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Functional design of an IFMIS. Bengt Anderson Director The Swedish National Financial Management Authority. INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEMS IN GOVERNMENTS. IFMIS. Functional design of an IFMIS. Presentation Definition of an IFMIS

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functional design of an ifmis

Functional design of an IFMIS

Bengt Anderson

Director

The Swedish National Financial Management Authority

Bengt Anderson The Swedish National Financial Management Authority

integrated financial management information systems in governments

INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEMS IN GOVERNMENTS

IFMIS

Bengt Anderson The Swedish National Financial Management Authority

functional design of an ifmis1
Functional design of an IFMIS
  • Presentation
  • Definition of an IFMIS
  • Consolidated Accounts - Management Accounting
  • Off the shelf package - Bespoke software
  • Accounting Standards
  • Enterprise Resource Planning – Best of Breed
  • Central IFMIS in Sweden

Bengt Anderson The Swedish National Financial Management Authority

presentation
Presentation
  • Financial Management Authority of Sweden
  • Statistics Sweden
  • National Audit Office
  • Defence Material Purchasing Authority
  • Swedish Telephone Company
  • UN Conference on Environment

Bengt Anderson The Swedish National Financial Management Authority

definition
Definition
  • Planning/Budgeting
  • General Ledger/Accounting
  • Human Resource
  • Management Accounting
  • Performance Measurement
  • Asset Management/Inventory
  • Appropriation Account
  • Workflowsystems

Bengt Anderson The Swedish National Financial Management Authority

financial management environment
Financial Management Environment

Framework for Federal Financial Management Systems, JFIMP

Bengt Anderson The Swedish National Financial Management Authority

trends
Trends
  • International Standards
  • ”Off the shelf package”
  • Accrual Budget and Accounting
  • Consolidated Accounts and Information
  • Information- and response burden in the Agencies
  • Shared service
  • Fewer Financial Management Systems

Bengt Anderson The Swedish National Financial Management Authority

international standards
International standards
  • International Federation of Accountants/Public Sector Comitte
  • National Accounts
  • Government Financial Statistics

Bengt Anderson The Swedish National Financial Management Authority

issues
Issues
  • Data entry once
  • Classification
  • Chart of Accounts
  • Complexity
  • Totaly Integrated
  • Program Budget Structure
  • Performance Measurement
  • Big Bang Implementation

Bengt Anderson The Swedish National Financial Management Authority

system integration strategies
System & integration strategies

Bengt Anderson The Swedish National Financial Management Authority

erp strategy
ERP-strategy

Definition

  • One central system used within main areas (FM, Planning, Production, Purchasing, Inventory, HR)
  • Special solutions within few and narrow areas
  • Integration through the ERP-suite or through separate integration solution

Motives

  • Business development through best practice processes supplied by the ERP-package
  • Improved information management and increased transparency
  • Lowered maintenance cost
  • Integration within the solution

Business process 1

Business

areas

Business process 2

ERP

IT-support/ integration

Integration strategy

ERP

ERP

MW

Bengt Anderson The Swedish National Financial Management Authority

best of breed strategy
Best-of-Breed Strategy
  • Definition
    • Several systems used within main areas (FM, Planning, Production, Purchasing, Inventory, HR)
    • Niche systems within a number of areas
    • Separate integration platform
  • Motives
    • Business development through best practice processes supplied by different systems within the solution
    • ERP-suite not good enough within critical processes
    • Evolutionary strategy preferred by decision makers

Affärsprocess 1

Business

Areas

Affärsprocess 2

IT-support/ integration

EAI

Integration strategy

MW

Bengt Anderson The Swedish National Financial Management Authority

servey
Servey

Förhållande

nöjda - missnöjda

BAS

PLUS

Bengt Anderson The Swedish National Financial Management Authority

central ifmis in sweden
Central IFMIS in Sweden

Parlament

Ministries

Agencies

State Budget System

State Account

HERMES

Database

State Budget

Annual Directives

Ministry of Finance

Public

Bengt Anderson The Swedish National Financial Management Authority