CANR Sponsored Project Proposal Process

1. CANR Sponsored Project Proposal Process by Nancy Abbott CANR Grants Development Office [GDO]

2. Steps in Preparing and Submitting a Sponsored Project Proposal • Obtain the Request for Applications [RFA or RFP] • Inform CANR grants office of your intent to submit. Include RFA or link to it • Download required sponsor forms or Guidelines and Application Package if Grants.gov • Prepare Budget and Budget Justification • Write the proposal and complete sponsor forms • Fill out and sign/date UConn forms • Send everything to GDO for review

3. Review and Approval Process between CANR and OSP • CANR GDO conducts preliminary review and works with PI to make any adjustments needed • Proposals are to be complete, correct, and ready for submission when sent to OSP • CANR GDO submits proposal to OSP • Once proposal has been approved at OSP, GDO contacts PI and emails approval pages • PI either submits proposal [paper, email, or sponsor-specific web submissions] or gives OK to GDO for OSP to submit [Grants.gov and federal agency submissions]

4. Deadlines • OSP’s deadline is 5 business days in advance of the sponsor’s due date • At that time, the entire proposal should be complete and ready to submit, with the exception of the project narrative and bibliography, which may be in draft form • Final narrative and references due by noon on due date • Proposals must be submitted to CANR GDO in time for initial review and correction phase to be complete by OSP’s deadline • Proposals not submitted on time are sent directly to OSP without review by GDO

5. Standard Assistance Available from GDO • Advice and consultation throughout proposal process • Budget preparation • Interpretation of RFA instructions and guidelines • Negotiation/liaising with OSP • Pre-completion of standard information in application packages • Maintaining library of forms, templates, and instructions for UConn and many federal agencies

6. Possible Assistance Available from GDO • Completion of budget forms within grants.gov application package • Conversion of files to Adobe PDFs • Uploading of attachments into application packages • Research into potential funding opportunities • Amount of assistance available is directly tied to amount of time available • No special assistance can be given to late proposals

7. UConn Forms Required for All Proposals • Internal Proposal Review Form (aka ‘routing sheet’) – completed and signed/dated through dept head level • Significant Financial Interest Review Form – completed and signed/dated by each UConn person named within proposal {PI, co-PIs, collaborators, program staff}

8. What’s Required When You Have a Subawardee • By UConn: • Subrecipient Consortium Statement – completed and signed by subawardee PI and institutional authority – serves as Letter of Intent • Statement of Work – can be part of Letter of Support • Budget • Budget Justification • By Sponsor: • All of the above, plus: • Biographical Sketch, Current and Pending Support form, and Conflict of Interest list from each Senior/Key Person

9. What’s Required When You Are a Subawardee to Another Institution • By UConn: • Consortium Statement – completed and signed by PI and Antje Harnisch [our AOR - Authorized Organizational Representative] • By USDA: • Letter of Support from UConn PI • Biographical Sketch, Current and Pending Support form, and Conflict of Interest list from each Senior/Key Person

10. This is always GDO When you are a subawardee, this is the primary institution and this is the originating sponsor Cost Share can either refer to required match or to voluntary committed effort for which no salary is requested Form will come back from OSP if these drop down boxes have not been completed NOTE: All boxes must be checked either Yes or No

11. Indicates what % of indirects will be allocated between or among PI and co-PI(s). Mandatory for all proposals with co-PIs.

12. Enter the % of time you have committed for which salary is not recovered in the budget Multiply the % of time committed times your annual salary and then times the number of years in the project and enter Multiply the salary amount times the fringe rate and enter Dept Head signs here