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About SAWS Purchasing

About SAWS Purchasing. Purchasing website http://www.saws.org/business_center/ProcBids/about.cfm Staff of 7 Director Four Contracting and Purchasing Specialists Responsibilities broken down by commodities Business Application Analyst Sr. Administrative Assistant.

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About SAWS Purchasing

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  1. About SAWS Purchasing • Purchasing website • http://www.saws.org/business_center/ProcBids/about.cfm • Staff of 7 • Director • Four Contracting and Purchasing Specialists • Responsibilities broken down by commodities • Business Application Analyst • Sr. Administrative Assistant

  2. Purchasing Responsibilities • Goods and Non-Professional Services • Follow Local Government Code 252 “Purchasing and Contracting Authority for Municipalities” • Provides the “rules” for SAWS Policies • Spend an average of $70 million dollars annually • On average have 350 Annual Contracts • Use both the “informal” and “formal” bid process

  3. Types of Bids Used Must meet minimum requirements of the bid to include specifications and insurance requirements • Low Responsible Bid • Awarded to bidder with the lowest price • Best Value Bid • Awarded to bidder that provides the “best value”, price and other factors considered

  4. Types of Awards • Informal Award • Less than $3,000.00 • $3,000.00 - $49,999.99 • Formal Award • Greater than $50,000.00

  5. Informal Award • $3,000.00 - $49,999.99 • Informal Request for Quote issued by Purchasing • Sent via e-mail • Attempt to obtain quotes to include at least two from Historically Underutilized Businesses (HUBS) • Responses can be accepted by e-mail or facsimile • Send “no quotes” when not responding • Exploring the option of posting these on www.saws.org

  6. Formal Award • Greater than $50,000.00 • Posted and advertised twice over a two week period • SAWS Website: http://www.saws.org/business_center/procbids/ • Need to be registered as a vendor to download • Onvia/ Demandstar • Sealed bids must be submitted • Formal award by SAWS Board of Trustees

  7. Getting Started • Register as a vendor • http://www.saws.org/business_center/Vendor/ • Include NIGP codes • Introduce your company to the Contracting and Purchasing Specialist • Bookmark http://www.saws.org/business_center/ProcBids/ and check website periodically for formal bids • Interested bidders list

  8. Tips for Success • Read the bid carefully and follow instructions • Ask questions • Submit ALL required paperwork • Pay careful attention to dates • Pre-Bid Meetings • Question due date • Bid due date

  9. QUESTIONS ?

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