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COVER YOUR BASES. By: Pete Spatara Director of Public Works City of West Palm Beach. When you’re on deck…. Get Contracts in place A Tested Plan Evacuation Routes Debris Staging Sites Establish Communication Take care of employees

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Presentation Transcript
cover your bases
COVER YOUR BASES

By: Pete Spatara

Director of Public Works

City of West Palm Beach

when you re on deck
When you’re on deck…
  • Get Contracts in place
  • A Tested Plan
  • Evacuation Routes
  • Debris Staging Sites
  • Establish Communication
  • Take care of employees
  • Protect equipment
  • Access to Food, Water & Fuel
getting ready
GETTING READY
  • Contracts
    • Disaster debris removal and disposal services
    • Monitoring of disaster debris removal
    • Mold remediation
    • Generator rental
    • Roof repair and replacement
    • General construction building repair
    • Ice
    • Rental of portable toilets
    • Repair and replacement of fencing
getting ready1
GETTING READY
  • Optional Contracts
    • Canal cleaning
    • Catering
    • Tent and chair rental
    • Rental of roll off containers
    • Warehouse stock of safety supplies
defense is ready
Defense is Ready
  • Planned evacuation route
  • Debris site lined up
  • Contracts for removal
  • Operation center
  • Radio communication
  • Shelters ready
  • City equipment protection
  • Allow staff to secure home & family
  • Prepare time line
  • Establish chain of command
  • Prepare citizens
stolen base
STOLEN BASE
  • Debris removal contracts lapsed
  • Construction debris pick-up was not included in piggy back contract
  • Did not follow plan on clean-up (allowed politics to rule)
slide8
BALK
  • Landscapers & tree companies putting out debris instead of hauling away as required
ball four
BALL FOUR
  • No government involvement
  • FEMA
man made disasters
MAN MADE DISASTERS

How do you prepare?

fema guidelines
FEMA GUIDELINES
  • Procurement shall follow FEMA guidelines to ensure reimbursement from the federal government by:
    • Retaining original receipts and documentation
    • Making no contact or purchase contingent upon federal reimbursement
    • Making emergency p.o. or contracts “site specific”
    • Rent or lease equipment instead of buying
    • Document in detail all oral requests
    • Require that all bid, performance and payment bonds are issue
    • Take pictures, pictures, pictures

Know the Rules!

fema categories
FEMA CATEGORIES
  • Category A – Debris Removal
  • Category B – Emergency Protective Measures
  • Category C – Road Systems
  • Category D – Water Control Facilities
  • Category E – Building and Equipment
  • Category F – Utilities
  • Category G – Parks, Recreational & Other
double play
DOUBLE PLAY
  • Daily meetings with contractors during clean-up
strike out
STRIKE OUT
  • Never missed a day’s pick-up
triple play
TRIPLE PLAY
  • Separation of :
    • Garbage
    • Vegetation
    • Construction Debris
  • Continuous education to citizens
slide17

How did you score?

How would you score?