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Oracle e -Business Suite Oracle Receiv ables for B eginners. Csilla Noé Attila Ábel March 27 , 2014. Course Description. Manual Transactions Imported Transactions ( AutoInvoice ) Credit Memos Adjustments Receipts Customers Setup: AutoAccounting Reports. Manual Transactions.

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oracle e business suite oracle receiv ables for b eginners
Oracle e-BusinessSuiteOracle ReceivablesforBeginners

Csilla Noé

Attila Ábel

March 27, 2014

See tutorial regarding confidentiality disclosures.

course description
Course Description
  • Manual Transactions
  • Imported Transactions (AutoInvoice)
  • Credit Memos
  • Adjustments
  • Receipts
  • Customers
  • Setup: AutoAccounting
  • Reports

See tutorial regarding confidentiality disclosures.

manual transactions
Manual Transactions

See tutorial regarding confidentiality disclosures.

transactions workbench
TransactionsWorkbench

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

4

transactions
Transactions

Source: shows the origin of the invoice

Number: assigned automatically when saving; based on a sequence setup definition

Class: see next pages

Type: see next pages

Reference: someInvoiceTransactionreference (dependsonsetup)

Document Number: another sequential numbering possibility, usually saved identically to ‚Number’

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

5

transactions1
Transactions

Transaction Class

Invoice: Bill customers for products or services

Credit Memo: Credit customers (On-account credits do not refer to specific invoices)

DebitMemo: Bill customers for products or services that were not included on the original invoice

Chargeback: Adjust the remaining balance of anexisting debit item to zero, and create a new debit item to bill customer for unpaid balance of originalinvoice

Deposit: Bill customers for contractual agreements

Guarantee: A contractual agreement that is referenced by invoices (Bill customers for the items on the invoice, not the guarantee)

See tutorial regarding confidentiality disclosures.

transactions2
Transactions

Youcanassigntransactiontypetoyourtransactions, whichdeterminesseveralproperties of thetransaction

See tutorial regarding confidentiality disclosures.

transactions3
Transactions
  • Transactiontypedetermines:
  • Transactionclass
  • Payment term
  • Printingoptions
  • Accounting
  • You can set up AutoAccounting to use transaction types when determining your generalledger accounts
  • In this case changing transaction type opens a pop-up window, allowing to recalculate GL accounts

See tutorial regarding confidentiality disclosures.

transactions4
Transactions

If the currency is different from functional currency a pop-up window will appear to enter the exchange rate and/or rate type otherwise it will default from setup

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

9

transactions5
Transactions

Details button: show the main financial data of the invoice

Refresh button: recalculatesthe transaction balances

See tutorial regarding confidentiality disclosures.

transactions6
Transactions

ShipToCustomer: choose any ship-tocontact

Bill To: customer, wheretheinvoicewill be sent

SoldTo: The customer to whom the goods and servicesweresold

Payment Term: specifiesthe

due date and discount date

ShipTo, billto and soldtocustomercan be different

See tutorial regarding confidentiality disclosures.

transactions7
Transactions

Print: You can printall new

or changed invoices at one time

Print Date: lasttime, whenitwas printed

Status: manuallyupdatable, notusedby AR

Purchase Order Number: the PO forthetransaction; onlyforreference

Remit To: wherethecustomerssendpayments

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

12

transactions8
Transactions

Select Lines button on Transactions form to enter the invoice lines

Item: theitemfortheinvoice line

Sales Order: the SO fortheinvoice line

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

13

transactions9
Transactions

Enter taxinformationfor:

one line (onlyifopeningformtransactionline)

alllines

taxsummary

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

14

transactions10
Transactions

Itdependsonsetupiftaxlinescan be manually entered and deletedorcan be reviewedonly and Receivablescreatesthemautomatically

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

15

transactions11
Transactions

To review accounting information for a transaction or line, chooseDistributions

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

16

transactions12
Transactions

Receivablesalsoletsyou enter freightinformation

Todothis, selectFreightbuttononLinesform

Select ‚Freight’ or ‚ FreightForAllLines’ fromthedropdownlist

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

17

transactions13
Transactions

UseDistributionswindowtoreview accounting information

IfyouopenitfromLineswindow, youcanchoosetoseedistributionsforoneoralllines

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

18

transactions14
Transactions

Copytransactionsfromexistingone

Useitwheninvoice is recurringregularly

Findtheexistingtransactionusingtheupperregion

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

19

transactions15
Transactions
  • IfMultipleReportingCurrencies (MRC) is setup, ‚ViewCurrencyDetails’ iconisactive:

See tutorial regarding confidentiality disclosures.

transactions16
Transactions

Itletsyouview transaction amounts in both your primary and MRC reportingcurrencies

Oracle Trainings Series | 27 March 2014

See tutorial regarding confidentiality disclosures.

21

imported transaction s autoinvoice
Imported Transactions(AutoInvoice)

See tutorial regarding confidentiality disclosures.

autoinvoice
AutoInvoice

AutoInvoiceis an automaticinvoicecreationinterface, whichcanbe usedto import informationfromexternalsystems and tocreatetransactionsautomaticallyinReceivables

See tutorial regarding confidentiality disclosures.

autoinvoice1
AutoInvoice
  • Run the RevenueRecognitionprogram tocreate distributionrecords for the invoices and credit memosthat you create in Receivables and import usingAutoInvoice.
  • When you submit the program, Revenue Recognition selects all transactions that haveinvoicing and accounting rules and that have not yet been processed since you lastsubmitted the program.

See tutorial regarding confidentiality disclosures.

credit memos
Credit Memos

See tutorial regarding confidentiality disclosures.

credit memo
Credit Memo

See tutorial regarding confidentiality disclosures.

credit memo1
Credit Memo

Select Menu: Actions/Applications to apply CM manually to existing invoice

See tutorial regarding confidentiality disclosures.

credit memo2
Credit Memo

Select Menu: Actions/Credit to credit an existing invoice fully or partially

Data from the original invoice are copied to the CM

See tutorial regarding confidentiality disclosures.

adjustments
Adjustments

See tutorial regarding confidentiality disclosures.

adjustments1
Adjustments
  • You canmake positive or negative adjustments to invoices, debitmemos, chargebacks, on-account credits, deposits, and guarantees
  • You can approveadjustments that are within your approval limits and give pending statuses toadjustments that are outside your approval limits

See tutorial regarding confidentiality disclosures.

adjustments2
Adjustments
  • Adjustmentstatuses:
  • Approved: Adjustmenthas been approved. Receivables updates the debit or credititem amount and status to reflect the adjustment.
  • Research Required: Theadjustment is on hold because you are either researching thedebit or credit item, or are requesting additional information about the adjustment.
  • Rejected: The adjustmentis rejected. Adjustments with this status do not updatethe balance of the credit or debit item.
  • Pending Approval: The adjustment amount is outside the approval limits of the userwho entered the adjustment.Adjustments with this status can only be approved by auser with the appropriate user approval limits.

See tutorial regarding confidentiality disclosures.

receipts
Receipts

See tutorial regarding confidentiality disclosures.

receipts workbench
ReceiptsWorkbench

See tutorial regarding confidentiality disclosures.

receipts1
Receipts
  • Enternew or query existing receipts

See tutorial regarding confidentiality disclosures.

receipts2
Receipts
  • ReceiptHistorywindowprovidesadditional details about saved
  • receipts

See tutorial regarding confidentiality disclosures.

receipts3
Receipts
  • Receiptstatuses:
  • Approved:has been approved for automatic receipt creation (availableonlyforautomatic receipts)
  • Confirmed:the receipt belongs toa receipt class that requires remittance (availableformanual receipts)
  • Remitted:the receipt has been remitted
  • Cleared: The payment of thereceipt was transferred to thebank account and the bankstatement has been reconciled within Receivables
  • Reversed:thereceipt has been reversed. (Available ONLY when your customerstops payment on a receipt, if a receipt comes from an account with non-sufficient fundsor if you want to re-enter and reapply it in Receivables.

See tutorial regarding confidentiality disclosures.

receipts4
Receipts
  • IntheApplicationwindowreceipts can be appliedto any type of transaction except guarantees and standard credit
  • memos

See tutorial regarding confidentiality disclosures.

customers
Customers

See tutorial regarding confidentiality disclosures.

customers1
Customers
  • Findcustomersform
    • Queryexistingcustomers
    • Enter newcustomers

See tutorial regarding confidentiality disclosures.

customers2
Customers

Use Advanced…

… or Text fieldtosearch

See tutorial regarding confidentiality disclosures.

customers3
Customers

Selecttheappropriatefromthe Match Resultsform and click OK

See tutorial regarding confidentiality disclosures.

customers4
Customers

Createnewcustomers

Modifyexistingcustomers

See tutorial regarding confidentiality disclosures.

customers5
Customers
  • Headerdata:
  • Customertype: Organization orPerson
  • Name: theofficialname of thecustomer, whichwill be displayed oninvoices
  • TaxRegistrationNumber: The customer’s unique taxpayer registration number (aka VAT number); will be printedon yourcustomer’s invoices.

See tutorial regarding confidentiality disclosures.

setup autoaccounting
Setup: AutoAccounting

See tutorial regarding confidentiality disclosures.

setup autoaccounting1
Setup: AutoAccounting
  • AutoAccountingspecifieshow Receivables determine the GL accounts for transactions
  • ManuallyandAutoInvoiceimportedtransactions
  • Youcancontrolthevalues of allsegments
  • AutoAccountinggeneratedaccountscan be overridden

See tutorial regarding confidentiality disclosures.

autoinvoice2
AutoInvoice
  • AutoAccountingtypes:
  • AutoInvoiceClearing:Receivables uses the clearing account to hold any differencebetween the specified revenue amount and the selling price times the quantityfor imported invoice lines
  • Bills Receivable: Receivablesuses this account when you exchange transactions for bills receivable.
  • Factored Bills Receivable: The factored bills receivable account for your billsreceivable transactions

See tutorial regarding confidentiality disclosures.

autoinvoice3
AutoInvoice
  • AutoAccountingtypes:
  • Freight
  • Receivable
  • Remitted BillsReceivable
  • Revenue
  • Tax
  • Unbilled Receivable
  • Unearned Revenue
  • Unpaid Bills Receivable

See tutorial regarding confidentiality disclosures.

reports
Reports

See tutorial regarding confidentiality disclosures.

reports1
Reports
  • TransactionRegister
  • Includesall transactions (such as invoices, credit memos, debitmemos, chargebacks, deposits, and guarantees) that increase or decrease a customer’soutstanding balance for a specified periodincluding transactions that do not post orage
  • Receivables groups and prints transactions by company, currency, and postablestatus

See tutorial regarding confidentiality disclosures.

reports2
Reports
  • Unapplied and UnresolvedReceiptRegister
  • Reviewdetailed informationabout your customers’ on-account and unapplied payments for the date range that youspecify
  • Includesall receipts that are not fully applied to customer transactionssuchasreceipts with unapplied cash, in addition to receipts with applications thatrequire resolution
  • Excludesreceipts applied to activities that do not affect the customerbalance, such as receipt write-offs, short-term debt, and credit card refunds

See tutorial regarding confidentiality disclosures.