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Project Governance Proposed Changes. Alberto Di Meglio (CERN) Project Director 1 st EMI Periodic Review Brussels, 22 June 2011. Assessment. Streamline the technical management process by simplifying relationship between PTB and JRA1

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Project governance proposed changes

Project GovernanceProposed Changes

Alberto Di Meglio (CERN)

Project Director

1st EMI Periodic Review

Brussels, 22 June 2011


Assessment
Assessment

  • Streamline the technical management process by simplifying relationship between PTB and JRA1

  • Strengthen the project focus on sustainability, exploitation, long-term open standardization, interoperability, etc.

  • Clarify the role and relationships of QC teams in SA1 and JRA1

1st EMI Periodic Review


1 ptb and jra1
1) PTB and JRA1

  • Overlap of responsibilities between PTB and JRA1

  • PTB members are also JRA1 task leaders, duplication of duties

  • The largest part of technical work in EMI is in JRA1

1st EMI Periodic Review


2 sustainability and long term strategies
2) Sustainability and long-term strategies

  • Currently scattered across NA1, NA2 and JRA1, difficult to create a coherent vision

  • Long-term activities mixed with short-term tasks, especially in JRA1, difficult to focus

  • No single EMI representative to strategy meetings with other projects and communities or standardization bodies (PD, TD, NA2 leader, JRA1 leader)

1st EMI Periodic Review


3 quality control
3) Quality Control

  • Two separate teams in SA1 and JRA1, duplication and overlap of activities

  • Cross-WP relationship with SA2 Quality Assurance team, difficult to provide and get feedback as part of the day-to-day activities

1st EMI Periodic Review


Merge td and jra1 leader
Merge TD and JRA1 Leader

Project Director

Technical

Director

Technical Director (75%)

JRA1 Leader (25%)

Direct coordination of technical resources

No overlapping report lines

Only the four Technical Area tasks are part of JRA1

JRA1 - Development, Integration and Evolution

1st EMI Periodic Review


Na3 and strategic director
NA3 and Strategic Director

Project Director

Strategy

Director

Strategy Director (25%)

NA3 Leader (75%)

  • Consolidation of long-term activities in a single WP with a single leader

  • Increased focus on sustainability and roadmap definition, interoperability with clouds and other infrastructures

NA3- Sustainability, Standardization and Long-Term Strategies

NA3.2 Sustainability(from NA2)

NA3.3 Standardization(from JRA1)

NA3.4 Interoperability(from JRA1)

1st EMI Periodic Review


Y1 project governance
Y1 Project Governance

Collaboration Board (CB)

European Commission

ECB

Project Director

Technical

Director

Project Executive Board (PEB)

Project Technical Board (PTB)

NA2

SA2

SA1

JRA1

Tech. Areas

RM

Engineering Management Team (EMT)

PT

PT

PT

PT

PT

PT

PT

PT

1st EMI Periodic Review


Proposed project governance
Proposed Project Governance

NA1

Project Director

Technical

Director

Strategy

Director

Project Executive Board (PEB)

Project Technical Board (PTB)

Tech. Areas

NA3

NA2

SA1

SA2

JRA1

RM

Engineering Management Team (EMT)

PT

PT

PT

PT

PT

PT

PT

PT

1st EMI Periodic Review


Single qc team in sa2
Single QC Team in SA2

SA1

SA1/QC

SA2/QC

SA2

JRA1/QC

A single QC team avoids duplications of work and improves communication among QC experts

The move into SA2 makes QC more “third-party” with respect to SA1 and JRA1 and improves the communication with the QA team

JRA1

1st EMI Periodic Review


Implementation
Implementation

  • NA3 is staffed with effort coming from JUELICH, NIIF, UiO and UWAR

    • Partners having effort in the sustainability, interoperability and standardization tasks in NA2 and JRA1

    • The whole of NA1 will be involved in the strategic activities alongside the Strategy Director (attendance to meetings, workshops, concertation events, etc)

1st EMI Periodic Review


Implementation1
Implementation

  • Existing deliverables and milestones are moved with the corresponding tasks

  • The current JRA1 Standardization and Interoperability deliverables move to NA3 in the respective tasks

    • The Standardization and the Interoperability deliverables in NA3 cover the strategic aspects

    • The short-term development aspects of standardization, integration and interoperability remain in JRA1 and are described in the Area Technical Plans

1st EMI Periodic Review


Budget
Budget

  • The plan is budget neutral for the project and for each individual partner

    • NA3 is a COORD WP as NA2

    • SA1 and JRA1 have the same cost constraints as SA2

  • Small effort adjustments to be done in JRA1 for LU and JUELICH

1st EMI Periodic Review


Thank you
Thank you

EMI is partially funded by the European Commission under Grant Agreement INFSO-RI-261611

1st EMI Periodic Review