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Agenda. Awareness of/Approach to Project Issues Understanding the Scope of the Project Identification of Unique Project Issues Innovative Concepts Proposed Staffing Quantity Proposed Availability of Staff Qualifications/Certifications of Staff Quality/Experience on Similar Projects

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Agenda
Agenda

  • Awareness of/Approach to Project Issues

    • Understanding the Scope of the Project

    • Identification of Unique Project Issues

    • Innovative Concepts

  • Proposed Staffing

    • Quantity Proposed

    • Availability of Staff

    • Qualifications/Certifications of Staff

    • Quality/Experience on Similar Projects

    • Team’s Past Performance on Similar Projects

  • Other Considerations

    • Communication Abilities

    • Commitment to Satisfy Department Needs


Awareness approach to project understanding the scope
Awareness/Approach to ProjectUnderstanding the Scope

  • US 27 Add lanes and resurface from Ritchie Road to Barry Road

    • Earthwork, Utility Relocation, UWHC, Drainage, Subbase, Base, Asphalt, Sound Wall, Gravity Wall, Lighting, Signalization, Signing and Pavement Markings

    • Constructed in 4 Phases

    • Phase I – Temporary Pavement

    • Phase II – NB & SB Widening, construct all features within the R/W

    • Phase II, Step 1-3 – Construct Waverly Barn Road

    • Phase III – Remove Temp Pavement, Construct Median Drainage and Stabilized Shoulder

    • Phase IV – Mill Existing Roadway, Friction Course and Final Markings


Awareness approach to project understanding the scope1
Awareness/Approach to ProjectUnderstanding the Scope

  • Senior Project Engineer

  • Ricky A Langley, PE

    • Contract Administration

    • Utility Coordination Oversight

    • Sign & Seal As-Built Plans

    • Water Management District Certification Oversight

    • Final Estimate Certification

    • Offer of Final Payment

    • Day-to-Day Project Oversight

    • Involvement/Coordination

    • Contract Administration

    • Contract Negotiations

    • Claims Avoidance & Analysis

    • Working Closely with the FDOT Project Manager


Awareness approach to project understanding the scope2
Awareness/Approach to ProjectUnderstanding the Scope

  • Project Administrator

  • Rick Roberts

    • Utility Coordination

    • Open House

    • Preconstruction Meeting

    • Staff Kickoff/Expectations Meeting

    • Meet with QC Manager

    • Review of QC Plan

    • Environmental Meeting

    • Weekly Progress Meetings

    • CSRS Reports

    • Verify and Approve Daily Reports/SiteManager/LIMS

    • Contract Information Management

    • CPPR

    • Daily Interaction with Inspectors, Contractor, Public and FDOT

    • Schedule Review

    • Claims Avoidance

    • Review Cost Proposals

    • Prepare/Review Proposed Changes

    • Permits

    • Warranty Package

    • Working Closely with the FDOT Project Manager


Awareness approach to project understanding the scope3
Awareness/Approach to ProjectUnderstanding the Scope

  • Utility Coordinator

  • Dave Catron

    • Daily Utility Coordination

    • Meet with Utility Companies

    • Review Plans

    • Review UWS

    • Review Conformance with UAM

    • Review Locations for Constructability

    • Track Progress

    • Document


Awareness approach to project understanding the scope4
Awareness/Approach to ProjectUnderstanding the Scope

  • Contract Support Specialist

  • Adriana King

    • Review all Contract Documents

    • Kickoff Meeting

    • Set up Estimate Files

    • LIMS/Sitemanager

    • Preconstruction Survey

    • Final Cross Section Waiver

    • Verify Cross Sections

    • Field Documentation

    • Track Stockpiled Materials

    • RFI Log

    • Shop Drawing Log

    • Contract Time Tracking

    • Contract Changes

    • Final Estimate


Awareness approach to project understanding the scope5
Awareness/Approach to ProjectUnderstanding the Scope

  • Senior Inspector

  • Tracy Fluke

    • Inspection

    • Sampling and Testing

    • Coordination with QC Manager and QC Technicians

    • QC Log Book Review

    • Utilization of CPPR Process

    • SiteManager

    • LIMS

    • Lower Level Supervision

    • Monthly Interviews

    • Work Schedule Activity Tracking

    • Monthly and Final Estimate Quantity

      Field Records

    • Frontline with Public Interaction


Awareness approach to project identification of unique project issues
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • US 27

    • Maintenance of Traffic

      • Safety is #1

      • Heavy Volumes of Traffic – 35,000 and 15.5%Trucks

      • No lane closures from 7 am to 6 pm

      • Contractor is required to Submit a Backup Plan for Lane Closures

      • Notification of Lane Closures to Emergency Services, Tampa and Orlando Regional Transportation Management

      • Business Access Signs-Installation and Pedestrian Walkways

      • US 27 is a Emergency Evacuation Route


Awareness approach to project identification of unique project issues1
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • US 27

    • Utility Coordination

      • Provide Utility Relocation Coordination Before and During Construction

      • Key to Success

      • 10 Different Utility Owners and UWHC

      • Weekly Meetings

      • Real Project Schedule Based on Utility Input


Awareness approach to project identification of unique project issues2
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Phase I –

    • Temporary Pavement

    • Utility Coordination

    • Traffic Shift


Awareness approach to project identification of unique project issues3
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Phase II

    • Construction of Outside NB and SB Widening

    • Step 1-3 Waverly Barn Road Reconstruction

    • Utilities


Awareness approach to project identification of unique project issues4
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Phase II Utility Issues

    • 10” Water Main in 18” Casing 604+75

    • VVH Top of Casing – 199.97 Bottom of Casing – 198.47

    • Flowline of Pipe S326 – 198.3 Top of Pipe - 200.55

    • 4” Gas Line to Remain – Top of Casing – 198.52

    • Direct Conflicts Not Addressed by the Plans


Awareness approach to project identification of unique project issues5
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • 2” Central Florida Gas Line will be Exposed when the Ditch is Cut – Rt 562+00


Awareness approach to project identification of unique project issues6
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Drainage Conflict with Proposed Progress Energy 69 KV Requiring Coordination – Sta 514+00 LT


Awareness approach to project identification of unique project issues7
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • RT 523+50 – Possible Conflict with 19” x 30” Pipe

  • No Elevation on 4” Gas Line

  • No Reference to BTV


Awareness approach to project identification of unique project issues8
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Sta 544+40, S206A DBI Flowline Elev - 162.02

  • Verizon Cable Elev – 161.17

  • Bottom of S206A – 161.19

  • Only .02 Between Cables to Remain and S206A


Awareness approach to project identification of unique project issues9
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Sta 564+88 Rt

  • S307 Flowline – 173.23 Bottom – 172.4

  • Verizon FOC – 173.01 and 173.48

  • Direct Conflict Not Shown in the Plans


Awareness approach to project identification of unique project issues10
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Tri County Road Widening 604+35 Rt

  • 20” Water Main Top Elev – 201.0

  • Bottom of Subbase - 201.00

  • 24” FM VVH Sta 605+17.88 – 191.56

  • Plotted on Cross Sections Sta 605+00 – 199.00


Awareness approach to project identification of unique project issues11
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Sta 585+00 12” PVC FM to Remain

  • 12” From Bottom of Stabilized Shoulder

  • Standard Compaction?


Awareness approach to project identification of unique project issues12
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Utility Coordination / Action Plan

    • Color Markups for Each Utility Company with Disposition

    • Review and Compare Each Plan Sheet

      • Compare to Drainage, Cross Sections, Special Detail, Utility Work Schedule

    • Log into Spreadsheet, Notify Before Construction, Track, Coordinate

    • Prioritize Relocation

    • Long Lead Time

    • Discuss with Contractor at Deliverables Meeting

    • Compare UWS and Known Issues with Contractor’s Schedule

    • Follow Up

    • Responsible Individual


Awareness approach to project identification of unique project issues13
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Tuscan Ridge Sound Wall Conflicts

    • Existing Wall

    • Oak Trees

    • Public Interaction

    • Utilities

      • Progress Energy

      • Verizon

      • Level 3

    • Means and Methods

    • Special Equipment

    • Note in Plans


Awareness approach to project identification of unique project issues14
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Sound Wall Rt 644+85 to 652+44 Rt

    • Century Link FOC

    • Verizon 4” Conduit


Awareness approach to project identification of unique project issues15
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Gravity Wall 658+30 to 664+20

    • Grade Differential

    • A-3 Material

    • Concrete Block Wall

    • Right of Entry

    • Means and Methods

    • Driven Concrete Wall


Awareness approach to project identification of unique project issues16
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Other Points of Interest

    • No Elevations on Existing Utilities that Cross US 27

    • Numerous Utility Conflicts that are not Addressed

    • Side Road Construction MOT

    • Optional Pipe Materials

    • Contamination

    • Erosion Control

      • Elevated Ditches

      • Material Meets Section 902-2

      • Contamination

    • Cross Slope

    • Threatened and Endangered Species


Awareness approach to project identification of unique project issues17
Awareness/Approach to ProjectIdentification of Unique Project Issues


Awareness approach to project identification of unique project issues18
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Public Information Plan (Blue Print)

    • Proactive, Timely and Accurate

  • Stakeholder Database

  • Pre-construction Open House

  • Media Relations

    • Print

    • Television

    • Radio

  • Stakeholder Communications

    • Project Fact Sheet, Newsletters, Etc.

    • Public Information Meeting (Open House Format)

    • Notification Fliers (temporary lane closures, detours,

      traffic shifts)

    • Home Owner Association Meetings

    • Face-to-Face Meetings

    • Project Website


Awareness approach to project identification of unique project issues19
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Project Stakeholders

  • 40 Businesses:

    • Beef O’Brady’s,

    • Chinese To Go

    • Domino’s

    • McDonald’s

    • Wendy’s,

    • Cracker Barrel

    • Industrial Parks

    • Etc.

  • 16 Major Residential Communities

    and Undeveloped Land Owners:

    • Tuscan Village

    • Santa Cruz

    • Integra Meadows

    • Water StoneVillas

    • Calabay Parc

    • Etc.

  • Schools

    • Boon Middle School

    • Ridge Community High School

    • Riverview Global Studies Academy


Awareness approach to project identification of unique project issues20
Awareness/Approach to ProjectIdentification of Unique Project Issues

  • Project Stakeholders

  • City and County Municipalities:

    • Polk County Government

    • City of Davenport

    • Davenport Chamber of Commerce

    • Haines City

    • Oceola County Government

  • Public Transit:

    • Citrus Connection (Mr. John Duryee, Operations Supervisor)

  • Emergency Management Vehicles

    • Polk County EMS - Mr. Paul Womble

    • Polk County Sheriff’s Office

    • Polk County Fire Station

    • Heart of Florida Regional Medical Center

  • Florida Trucking Association (FTA)

    • Matt Ubben


Awareness approach to project identification of unique project issues21
Awareness/Approach to ProjectIdentification of Unique Project Issues

Main Issues and Concerns

  • Large Number of Residential Communities and Business Owners

  • Sound Barrier Walls

  • Access

  • Heavy Traffic Events

    (Ritchie Brothers Auction)


Awareness approach to project innovative concepts

Newforma Project Center

Opportunity Matrix”

“Verification Testing Matrix”

Pre-operations Meetings

Density Log Books

Technical Advisory Committee (No Cost to the Department)

Ricky Langley

Rick Roberts

Mark Puckett

Karle Maye

Al Norris

Bill Jones

Rick MacCalla

Customized, Aggressive Quality Assurance Reviews

Smith Aerials

Develop True Positive Partnering Relationships with all Project Stakeholders

Awareness/Approach to ProjectInnovative Concepts


Proposed staffing quantity proposed
Proposed StaffingQuantity Proposed


Proposed staffing availability
Proposed StaffingAvailability


Proposed staffing qualifications certifications
Proposed StaffingQualifications/Certifications


Proposed staffing similar project experience past performance
Proposed StaffingSimilar Project Experience & Past Performance

  • US 98 Widening and Reconstruction – Interim 3.4

  • US 17/92 Split Pair in Lake Alfred – Final 3.5

  • I-4 Widening and Reconstruction – Final 95

  • SR 434 Reconstruction – Final 3.8


Other considerations communication abilities
Other ConsiderationsCommunication Abilities

  • Proper Communication Magnifies Opportunity for Success

    • FDOT – Contractor – Utility Owners – Local Entities

    • Develop Positive Relationships with the Project Stakeholders

  • Communication Tools

    • “Opportunity Matrix”

    • Issue Tracking Log

    • VT Testing Logs

    • Cell Phone / Radio

    • Wireless Laptops

      • SiteManager

      • LIMS

      • Email

    • CPPR

    • EDMS/Hummingbird

    • CSRS

    • FDOT Tracker

    • Road Watch

    • Website / Internet

    • Digital Cameras

    • Aerial Photos

    • Most Important Tool – “Listen”


Other considerations our commitment to satisfy department needs
Other ConsiderationsOur Commitment to Satisfy Department Needs

  • Strong Employee Interest to Work in District One

  • District One is our “Home District”

    • CEI Headquartered in Lakeland

    • Many CEI Employees Live in Polk County

  • We are Honest and Open

  • We will Provide Excellent Staff

  • We will Listen to You

  • We are Available, Dedicated, & Innovative

  • WE ARE COMMITTED TO YOU!