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Software and Licensing

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  1. Software and Licensing

  2. Who are we? ITSS Software Licensing Procurement CWA

  3. Discussion Topics • Software at Stanford • ITSS Software Licensing • Procurement CWA • What we do • Software we offer • Eligibility • Special uses • How to order • How to reach us

  4. Our Goals • Save the University money. • Encourage compliant use of software. • Help you find the software you need.

  5. License Types • Retail Purchase: Full Boxed version. • Academic: Full Boxed version plus learning aids. • University Contract: Full version. License with separate media. You must have a license in order to legally install any software. Just having a CD is not sufficient.

  6. ITSS Software Licensing

  7. Negotiate contracts for campus software Distribute software to users Coordinate technical support Make referrals What We Do

  8. Types of Software We License • Instruction and research • Operating Systems • Databases • Utilities • Security

  9. Considering New Licenses • Broad and continuing interest • Significant savings from regular academic price • Savings from other campus outlets

  10. Eligibility • Who uses it • What do they use it for • Where do they use it

  11. Groups We Support • Leland Unix Systems • ITSS behind-the-scenes • Essential Stanford Software • Students

  12. Software for Students • Selected Microsoft and Adobe products, from the Software Licensing office in Bambi Modular. • Specialty software from Software Licensing web pages. • Other products: buy an academic edition. • Or... use the software in the campus clusters.

  13. How to Order • Go to our website • Look at list of software available • Fill out software order form or, fill out inquiry form • We will contact you for software pickup

  14. How to Reach Us • software@stanford.edu • http://softwarelicensing.stanford.edu/ • 724-2424 • Bambi Modular, 320 Panama Street • Submit a HelpSU ticket--http://helpsu.stanford.edu/

  15. Procurement CWA

  16. Support the iProcurement catalog ordering purchasing process, including contracted and non-contracted software. Negotiate volume contracts, especially Microsoft and Adobe. Provide product keys and serial numbers for Microsoft and Adobe licensed installations. Loan Microsoft CDs for immediate installation. What We Do

  17. Types of Software We License • Microsoft and Adobe Contractual Volume Licenses • Volume licensing and academic priced software (Macromedia, EndNote, FileMaker, etc…) • Lowest price is available through iProcurement catalog ordering or RPO to En Pointe. • Buy the academic version or academic volume licenses, if available. • Academic software is also available at the bookstore or directly from the manufacturer for a slightly higher price.

  18. Licensing Definitions Microsoft • All Languages vs. English/Multilanguage • New License • Software Assurance (SA) • License with SA Adobe • New License • Concurrent License (Conc) • Uplift (UL) • Maintenance

  19. Licensing Details Microsoft & Adobe Licenses • You own the license forever • We only sell the most current version • Downgrades are allowed • Upgrades aren’t available

  20. Cost Comparison

  21. Eligibility • Stanford departments purchasing with a Stanford PO (not a P-Card) • Not for sale to individuals • Install on Stanford-owned computers • Stanford owns the license, non-transferable

  22. Italian Japanese Korean Russian Spanish Microsoft in other languages • Chinese (traditional) • Chinese (simplified) • French • German • Hungarian

  23. How can Faculty/Staff get software for home use? • Purchase academic edition of software from bookstore or other retail location. • Product Use Rights for Adobe and Microsoft products.

  24. Microsoft and Adobe Product Use Rights If your department bought a Microsoft or Adobe license for your work computer using CWA/iProcurement Catalog Ordering, you may install the same product on one home computer or laptop. • Work and secondary computer cannot be used simultaneously. • You must remove the software if you leave Stanford. No product use rights for Windows operating system- each machine must be individually licensedfor its own operating system.

  25. How to order CWA • Find part numbers: http://purchasing.stanford.edu/cwa or search on CWA/iProcurement Catalog ordering. • Volume licensing: determine the number of licenses needed, determine if a CD is needed. • Order using iProcurement catalog ordering or an RPO to En Pointe. • You will receive product keys or serial numbers by email, if applicable.

  26. How to Reach CWA http://purchasing.stanford.edu/cwa Stefani Fukushima 725-9110 stefanif@stanford.edu Trinka Gillis 723-0699 tgillis@stanford.edu Kathy Rariden 724-7154 kathyr@stanford.edu

  27. ITSS Software Licensing software@stanford.edu http://softwarelicensing.stanford.edu/ 724-2424 Procurement CWA http://purchasing.stanford.edu/cwa Stefani Fukushima 725-9110 Trinka Gillis 723-0699 Kathy Rariden 724-7154