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Managing IFMIS. [P. Murphy]. Managing the IFMIS. Current Role of Key Financial Managers & Users New Roles in an IFMIS Users Super- users Application Support Roles ICT support Roles. Current Key System Users & Organisation. Ex Audit. MDA/LG Accounting Officer. MoFEP. Treasury/

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slide1

Managing IFMIS

[P. Murphy]

P Murphy, IFMIS Nairobi Workshop, November 2004

slide2

Managing the IFMIS

  • Current Role of Key Financial Managers & Users
  • New Roles in an IFMIS
    • Users
    • Super- users
    • Application Support Roles
    • ICT support Roles

P Murphy, IFMIS Nairobi Workshop, November 2004

slide3

Current Key System Users & Organisation

Ex Audit

MDA/LG

Accounting

Officer

MoFEP

Treasury/

Acc Gen

Int Aud.

Budget

Macro

Fin Man

Cash

Man

Plan/

Budget

Chief

Acc

Fin Rep

Payroll

Procure-

ment

Bud

Manager

Liabilities/

Assests

P Murphy, IFMIS Nairobi Workshop, November 2004

slide4

PFM & the Integrated Financial Management System

Real Sector

Monetary

Sector

Debt/Asset

Strategy

Government

Sector

PSIP

Real Sector

Macro Model

Tax

Policy

Aid

Mobilization

Strategy

MTFF/MTEF

Ministries, Finance, PC , Donors

Priorities

Revenue, Expenditure, Financing Framework

Tax Revenue

Entreprenurial/Property Income

Fees/Charges/Sales

Land/Asset/Stock Sales

Capital Transfers

Investment Income

Salary & Wages

Employer Contributions

Other Goods/Services

Interest payments

Subsidies/Transfers

Fixed Assets

Stocks

Land

Capital Transfers

Lending less

Repayments

- Local Govt

- Pub Enterprises

- Financial Inst

- Other

Domestic Financing

from

- Monetary Authorities

- Banks

- Other

Foreign Financing

- IDA’s, Govts & Other

Ministry of Finance

Ministry of Finance

Executing MDAs

Rev Authority

Executing MDAs

Ministry of Finance

P Murphy, IFMIS Nairobi Workshop, November 2004

slide5

Management of the Budget Module (In House)

P Murphy, IFMIS Nairobi Workshop, November 2004

slide6

Examples of Key System Modules

P Murphy, IFMIS Nairobi Workshop, November 2004

slide7

Other Key System Modules

P Murphy, IFMIS Nairobi Workshop, November 2004

slide8

IFMS ICT Support Structure

  • Maintenance / Development
  • Contractor Responsibility
  • DB and Apps.
  • Hardware
  • Communications – LAN & WAN
  • Maintenance – Govt Responsibility
  • Generators Suppliers
  • AC suppliers
  • 2nd line of support
  • ICT Operations
  • Data Centre
  • Hardware
  • Environment
  • Operating Systems
  • Database
  • Help Desk
  • Manned by 2 personnel
  • Remote Sites
  • Basic on site Technical Support
  • 1st line of support
  • Remote Support
  • Hardware
  • Operating System
  • Database + Applications
  • WAN
  • 3rd line of support

P Murphy, IFMIS Nairobi Workshop, November 2004

slide9

Application -Required Roles & Responsibilities

  • Facilities Managers
  • Ensure Access
  • Ensure availability for appropriate use
  • Ensure reliability
    • Problem resolution
    • Routine Maintenance
    • Upgrades / updates
    • Security
    • Data backups
  • Ensure systematic expansion
  • Ensure functionality of interfaces to external systems
  • Application Managers
  • Manage users & permissions
  • Ensure availability for appropriate use
  • Manage central functions – setup, chart of accounts, report customization
  • Ensure reliability
    • Problem resolution
    • Routine Maintenance
    • Upgrades / updates
    • Security
  • Ensure systematic expansion
  • Ensure functionality of interfaces to external systems
  • End Users
  • Manage & Operate Business Processes
    • Data entry
    • Validation
    • Authorization
    • Outputs
    • Integrity

Data Centre Personnel

FMS and IFMS Accts.

Defined Users

P Murphy, IFMIS Nairobi Workshop, November 2004