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ROLES AND RESPONSIBILITIES OF CONTRACTING OFFICER For GOVERNMENT PROPERTY. Presented by Dr. Douglas N. Goetz, CPPM , CF Professor of Contract Management Retired – Now Intermittent Defense Acquisition University President, GP Consultants LLC. GOVERNMENT PROPERTY. TOPICAL OUTLINE
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OF CONTRACTING OFFICER
For GOVERNMENT PROPERTY
Dr. Douglas N. Goetz, CPPM, CF
Professor of Contract Management
Retired – Now Intermittent
Defense Acquisition University
President, GP Consultants LLC
SO WHY IS THERE OVER $150 Billion/1.2 TRILLION worth of GP
in the hands of DEFENSE contractors?
(b) CONTRACTING OFFICERS SHALL PROVIDE PROPERTY TO CONTRACTORS ONLYWHEN IT IS CLEARLY DEMONSTRATED--
Examples may include but are not limited to expedited delivery, increased competition, supporting small business, etc.
(2) That the overall benefit to the procurement significantly outweighs the increased cost of administration, including ultimate property disposal;
COs MUST consider the costs to repair GP over its useful life based upon the age and condition of the GP to be potentially furnished, the potential cost to replace lost, damaged or destroyed GP, and the cost associated with the disposition of the GP INCLUDING items such as HAZARDOUS WASTES, EXPLOSIVES, DEMILITARIZATION, etc.
(3) That providing the property does not substantially increase the Government’s risk; and
COs may obtain information from the cognizant PA of the potential contractor’s risk assessment rating as it applies to the management of GP
(4) That Government requirements cannot otherwise be met
For Example, Sole Source procurements, emergency procurements, contingency contracting, etc.
45.102 (c) The contractor’s inability or unwillingness to supply its own resources is not a sufficient reason for the furnishing or acquisition of property
often tell the
GFP they need.
Yes, I know – it has always been EASY to FURNISH Government Property (GP).
We say, “It’s cheaper if we provide GFP!”
We need to consider ALL of the variables associated with furnishing GFP!
As we are trying to REDUCE, to maximum extent practicable, the furnishing of GP!
So, ya’ gotta think about it!!!
Providing Government Furnished Property must be a conscious deliberate well thought out ACQUISITION PLANNING
There are Natural Consequences.
(1) The name, part number and description, manufacturer, model number, and National Stock Number (if needed for additional item identification tracking and/or disposition);
(2) Quantity/unit of measure;
(3) Unit acquisition cost;
(4) Unique-Item Identifier or equivalent (if available and necessary for individual item tracking); and
(5) A statement as to whether the property is to be furnished in an “as-is” condition and instructions for physical inspection.
(1) A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);
(2) The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;
(3) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and
And, in most
Acts as a
WHAT THE ACO
(Sometimes/Often in coordination with the PCO)
needs to know
and do regarding GP!
(26) Perform property administration (see Part 45).
(28) Perform necessary screening, redistribution, and disposal of contractor inventory.
(29) Issue contract modifications requiring the contractor to provide packing, crating, and handling services on excess Government property. When the ACO determines it to be in the Government’s interests, the services may be secured from a contractor other than the contractor in possession of the property.
(30) When contractors request Government property—
(i) Evaluate the contractor’s requests for Government property and for changes to existing Government property and provide appropriate recommendations to the contracting officer;
(ii) Ensure required screening of Government property before acquisition by the contractor;
(iii) Approve use of Government property on a noninterference basis in accordance with the clause at 52.245-9, Use and Charges;
(iv) Ensure payment by the contractor of any rental due; and
(v) Ensure reporting of items no longer needed for Government production.
ALL of the ACTIONS within FAR PART 45 that require the CO’s AUTHORITY!
And there are a bunch!
(Not the ACO) (sorry… small attempt at humor)
LISTS of GFP
Dr. Douglas N. Goetz, CPPM, CF
OLD DAU PROFESSOR
Recently Retired – now Rehired.
President of the newly incorporated GP Associates.
Chief cook and bottle washer at Home, responsible for all “honeydue” requirements – though my wife has told me to stay out of HER house!
233 N. Maple Ave
Fairborn, OH 45324