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UC San Diego continues on the path toward administrative excellence and efficiency. UC P ayroll , A cademic P ersonnel , T imekeeping & H uman Resources (UCPATH) 02 May 2012. Overview. Project Team Introduction Project Background & Goals Project Approach.
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UCPayroll,Academic Personnel, Timekeeping & Human Resources
02 May 2012
Wrap Up/Open Discussion
Anthony Lo, UC Project Director
Doug Johnson, Oracle Project Director
IT, communication, change management and other support staff
APDs – Cindy Doherty, Cynthia Leathers, Pat Price, Pamela Peterson
CHROs – Tom Leet, Jeannine Raymond, Mark Speare, Marilyn Voce
Controllers – Mike Allred, Allison Baird-James, Don Larson, Delphine Regalia, Peter Woon
Sue Abeles (Payroll), Lubbe Levin (HR), Nancy Tanaka (APO), Paul Weiss (IT)
Change Control Board
UCOP Project Management Office
Functions and Capabilities
Enabled through standardization and simplification
Time and Attendance
Financial Systems Integration
Shared Service Center
Major change requires extraordinary commitment, patience and some hard decisions.
Changes to the project plan or system will be made sparingly and collaboratively with careful consideration of tradeoffs.
This project will need to maintain significant momentum, resolving issues efficiently and effectively. While broad input will be needed and sought, committee consensus with extended deliberations will not always be possible.
Oracle will play a critical role during implementation and in ongoing operation of the hosted technology platform. Both Oracle and UC will need to be diligent about their respective accountabilities, including service quality and issue management.Background & Goals
Phase 1: Human Resources and Payroll; UCPath Center
Phase 2: Time and Attendance
Wave 1 locations will be the first locations to implement Phase 1 and Phase 2.
Phase 3: Integrated Portal; additional HR functionality
Phase 1: Implement HR, Payroll and GL integration solutions, replacing PPS ”must-have” functionality, improving core HR and payroll processing capability and supporting HR analytics and decision support.
Phase 2: Implement systemwide time and attendance capability, significantly reducing business process redundancies, shadow systems and paper processing.
Phase 3: Achieve end-to-end integration with expanded HR functionality, a UC-wide protal to facilitate access to all systems.
PPS is highly customized with a broad spectrum of functionality that is not typically integrated in one system. Replacing PPS with a modern system means disentangling the parts.
PPS today is a single system that performs many different functions. When replaced, there will be separate modules for HR, Timekeeping, Benefits and Payroll as part of PeopleSoft. There will also be integration between Payroll and campus financial systems.
Tier 1 Interfaces:
Tier 2 Interfaces:
Tier 3 Interfaces:
Any system, application, process or business dependency that relies on directly using or connecting with UCOP PPS data or functionality.
Any system, application, process or business dependency that relies on directly using or connecting with ACT systems level data or functionality.
Any system, application, process or business dependency that relies on directly using or connecting with the ACT Data Warehouse or any campus department shadow system.
Our objective is to provide a Data Warehouse with Payroll/HR data that closely resembles what is available today and to make the information accessible in a similar way as in the current state. However there will likely be some data changes based on business process re-engineering, which will in turn change the type of data captured and propagated.
Tier 4 Office of the President
Tier 1 System wideService Center
Tier 3 Escalation to campus
Tier 2 Escalation in SSCSpecialized Knowledgewithin Shared Services
Office of the
System wideShared Services
Campus HR, Payroll,and APO
Where is the location of the Systemwide SSC?
The location has not yet been determined. A decision will be made by EVP of Business Operations Nathan Brostrom and CFO Peter Taylor in May 2012.
How many employees will be in the SSC?
Once all locations have transitioned to UCPath and systemwide Shared Service Center in 2014, there will probably be between 500-600 employees.
What functions will be included?
Payroll, Benefits Administration, Leave Management and Human Resource Workforce Administration
What will NOT be included?
Employee and Labor Relations, Talent and Performance Management, Recruitment and Staffing activities, and Learning services
There will be two parts of the systemwide shared service center. The first is a Contact/Call Center. The second is an operations center .
How will the SSC be structured?
Overview, case studies, project team, news & updates, Q&A
Implementation team information, general project information and project updates