement

Audit & Recovery Mgt. Services (ARM$)

dms units5
DMS Units

Human Resources

Labor Relations

dms units6
DMS Units

Information Resources Management (IRM)

dms units7
DMS Units

Quality Assurance

Planning Coordination and Quality Control

Audit & Recovery Mgt. Services (ARM$)

dms units8
DMS Units

Facility Operations

accomplishments
Accomplishments

Improved and enhanced the Department’s Cost Allocation Plan

Established a two (2) hour response time to address bid questions/inquiries

Implemented usage of teleconferences for pre-bid process for vendors

accomplishments10
Accomplishments

Piloted the web-based Employee Orientation program for OMB-HRM

Streamlined the hiring process

accomplishments11
Accomplishments

ASSIST – upgrade and enhance client application for services

Offender Re-Entry web application internet accessible for users

Automated OCME’s DNA and Arson – migrated to a new system

Women, Infants and Children (WIC) signature pads were upgraded and installed statewide

Implemented the Elections eSignature project

accomplishments12
Accomplishments

Received 98% positive response from families served from the Birth to Three Early Childhood programs

ARMS automated computer system – will save up to 3,600 manual hours in FY 12

accomplishments13
Accomplishments

Implemented Executive Order 18

Installed security cameras and completed roof repairs/replacements at DPC

Identified and obligated funds for the Asset Preservation program