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1. Welcome to the Komen Charlotte Grant Writing Workshop October 19, 2011
2. Agenda Welcome!
Introductions
About Susan G. Komen for the Cure
Request for Proposals – Guidelines & Important Dates
10 Tips to Writing a Successful Application
Q & A
3. Why Have a Workshop? Educate applicants about Susan G. Komen for the Cure
Raise awareness of funding opportunities
Build or strengthen relationships between the Charlotte Affiliate and community organizations
Encourage collaboration and networking among organizations
Improve the quality and quantity of grant applications
4. About Susan G. Komen for the Cure Founded on a promise 30 years ago.
125 Affiliates across the US, and three International Affiliates.
World’s largest network of breast cancer survivors and activists.
Largest source of nonprofit funds dedicated to the fight against breast cancer, nearly $1 billion invested.
National website: www.komen.org
6. About the Charlotte Affiliate Also founded on a promise.
First annual Komen Charlotte Race for the Cure in Oct 1997.
Incorporated in 1999.
Five staff members, a Board of Directors, and many volunteers!
New location: 2316 Randolph Road, Charlotte, NC 28207
7. Komen Charlotte 9-County Service Area
8. 15th Komen Charlotte Race for the Cure
Held Sat., October 1st in Uptown Charlotte
Raised $1.5 million and still counting!
9. Where the Money Goes
11. Tell Us About You! Attendee Introductions
Current grantees: Brief description of your program
Your experience with Grant Writing
12. 2012/13 RFP Posted Online Visit the grantee resources page of our website at www.komencharlotte.org
13. Planning the Proposal Consider funding priorities carefully.
Discuss ideas with decision-makers in your organization.
Explore opportunities for collaboration.
Read everything!
14. Important Dates Grant Writing Workshop Wednesday, October 19, 2011
Application Deadline Postmarked January 13, 2012
Award Notification March 31, 2012
Grant Period April 1, 2012 – March 31, 2013
Mid-Year Report October 31, 2012
Final Report May 15, 2013
15. 2011 Community Profile
20. Deadline: January 13, 2012
21. Guidelines and Instructions for Applicants Please read and follow instructions carefully, and be clear and thorough with your information
22. Qualifications U.S. Non-profit organization
All past and current Komen-funded grants and awards are up to date and in compliance with Komen requirements
Be located in or providing services in one of more of the Komen Charlotte nine county service areas
23. Insurance Organizations must agree to maintain the following insurance in the event that they are awarded and accept funds from Komen Charlotte:
(i) commercial general liability insurance with combined limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, including death, and property damage
(ii) excess/umbrella insurance, excess to the insurance set forth in (i) above, with a limit of not less than $5,000,000.
24. Insurance Grantees shall name Komen Affiliate as an additional insured under their commercial general liability insurance policy solely with respect to the Breast Cancer Project and any additional policies and riders entered into by Grantee in connection with the Breast Cancer Project.
A proof of insurance document must be provided prior to acceptance of a grant award from Komen Charlotte.
Organizations unable to comply should contact the Affiliate for further discussion.
25. Restrictions Services are provided in the Komen Charlotte service area: Cabarrus, Gaston, Iredell, Lincoln, Mecklenburg, Rowan, Stanly and Union counties in North Carolina; and York County in South Carolina.
Additionally, all recipients of any Komen Charlotte funded services must also reside in one of these 9-counties.
26. Restrictions Organizations may submit multiple grant applications; however, the total sum of grant applications for each organization should not exceed $150,000. Entities with distinct operations that are owned by the same parent organization will be treated individually when calculating the total sum of grant applications.
Services not already offered to medically underserved
Equipment costs not to exceed $5,000
Salaries for personnel related to this project only
27. Peer Review Panel Independent volunteer group that scores and ranks the grant applications.
Ultimately provides grant slate to be voted on by the Board.
Free from influence or control by others, including the Affiliate staff, Grant Committee, and Board of Directors.
Made up of people with various professional backgrounds that represent our community.
28. Peer Review Selection Criteria Impact
Feasibility
Capacity
Collaboration
Sustainability
29. Other General Guidelines Consider using Komen educational materials for your project whenever possible
Grantees are required to participate in the annual Komen Charlotte Race for the Cure on first Saturday in October.
Legal grant contract
Grant period: April 1, 2012 – March 31, 2013
Payment and Reporting
Letter of support and additional materials are not requested
30. Other General Guidelines Confirmation of receipt of application
Announcement of grants awarded
Minimum of $500,000 is to be granted
31. Applications should include and be ordered as follows: Cover Page
Abstract Page (should not exceed 200 words)
Project Narrative (should not exceed 5 pages)
Financial Information
Budget (excel form)
Budget justification (for salary requests only)
List of other sources of funding (if applicable)
Bio-Sketch Form
Proof of Non-Profit Status
Previous grantees must attach their 6-month report
Komen funding history
32. Submission Process Submitted by Director of the project
Keep grant requests to the page limits
Submit 8 copies by mail, as well as an electronic copy
Fax copies not accepted
Applications bound by staples, paper clips, binder clips only (no spiral bound)
33. Proposal Abstract Summary of your proposal.
Do not exceed 200 words.
Used for our report to Komen National.
Be concise!
Written in lay terms for release to the general public.
34. Program Narrative Brief explanation of project
Statement of need / problem to be addressed
Description of key activities & constituency to be served
Program goals and measurable objectives
Activities planned to accomplish these goals
Timetable
Description of other organization, if any, participating in the program
35. Program Narrative Long-term sources for funding
Review of comparable programs offered in service area
Definition of success
Use of the Program’s results
36. Budget Itemize and give details
Make it easy for the Review Panel to understand
Salaries and fringe benefits for staff working on the program
Consultant fees
Meeting Costs
Supplies
Komen Educational Materials
37. Budget Patient Care Costs
Other direct program expenses
Projects become reality because the central idea is sold, not because the proposal is cheap!
Justify expenses. Do your costs follow with narrative program description?
Double check your numbers!
38. Example of Personnel Budget Item
39. Example of Supplies Budget Item
40. Example of Patient Care Costs
41. Funds may not be used for the following purposes: Medical or scientific research (requests should be sent to Komen National)
Media projects (film, radio, web sites, public service announcements, etc.)
Scholarships or fellowships
Construction or renovation of facilities
Political campaigns or lobbying
42. Helpful Hints Read the RFP carefully — follow ALL directions.
Be innovative, realistic, specific.
Write clearly, use active rather than passive voice.
Avoid jargon or acronyms.
Allow plenty of time.
Work with others in your organization to communicate the program and ensure success.
43. Small Grants Komen Charlotte now offers Small Grants up to $5,000
Support breast health education and awareness projects that increase access to or improve breast health and/or breast cancer services for target populations within our 9-county service area
Offered throughout the year – no application deadline
44. Small Grants – Allowable Expenses Educational materials
Meeting Costs
Supplies
Travel
Other direct program expenses
Equipment for educational purposes
45. 10 Tips to Writing a Successful Application
46. #1 – Review the Guidelines
Komen’s Statement of Need
Applicant Qualifications
Grant Restrictions
Do not try and fit a round peg in a square hole
Do not ask for something that does not meet the guidelines
47. # 2 – Plan Ahead
Identify the point person for the grant
Create a timeline to write, review and edit the grant
Outline the goals and align them with the statement of need
Identify supporting information needed and sources of information
Take your time --- A rapidly assembled grant will stand out – not in the way you want it to
48. # 3 – Follow Instructions
Answer the actual questions being asked:
i.e. If question is about the program, do not answer with information about the organization
i.e. If the question asks about the impact of the grant do not write about the need in the community
Follow the submission guidelines (dates and # of copies)
Do not attach additional unrequested materials
49. # 4 – Be Concise
Not a creative writing exercise – not the only grant the reviewer is going to read
Clear project description – what it is and what it will accomplish
Focus on the who, what, when, where and how
Avoid JARGON of LINGO
50. # 5 – Be Specific
Do not leave the reader having to fill in the blanks or imagine the results
If requesting partial funding for a staff position, be clear on where the balance of the funding is coming from
Do not assume the panelists know everything about your organization
Itemize efforts and needs
Do not say – Educational Materials = $4,000
Say – 2000 brochures = $2,000; 100 Videos = $1,000; and 5000 Breast Health Shower cards = $1,000
51. # 6 – Develop and Articulate Real Outcomes
Use SMART Goals
Specific
Measurable
Achievable
Realistic
Time-Bound
Do not use sweeping generalizations
Not clear = “Will educate community on breast health issues”
Say “Will work with Southern Cabarrus county Hispanic community women over next 8 months to increase understanding of breast self exams through bi-monthly workshops to 100-150 participants”
52. # 7 – Establish a Realistic Budget
Evaluate all program expenses
Do not inflate expenses but do not underestimate either
Research actual costs – panelists can tell when it is a guesstimate
Share in-kind contributions – illustrate collaborations
Seek in-kind contributions for “nice to have” items or upgrades in materials (pillows, pins, gift bags)
Do not include expenses in the budget that are not addressed in the narrative – no surprises
53. # 8 – Proofread!!
Double check the entire grant for consistency
Do not say in one paragraph that you will reach 300 women and in another 400
Be careful of typographical errors – spelling and grammar count
Consider having someone not associated with the grant read it for clarity
Not a test- use a calculator
What is panelist to think when they see:
150 mammograms @ $200 = $5,000
54. # 9 – Submit on Time
Komen takes its responsibility to distribute donor dollar seriously, late applications demonstrate a lack of commitment to the process
Please do not put us in the position of not being able to fund a great program because the request was late
55. # 10 – Continuous Improvement / Shared Objectives
Keep doing the work you are doing – until there is a cure we must continue to Educate, Screen and Treat
Continually look for ways to increase the number of people impacted
Learn from others around you
Ask for feedback from the Komen Grants Committee – both if you are funded and if you are not
56. Thank you for coming. Please contact us with any questions! Mary Hamrick
Community Outreach Manager
Charlotte Affiliate of Susan G. Komen for the Cure 2316 Randolph Road, Charlotte, NC 28207
Phone: (704) 347-8181
Fax: (704) 347-8145
Email: s.bailey@komencharlotte.org
