1 / 23

Capita FHE Conference 2012 Parent Portal

Capita FHE Conference 2012 Parent Portal. Agenda. Introductions St David’s : Background St David’s : Why a Parent Portal Reporting Strategy Initial Specification Key Priorities Implementation Areas for Development UNIT-e Parent Portal Demonstration of work recently completed (4.21)

colette-rose
Download Presentation

Capita FHE Conference 2012 Parent Portal

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Capita FHE Conference 2012Parent Portal

  2. Agenda • Introductions • St David’s : Background • St David’s : Why a Parent Portal • Reporting Strategy • Initial Specification • Key Priorities • Implementation • Areas for Development • UNIT-e Parent Portal • Demonstration of work recently completed (4.21) • Other possible areas of development • Questions and Answers

  3. St. David’s College – Background

  4. Background • Only Catholic Sixth Form College in Wales • Recent inspection rated our ILP as “Sector Leading” • 1500 students • Other college supporting Cardiff 25000 students • Brand Values: Ethos & Pastoral Care

  5. Why develop a Parent Portal? • Parent Portal – A pastoral demand • Existing Reporting Strategy • 1 Statistical report per year • 1 Written report per year • Parents evenings to coincide with reports home • At-risk evening. • Proposed Strategy • Continuous Reporting & Assessment • Avoids peak reporting periods • Informs personal tutors of student failure early • Pro-active parental involvement

  6. Changing our Reporting Strategy • Grade Book (Developed in house)

  7. Changing our Reporting Strategy • Grade Book (Developed in house)

  8. The initial specification Hi Mark I was thinking: 1) Student timetable. 2) Attendance data 3) SLDD Info, Basic skills & learning style data. 4) Qualifications on entry & exam results. 5) Student grade book. 6) Tracker 7) Contract status 8) Email button for tutor (select from a drop- down) What do you think? Al

  9. Key Priorities • Parents are aware of student performance at all times • Learners, Parents & Staff all viewing the same data • No extra work required by curriculum & pastoral staff • Minimal input by MIS staff • Reduce administrative burden (Reports home)

  10. Implementation • Phased initial implementation • No problems reported by parents during first phase or full deployment • Messaging direct to personal tutor bypasses MIS / Admin • Increased communication between parents and personal tutors • Duplication between parent portal and traditional reports • Parents of at-risk students targeted for Parent Portal registration

  11. Areas for development • Enhance contact log to include external communications • Enable direct communication to teaching staff as well as pastoral staff • Create “Front Sheet” reportset • Implement Document Management System • Investigate parental survey facility • Parent Portal App? • Stop sending reports home

  12. UNIT-e Parent Portal4.21

  13. What is UNIT-e Parent Portal? • New program for parents / guardians • Designed to give parent/guardian web access to information about their dependents. • Eases College Administration burden • Customisable to match the ‘local needs’ of the College. • Improves the image of the College in the ‘local community’. UNIT-e Parent Portal- powerful and flexible access to information- secure to ensure correct access

  14. What do Parents and the College get from the Portal? • Early identification of non attendance by children • Immediate Notification of Examination dates and any changes • Identification of course work trends to help expose any underlying issues that need managing • Real time timetable information without need for additional notification. • Removes the need and cost for constant mailings to parents. UNIT-e Parent Portal- powerful and flexible access to information- secure to ensure correct access

  15. Context • Relationships • Relationships can now be recorded between ‘parents’ and ‘students’, • Many – to - Many • Access • Secure ‘Parental’ account linked to the student(s) • Information • Timetable • Attendance statistics • Exam timetable • Assessment Results • Other information • Flexible • Customisable Reports

  16. Parent Portal - Demonstration Menu

  17. Log in screen

  18. Process overview

  19. Process overview

  20. Areas for Development • Email/SMS texting messaging of authorisation codes to parents • Currently authorisation codes have to be sent by mail • Report formats and flexibility • To allow clients to add their own reports • Open up reporting for Reporting Services (as well as Report List Views) • Online Registration for parents and requests to link to students • This will required an ‘online parent stranger mapping’ to merge duplicates • Landing Page Announcements • Document upload (e.g. Principal’s Newsletter/Calendar for year) • ‘scrolling’ Newsflashes/general announcements • Other standard reports • Qualifications of entry • Exam results • Enrolment results (past/current with outcomes and grades)

  21. UNIT-e Parent PortalAny Other Questions?

  22. Try it for yourself • Tablets connect to ppdemo wireless network • http://192.168.0.192:81/UNITeIIWebClient/post.iiwebclient.wgx?reference=pp.login • Email address: pauline.gregory@email.co.uk • Password: gregory

  23. Capita FHE Conference 2012Parent Portal

More Related