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Module 4: Planning Concepts. Objectives. At the end of this module you will be able to: Distinguish among various planning types Understand common planning terms Implement the main steps of the planning process for recovery analysis. Types of Planning. Deliberate Planning.

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Presentation Transcript
objectives
Objectives

At the end of this module you will be able to:

  • Distinguish among various planning types
  • Understand common planning terms
  • Implement the main steps of the planning process for recovery analysis
types of planning
Types of Planning

Deliberate Planning

Contingency Planning

Capability-based Planning

Crisis Action Planning

Dynamic Planning

Functional Planning

Scenario-based Planning

introduction to planning
Introduction to Planning
  • Planning:
    • Is an orderly, analytical, problem-solving process
    • Helps deal with complexity
    • Doesn’t need to start from scratch
    • Anticipates the environment
    • Must involve all partners
    • Assigns tasks, allocates resources, and establishes accountability
introduction to planning cont
Introduction to Planning (cont.)
  • Planning:
    • Includes senior officials throughout the process
    • Ensures both understanding and buy-in
    • Is influenced by time, uncertainty, risk, and experience
    • Tells all concerned what needs done (the task) and why it needs done (the purpose)
    • Is fundamentally a risk management tool
key concepts
Key Concepts
  • Courses of Action
  • Lines of Operation
  • Decision Point
  • Stakeholders
  • Participants
  • Strategic Guidance Statement
  • Mission Statement
  • Goals
  • Objectives
key concepts7
Key Concepts

Strategic Guidance Statement

Issued by the FCO, regional or HQ leadership, it outlines strategic priorities, broad national objectives, and basic assumptions; describes the envisioned end-state; and establishes the means necessary to accomplish that end.

key concepts8
Key Concepts

Mission Statement

The mission statement addresses who will conduct the operation, what will be accomplished, and why the operation is being conducted.

key concepts9
Key Concepts

Goals

Goal 5: Maintain a collaborative working relationship with the Rebuild Iowa Office (RIO) in order to enable an effective, forward-thinking recovery operation

key concepts10
Key Concepts

Objectives

Objective 1: Seek out and review reports generated by the RIO to remain aware of developing issues

key concepts11
Key Concepts

Course of Action

A COA is any sequence of activities that an organization may follow that would accomplish a mission.

COA development provides options on how the mission might be accomplished.

key concepts12
Key Concepts

Lines of Operation

key concepts13
Key Concepts

Decision Point

A decision point is a specific key event, critical factor, or function that, when acted upon, contributes materially to achieving success.

In some cases, specific key events—such as attainment of longer-term housing—may be decision points.

Some decision points can be expected due to analysis of critical factors, but some may not be determined in advance.

key concepts14
Key Concepts

Stakeholder

A stakeholder is a person, community, agency, organization, sector, industry, or commodity that is either involved in or affected by a COA.

key concepts15
Key Concepts

Participant

A participant is anyone involved in deliberate planning.

How is a participant different from a stakeholder?

deliberate planning tool
Deliberate Planning Tool

Placeholder: Insert Video Quick Tour

deliberate planning steps
Deliberate Planning Steps

Issue Strategic Guidance Statement

Step 1

Step 2

Identify critical facts and assumptions

Step 3

Develop Courses of Action (COAs)

Step 4

Analyze COAs

Step 5

Approve and implement COAs

issue strategic guidance statement

Step 1

Issue Strategic Guidance Statement

The Strategic Guidance Statement (SGS) is issued by leadership.

It includes:

  • Strategic priorities
  • Broad objectives
  • Basic assumptions
  • Vision of end-state
develop courses of action

Step 3

Develop Courses of Action

COAs are any sequence of activities to accomplish a mission or a task. COA development provides options on how the mission or task may be accomplished.

Brainstorming provides a good vehicle to develop COAs. Some brainstorming activities include:

  • Freewheeling
  • Round-robin
  • Think-pair-share
  • Slip method
slide22

ACTIVITY

Reverse Brainstorming

20 minutes

Working in your table group, use the reverse (negative) brainstorming technique to develop COAs.

  • Instructor will provide one end-state to each group
  • Assign a note taker
  • After you develop your list, discuss the process
analyze courses of action

Step 4

Analyze Courses of Action
  • For each Course of Action, identify the following:
    • Lines of Operation (LOOs)
    • Decision points
    • Tasks
    • Issues
    • Stakeholders
    • Actions, reactions and counteractions
  • After all COAs are analyzed, compare the COAs and determine which one has the highest probability of success.
analyze courses of action cont

Step 4

Analyze Courses of Action (cont.)
  • After all COAs are analyzed, compare the COAs among themselves by noting the advantages and disadvantages to each.
  • The selected COA should:
    • Pose minimum risk to personnel, assets and mission
    • Best position the organization for future operations
    • Provide flexibility to meet unknowns during execution
    • Provide the maximum latitude for initiative by participants
  • Use the COA decision matrix to compare COAs
approve and implement coa

Step 5

Approve and Implement COA
  • Based on the findings of the COA Analysis, leadership will approve one COA for each Line of Operation.
slide26

ACTIVITY

Application of Key Concepts

  • Working in your table group, use the 5-step planning process to arrange all items of your assigned Line of Operation
  • Assign a spokesperson to present findings

15 minutes

planning resources
Planning Resources
  • Integrated Planning System (I could not find this on the FEMA website; I do have a PDF of the final document)
  • Comprehensive Preparedness Guide 101 (CPG-101) (http://www.fema.gov/about/divisions/cpg.shtm)