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Guidelines for Self-Assessment at Program Level

Guidelines for Self-Assessment at Program Level. QA Unit, UGC July 21 , 2016. Self-Assessment. Self-Assessment (SA) is the process of critically reviewing the performance of Program and/or Institution to improve student learning.

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Guidelines for Self-Assessment at Program Level

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  1. Guidelines for Self-Assessment at Program Level QA Unit, UGC July 21, 2016

  2. Self-Assessment • Self-Assessment (SA) is the process of critically reviewing the performance of Program and/or Institution to improve student learning. • Critical review: The systematic collection, processing, analysis and use(interpretation) of information (data) about educational programs and/or institution taken from multiple sources(stakeholders) • Performance • Capacity of the entity/institution (input) • Procedures and practices followed by the entity/institution (process) • Attainment of the graduates in terms of knowledge, skills and attitude (output)

  3. Principles of Self-Assessment • Improvement- SA is a process not to prove but to improve • Participation- It is a collaborative effort and needs to have participation of all stakeholders • Reflection- need to consider concerns and opinion of all the major stakeholders of the programs • Coverage- need to cover multidimensional aspects of the program and QA areas • Facts driven- all the findings should be based on facts and information • Sensitization- need to share findings with stakeholders. • Acceptance- need to be accepted by all stakeholders • Endorsement- need to be endorsed by the head of the entity • Continuity- permanent and cyclical process

  4. Objectives of Program level SA • To review the existing capacity prevailed and procedures and practices exercised by the entity for their improvement • To create a basis for external assessment and validation • To provide guidelines or direction for strategic planning • To maintain and continuously enhance academic standards

  5. Outcomes of Program SA • Shifting of attitudes from reactive to proactive • Status of the programs standards could be understood • Create opportunity to revisit the program objectives and learning outcomes; • Create scope for rectification of deficiencies

  6. Steps in Self-Assessment (SA) Process • Customization of standards according to context & reality of the entity • Scheduling of Program offering entities(PoE) for SA by IQAC • Formation of SAC in the entity. • Approval of SAC by the VC • Preparation ofthe activity schedule with time line • Team Building workshop (1st workshop) • Customization of survey tools following set criteria and standards

  7. Steps in Self-Assessment (SA) Process • Conducting survey for collection of data, • Data processing, analysis and data presentation • Preparation draft Self-Assessment Report (SAR) following SA report writing format. • Workshop on draft SA report (2nd workshop) • Preparing the final SAR • Submission of SAR for endorsement by the head of the entity

  8. Steps in Self-Assessment (SA) Process • Selection of external peer review panel by IQAC • Planning of external peer review visit • Invitation of external peer reviewers • Implementation external peer review process • Submission of External Peer Review Report (EPRR)

  9. Steps in Self-Assessment (SA) Process • Preparation of the draft improvement plan by SAC based on SAR and EPRR according to format • Workshop to finalize improvement plan (3rd workshop) • Submission of improvement plan to the authority for approval • Executionof improvement plan

  10. QUALITYis improved Improvement Plan Self- Assessment How to improvethe QUALITY? Implementation Data Collection Data Analysis Writing the SAR Data Processing Summary of Self-Assessment Process

  11. Measurement of Quality Quality can be measured as the ratio of performance and expectation, that is Q=P/E Where, Q is for Quality P is for Performance E is for Expectation -indicates achievement of quality is a never ending process

  12. SA + External Review + Teamwork SA + Teamwork + No External Review SA+ No Teamwork + No External Review Without SA Impact of Self Assessment on Quality Quality ExpectedCondition Presentcondition Time

  13. Salient Features of SAR The SAR should • consists of clearly described purposes and scopeof Self-Assessment. • consists of an overview of the university • consists of an overview of the entity, programs • provide information focusing on the strengths, weaknesses, threats and opportunities of the entity

  14. Salient Features of SAR • be factually accurate, clear and persuasive • provides information needful for strategic planning. • be as such so that a reader can easily grasp the content. • contain practical recommendations with priority for improvement.

  15. Structure Planning (Plan) Policies Implementation (Do) Procedures Review (Check) Improvements (Act) IQA: Series of Cycles of Improvement and Change through Interplay of Processes & Mechanisms Quality Assurance Objectives/Goals Mechanisms Processes Continual IQA Cycles of Processes & Mechanisms Interplay (modified after Gonzalez, 2015).

  16. Conclusion • SA must be the part of academic culture to improve academic quality and enhance student learning • SA is the beginning of the process of Internal Quality Assurance (IQA) achieving ‘excellence in higher education’ & accreditation.

  17. Thank you

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