Finding the Data An Overview of Web Sources For Institutional Data Fall 2012
Workshop Overview • Why should I be familiar with outside web sources for data? • What sources are available? • SMC IR website (internal) • Chancellor’s Office Data Mart 2.0 • What happened to Cal-Pass? • Institute for Evidence-Based Change • Other data resources • Outside research resources
Chancellor’s Office Data Mart 2.0 http://datamart.cccco.edu/datamart.aspx
Explore CO’s Data Mart • Take a few minutes to look around the Data Mart and try running some reports…
Data Mart 2.0 • The new Data Mart provides institutional level data for the CCC system • Data can be accessed through “Queries” that are categorized by 5 different topics • Student/Headcounts • Courses • Student Services • Outcomes • Faculty & Staff • Except when noted, this data is the same MIS data used in IR website reports
Student Headcounts • Unlike the data in the IR website docs, these counts do include non-credit students. • Users can disaggregate data by enrollment status, gender, age group ,Ethnicity and unit load • Example: To get the enrollment status count for Spring 2012 you select the following options: • Enrollment status ->Districtwide Search ->Santa Monica CCD ->Term Search -> Spring 2012 • The results can be downloaded into Excel
Outcomes Queries • Basic Skills Cohort Progress Tracker • Provides users with a way to track the number of students that begin in a Basic Skills course, and then complete a Transfer level course in the same subject • Users can select the initial and end term, and the specific Basic Skills subject • Users can disaggregate cohort by gender, age, ethnicity CalWORKs, DSPS, EOPS and a few financial aid options
Outcomes Queries cont. Transfer Velocity Calculator • The query shows the number of students in a cohort that transferred to a four-year institution within a 2 through 6 year time frame • The initial cohort is made out of students that completed 12 units and who attempted a transfer level math or English course. • Students are assigned to the school for which they earned most of their units, and the term they first enrolled at a CCC. • The data can be disaggregated by gender, age group, ethnicity, CalWORKs, DSPS, EOPS and whether they were a financial aid recipient • The most recent cohort is for the 2006-2007 term
Other Queries • The Courses section allows you to query by: • Count of sections, accounting method, SAM code, day/evening status, six digit TOP code • The Student Services section allows you to query by: • Assessment type, CalWORKS status, Disabled students, EOPS, Financial Aid and Matriculation services • Within these groups by gender, age and ethnicity • The Faculty and Staff section provides statewide staffing reports and allows you to query fall staffings by: • Type, gender, age and ethnicity • Success and Retention rates • By demographic, course status and TOP code • Program Awards by TOP code • ARCC Performance Indicator Rate • Count of students in a cohort that met the Progress and Achievement Measure and/or students who earned at least 30 units
What is Cal-Pass? • California Partnership for Achieving Student Success (Cal-Pass) is a data consortium with participation from 6,800 K-12, community college, and four-year institutions • Features: • SMART tool (standard queries) • Data-sharing with participating K-12 and 4-years • What happened? • Funding • Moved 8/2012; largely K-12 now although an expansion is planned with “Cal-PASS PLUS”.
Institute for Evidence-Based Change • SMC recently signed an MOU to participate in California Transitions. • “IN-SITES” (Instance Strategic Information Tracking Educational Success) suite of tools will launch in the next few months. • May replace Cal-Pass for our needs.
Other Data Sources • CSU Analytic Studies Division • UC Statfinder • Economic Modeling Sepcialists, Inc (EMSI) • Workforce development has subscription to service • US Bureau of Labor Statistics’ Occupational Outlook Handbook
Research Resources • Research & Planning Group for California Community Colleges (RP Group) • Conducts research and evaluation from within the CCC system • Provides professional development workshops and conferences. • Provides a repository of different studies, how-to-guides and multi-media presentations • Active listservs • Community College Research Center (CCRC) • Provides a database of research studies on the major issues affecting community colleges in the United States • Recent study topics include career-tech programs, college 101 courses, teaching academically underprepared students, student confidence, and college remediation
Research Resources (cont.) • National Institute for Learning Outcomes Assessment • Chronicle of Higher Education • LearningWorks • American Institutes for Research • EdSource • American Association of Community Colleges • Inside Higher Ed • Pew Internet & American Life Project (Education section)
Additional Assistance • http://www.smc.edu/EnrollmentDevelopment/InstitutionalResearch/Pages/default.aspx • IR office: (310) 434-4556