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Job Descriptions The Next Phase. Presentation to Department Contacts July 2003. Last Year We Introduced:. Online Job Description and supplement forms Electronic transmission, storage and retrieval Job Description Library. Introducing this summer:. Generic Job Descriptions

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job descriptions the next phase

Job Descriptions The Next Phase

Presentation to Department Contacts

July 2003

last year we introduced
Last Year We Introduced:
  • Online Job Description and supplement forms
  • Electronic transmission, storage and retrieval
  • Job Description Library
introducing this summer
Introducing this summer:
  • Generic Job Descriptions
    • Select an established job description with standardized functions, tasks and requirements
    • No classification review required
  • Job Description Builder
    • Choose from an inventory of functions, tasks and requirements
    • Copy and paste into Online Job Description
benefits
Benefits
  • Workload reduction
    • For the Job Card Preparer - reduces the need to compose function, task and requirement language
    • For the Classifier - eliminates or expedites classification review since job documentation is standardized
  • Quicker cycle times
    • Recruitment
    • Reclassification
generic job descriptions
Generic Job Descriptions
  • Download from Job Description Library
  • Pre-determined functions, tasks and requirements
    • General enough to apply to a broad population
    • No ability to edit
  • Enter only fields such as name, supervisor, department, work location, etc.
generic job descriptions cont
Generic Job Descriptions (cont.)
  • No classification review required
  • Normal department job description approval procedures still apply
  • Save and submit to Human Resources
  • Will appear in Job Description Library numbered as a unique position
requirements for using generic job descriptions
Requirements for Using Generic Job Descriptions
  • All Essential Functions must be represented
  • All Selection Criteria must be included
  • Job documentation must be deemed adequate to support HR processes, such as:
    • Recruitment and hiring
    • Classification and pay
    • Performance management
    • Skills and knowledge exceptions to layoffs out of seniority order
how to access
How to Access
  • Users will be provided the option to select from a menu of generic job descriptions after selecting “Create a new description for a position” from the Job Description Main Menu at http://joblink.ucsd.edu/mwb/jobdesc/index.html
  • View example –

Academic Department Student Services Coordinator

alternatively
Alternatively…
  • Use the generic job description as a template
    • Copy and paste language as appropriate
    • Edit to customize to the individual position
  • Once you customize, position requires classification review
job description builder
Job Description Builder
  • Choose from established selection criteria:
    • Occupation
    • Occupational Sub-Group
    • Occupational Sub-Group Category
    • Assigned Functions
  • Returns a list of tasks and requirements commonly associated with the functions chosen
job description builder cont
Job Description Builder (cont.)
  • Select the applicable tasks and requirements
  • Copy and paste into the appropriate sections of the Online Job Description
  • Review, edit and customize as appropriate until position content is fully documented
  • Complete all other sections of the Online Job Description
  • Submit through normal department channels for approval and classification review
technical aspects
Technical Aspects
  • Two browser sessions open simultaneously:
    • Online Job Description
    • Job Description Builder
  • To function properly requires:
    • Microsoft Internet Explorer 6.0 +
    • Netscape 6.2 +
how to access1
How to Access
  • Users will be offered the option to access the Job Description Builder via the Online Job Description form at the Functions/Tasks section. Will link to:

http://joblink.ucsd.edu/mwb/jdbuilder/index.html

  • Demonstration
alternatively1
Alternatively…
  • Copy and paste statements into your word processing application
  • Review, edit and customize as appropriate until position content is fully documented
  • Copy and paste final content into the Online Job Description
summary of options
Summary of Options
  • Start with a blank form
  • Download an approved job description from the Job Description Library
  • Use the Job Description Builder tool
  • Adopt one of the generic job descriptions
status of project generic job descriptions
Status of Project – Generic Job Descriptions
  • 3 generic job descriptions drafted
    • SRA II – Clinical Trials Coordinator
    • SRA II – Basic Science Research Associate
    • SAO I – Academic Department Student Services Coordinator
  • More in progress
    • __ Assistant II – Research Support
status of project job description builder
Status of Project –Job Description Builder
  • Occupational Sub-groups currently available:
    • Clerical & Administrative Support
    • Programming/Systems Analysis
    • Administrative Analysis
    • Laboratory Support
    • Student Affairs
  • Additional groups in progress:
    • Staff Research Associates
process
Process
  • Steering committee guided project and identified priorities
  • Compensation Unit drafted initial content
  • Subject-matter experts across campus reviewed draft content and make recommendations
  • Categories are implemented as completed
  • Continuous opportunity to supplement
implementation
Implementation
  • Phase I - 7/03
    • Generic job descriptions and Job Description Builder content will be available for some of the most highly populated occupations
  • Phase II – 7/1/04
    • Many of the most highly populated occupations will be incorporated
  • Future Development – TBD
    • As determined by campus needs and available project resources
recognition and thanks
Recognition and Thanks!!!
  • UC Riverside – Human Resources Department

(Originator of the Job Description Builder concept)

  • Job Description “Tiger Team”

Anne Cressey Lydia Ikeda

KC Davis Stephanie Wong

Maureen Harden

  • Human Resources Staff

Rosemarie Mirano-del Mar Bill Speckman

Mary Paul Thelma Vanesian

Susan Reba Carol Yoza

  • Teams of Subject Matter Experts
we need and welcome your input
We Need and Welcome Your Input
  • Try different queries and view the results
  • Volunteer to review content as a subject-matter expert
  • Contact the Compensation Specialist assigned to your VC area