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GET ORGANISED! Time Management

GET ORGANISED! Time Management. Student Learning Development Student Counselling Service E: student.learning@tcd.ie W: http://student-learning.tcd.ie. Learning Objectives. Become aware of importance of self-management Learn about goal setting, time management and procrastination

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GET ORGANISED! Time Management

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  1. GET ORGANISED!Time Management Student Learning Development Student Counselling Service E: student.learning@tcd.ie W: http://student-learning.tcd.ie

  2. Learning Objectives • Become aware of importance of self-management • Learn about goal setting, time management and procrastination • Controlling distractions and overcoming procrastination • Practice strategies

  3. Self-Management Effectively managing yourself and your resources by: • Planning • Monitoring • Evaluating

  4. Self-Assessment • What study goals have you done this week? • If you didn’t achieve them why not? • What do you hope to do the rest of the week? • What have you done to get organised? • Environment • Routine • Notes • Mind

  5. Goal Setting • Goals help us focus, stay in control • Goals are motivating • Different types: • Long term goals • Medium term goals • Short term goals

  6. SMART Goal Setting • S = Specific • M = Measurable • A = Action • R = Realistic • T = Time-based

  7. EXERCISE Discuss the various techniques or things you do to help manage your time and resources • What works? • What doesn’t work?

  8. Time Management Strategies • Prioritise your tasks • How?

  9. Setting Priorities

  10. Time Management Strategies • Prioritise • Specificity • Small bite-size pieces • Use all available time • Structure the environment • Establish a routine • Scheduling

  11. Scheduling – use a system • Diary and/or • Term Planner • Time Tables • To do lists – weekly or daily • Relaxation time • Monitor, evaluate, reward

  12. Get a diary • Everything • Check daily • Dates, meetings, lectures, timetable • Social / Relaxation • Rewards

  13. www.printfree.com

  14. Plan Weekly – short term tasks

  15. An example timetable

  16. Lists “The best thing I did was to make lists of things that I needed to do and prioritize them. It helped me to become more organized and efficient. It really helps me to keep on top of things and also not to procrastinate. Procrastination is the easiest thing to do and the hardest thing to get away from.” Joanna

  17. To-do list • Make a list of all tasks • If it can be done in 2 mins do it now • If not, add it to your list • Prioritise Options: www.rememberthemilk.com Mobile Phone Notepad Diary

  18. www.mindtools.com

  19. Distractions • Emails • Phone calls & texts • Facebook/Twitter/Bebo • Surfing the net • Computer games • Television • Food & Drink • Tidying/Housework • Family commitments

  20. PROCRASTINATION Is to delay needlessly something that we believe would be to our benefit!

  21. Patterns of Procrastination • Perfectionist – Focused on excellence at the expense of getting tasks completed on time. (Focused on the future) • Postponer – Focused on having fun and avoiding difficult tasks. (Focused on the immediate present) • Politician – Focused on social commitments and others needs – can’t say no. (Focused on externals) • Punisher – Focused on own perceived shortcomings and failures. (Focused on the past) Patterns of Procrastination (Schubert Walker, 2004 in Counseling the Procrastinator in Academic Settings)

  22. Overcoming Procrastination • Take Action • Salami Technique • Five Minutes • Related Tasks • Worst first • Make Commitments

  23. Organise your learning • PURPOSE • STRATEGY • REVIEW

  24. Making sense of the mess!Setting up a filing system • Make it simple – if it’s complicated, you won’t use it • Aim to be able to file it quickly and find it quickly • Use box files or magazine holders to store documents, notes, small books etc – label clearly • Use document folders to transport what you need each day - empty and repack these regularly!

  25. Organise your mind! • Positive attitude • Positive language • Self-efficacy • Goals and wants

  26. Some work for you Stop doing Continue doing Start doing Signed ----------------------------------------------- Date:----------------------------------

  27. Summary • Plan, monitor and evaluate how you manage yourself and your time • Set and achieve SMART goals • Use a time management system and effective strategies • Get things started and finished – beat procrastination • Maintain balance

  28. Further information • W: http://student-learning.tcd.ie • P: 896-1407 • E: student.learning@tcd.ie

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