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Welcome to the Komen Charlotte Grant Writing Workshop October 19, 2011

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Welcome to the Komen Charlotte Grant Writing Workshop October 19, 2011

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    1. Welcome to the Komen Charlotte Grant Writing Workshop October 19, 2011

    2. Agenda Welcome! Introductions About Susan G. Komen for the Cure Request for Proposals – Guidelines & Important Dates 10 Tips to Writing a Successful Application Q & A

    3. Why Have a Workshop? Educate applicants about Susan G. Komen for the Cure Raise awareness of funding opportunities Build or strengthen relationships between the Charlotte Affiliate and community organizations Encourage collaboration and networking among organizations Improve the quality and quantity of grant applications

    4. About Susan G. Komen for the Cure Founded on a promise 30 years ago. 125 Affiliates across the US, and three International Affiliates. World’s largest network of breast cancer survivors and activists. Largest source of nonprofit funds dedicated to the fight against breast cancer, nearly $1 billion invested. National website: www.komen.org

    6. About the Charlotte Affiliate Also founded on a promise. First annual Komen Charlotte Race for the Cure in Oct 1997. Incorporated in 1999. Five staff members, a Board of Directors, and many volunteers! New location: 2316 Randolph Road, Charlotte, NC 28207

    7. Komen Charlotte 9-County Service Area

    8. 15th Komen Charlotte Race for the Cure Held Sat., October 1st in Uptown Charlotte Raised $1.5 million and still counting!

    9. Where the Money Goes

    11. Tell Us About You! Attendee Introductions Current grantees: Brief description of your program Your experience with Grant Writing

    12. 2012/13 RFP Posted Online Visit the grantee resources page of our website at www.komencharlotte.org

    13. Planning the Proposal Consider funding priorities carefully. Discuss ideas with decision-makers in your organization. Explore opportunities for collaboration. Read everything!

    14. Important Dates Grant Writing Workshop Wednesday, October 19, 2011 Application Deadline Postmarked January 13, 2012 Award Notification March 31, 2012 Grant Period April 1, 2012 – March 31, 2013 Mid-Year Report October 31, 2012 Final Report May 15, 2013

    15. 2011 Community Profile

    20. Deadline: January 13, 2012

    21. Guidelines and Instructions for Applicants Please read and follow instructions carefully, and be clear and thorough with your information

    22. Qualifications U.S. Non-profit organization All past and current Komen-funded grants and awards are up to date and in compliance with Komen requirements Be located in or providing services in one of more of the Komen Charlotte nine county service areas

    23. Insurance Organizations must agree to maintain the following insurance in the event that they are awarded and accept funds from Komen Charlotte: (i) commercial general liability insurance with combined limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, including death, and property damage (ii) excess/umbrella insurance, excess to the insurance set forth in (i) above, with a limit of not less than $5,000,000.

    24. Insurance Grantees shall name Komen Affiliate as an additional insured under their commercial general liability insurance policy solely with respect to the Breast Cancer Project and any additional policies and riders entered into by Grantee in connection with the Breast Cancer Project. A proof of insurance document must be provided prior to acceptance of a grant award from Komen Charlotte. Organizations unable to comply should contact the Affiliate for further discussion.

    25. Restrictions Services are provided in the Komen Charlotte service area: Cabarrus, Gaston, Iredell, Lincoln, Mecklenburg, Rowan, Stanly and Union counties in North Carolina; and York County in South Carolina. Additionally, all recipients of any Komen Charlotte funded services must also reside in one of these 9-counties.

    26. Restrictions Organizations may submit multiple grant applications; however, the total sum of grant applications for each organization should not exceed $150,000.  Entities with distinct operations that are owned by the same parent organization will be treated individually when calculating the total sum of grant applications.  Services not already offered to medically underserved Equipment costs not to exceed $5,000 Salaries for personnel related to this project only

    27. Peer Review Panel Independent volunteer group that scores and ranks the grant applications. Ultimately provides grant slate to be voted on by the Board. Free from influence or control by others, including the Affiliate staff, Grant Committee, and Board of Directors. Made up of people with various professional backgrounds that represent our community.

    28. Peer Review Selection Criteria Impact Feasibility Capacity Collaboration Sustainability

    29. Other General Guidelines Consider using Komen educational materials for your project whenever possible Grantees are required to participate in the annual Komen Charlotte Race for the Cure on first Saturday in October. Legal grant contract Grant period: April 1, 2012 – March 31, 2013 Payment and Reporting Letter of support and additional materials are not requested

    30. Other General Guidelines Confirmation of receipt of application Announcement of grants awarded Minimum of $500,000 is to be granted

    31. Applications should include and be ordered as follows: Cover Page Abstract Page (should not exceed 200 words) Project Narrative (should not exceed 5 pages) Financial Information Budget (excel form) Budget justification (for salary requests only) List of other sources of funding (if applicable) Bio-Sketch Form Proof of Non-Profit Status Previous grantees must attach their 6-month report Komen funding history

    32. Submission Process Submitted by Director of the project Keep grant requests to the page limits Submit 8 copies by mail, as well as an electronic copy Fax copies not accepted Applications bound by staples, paper clips, binder clips only (no spiral bound)

    33. Proposal Abstract Summary of your proposal. Do not exceed 200 words. Used for our report to Komen National. Be concise! Written in lay terms for release to the general public.

    34. Program Narrative Brief explanation of project Statement of need / problem to be addressed Description of key activities & constituency to be served Program goals and measurable objectives Activities planned to accomplish these goals Timetable Description of other organization, if any, participating in the program

    35. Program Narrative Long-term sources for funding Review of comparable programs offered in service area Definition of success Use of the Program’s results

    36. Budget Itemize and give details Make it easy for the Review Panel to understand Salaries and fringe benefits for staff working on the program Consultant fees Meeting Costs Supplies Komen Educational Materials

    37. Budget Patient Care Costs Other direct program expenses Projects become reality because the central idea is sold, not because the proposal is cheap! Justify expenses. Do your costs follow with narrative program description? Double check your numbers!

    38. Example of Personnel Budget Item

    39. Example of Supplies Budget Item

    40. Example of Patient Care Costs

    41. Funds may not be used for the following purposes: Medical or scientific research (requests should be sent to Komen National) Media projects (film, radio, web sites, public service announcements, etc.) Scholarships or fellowships Construction or renovation of facilities Political campaigns or lobbying

    42. Helpful Hints Read the RFP carefully — follow ALL directions. Be innovative, realistic, specific. Write clearly, use active rather than passive voice. Avoid jargon or acronyms. Allow plenty of time. Work with others in your organization to communicate the program and ensure success.

    43. Small Grants Komen Charlotte now offers Small Grants up to $5,000 Support breast health education and awareness projects that increase access to or improve breast health and/or breast cancer services for target populations within our 9-county service area Offered throughout the year – no application deadline

    44. Small Grants – Allowable Expenses Educational materials Meeting Costs Supplies Travel Other direct program expenses Equipment for educational purposes

    45. 10 Tips to Writing a Successful Application

    46. #1 – Review the Guidelines Komen’s Statement of Need Applicant Qualifications Grant Restrictions Do not try and fit a round peg in a square hole Do not ask for something that does not meet the guidelines

    47. # 2 – Plan Ahead Identify the point person for the grant Create a timeline to write, review and edit the grant Outline the goals and align them with the statement of need Identify supporting information needed and sources of information Take your time --- A rapidly assembled grant will stand out – not in the way you want it to

    48. # 3 – Follow Instructions Answer the actual questions being asked: i.e. If question is about the program, do not answer with information about the organization i.e. If the question asks about the impact of the grant do not write about the need in the community Follow the submission guidelines (dates and # of copies) Do not attach additional unrequested materials

    49. # 4 – Be Concise Not a creative writing exercise – not the only grant the reviewer is going to read Clear project description – what it is and what it will accomplish Focus on the who, what, when, where and how Avoid JARGON of LINGO

    50. # 5 – Be Specific Do not leave the reader having to fill in the blanks or imagine the results If requesting partial funding for a staff position, be clear on where the balance of the funding is coming from Do not assume the panelists know everything about your organization Itemize efforts and needs Do not say – Educational Materials = $4,000 Say – 2000 brochures = $2,000; 100 Videos = $1,000; and 5000 Breast Health Shower cards = $1,000

    51. # 6 – Develop and Articulate Real Outcomes Use SMART Goals Specific Measurable Achievable Realistic Time-Bound Do not use sweeping generalizations Not clear = “Will educate community on breast health issues” Say “Will work with Southern Cabarrus county Hispanic community women over next 8 months to increase understanding of breast self exams through bi-monthly workshops to 100-150 participants”

    52. # 7 – Establish a Realistic Budget Evaluate all program expenses Do not inflate expenses but do not underestimate either Research actual costs – panelists can tell when it is a guesstimate Share in-kind contributions – illustrate collaborations Seek in-kind contributions for “nice to have” items or upgrades in materials (pillows, pins, gift bags) Do not include expenses in the budget that are not addressed in the narrative – no surprises

    53. # 8 – Proofread!! Double check the entire grant for consistency Do not say in one paragraph that you will reach 300 women and in another 400 Be careful of typographical errors – spelling and grammar count Consider having someone not associated with the grant read it for clarity Not a test- use a calculator What is panelist to think when they see: 150 mammograms @ $200 = $5,000

    54. # 9 – Submit on Time Komen takes its responsibility to distribute donor dollar seriously, late applications demonstrate a lack of commitment to the process Please do not put us in the position of not being able to fund a great program because the request was late

    55. # 10 – Continuous Improvement / Shared Objectives Keep doing the work you are doing – until there is a cure we must continue to Educate, Screen and Treat Continually look for ways to increase the number of people impacted Learn from others around you Ask for feedback from the Komen Grants Committee – both if you are funded and if you are not

    56. Thank you for coming. Please contact us with any questions! Mary Hamrick Community Outreach Manager Charlotte Affiliate of Susan G. Komen for the Cure 2316 Randolph Road, Charlotte, NC 28207 Phone: (704) 347-8181 Fax: (704) 347-8145 Email: s.bailey@komencharlotte.org

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