Thursday, September 30, 2010 9 – 11:00AM 209 Main Building – Lexmark Public Room

1. SACS Reaffirmation Project Compliance Certification Team OrientationCompliance Certification Report Thursday, September 30, 2010 9 – 11:00AM 209 Main Building – Lexmark Public Room Jennifer Skaggs, Ph.D. SACS Reaffirmation Project Director University of Kentucky

2. Internal Timeline & Checklist – Year One • October 2010 • Review basic SACS documents • Principles of Accreditation • Resource Manual (Team Leaders) • Official SACS website (www.sacscoc.org) • Familiarize self with principle(s) and UK’s 5th year report and 2002 self-study • November 2010 • Review examples from other institutions • Be sure to include samples from UK’s 5th year report & 2002 Self-Study if applicable • Post examples on SharePoint site • January 2011 • Specific evidence collection ramps up • Post to SharePoint site • Using Tables and Charts when it’s effective CC Team Orientation CC Report 9/30/10

3. Internal Timeline & Checklist – Year One (continued) • February 2011 • Work on narrative ramps up • Specificity and illustrations are important • March 2011 • Place evidence in targeted PDF form whenever possible • Don’t make the reviewer “hunt” for the information • May 2011 • Have narratives prepared in “first draft” form • Have links to evidence embedded into the narrative • Allows selected UK Leadership to be prepared for their SACS Orientation meeting in Atlanta CC Team Orientation CC Report 9/30/10

4. Internal Timeline & Checklist – Year One (continued) • July 2011 • Polish writing narratives to be “one voice” • Match narratives with links to evidence • September 2011 • Complete draft due with YOUR judgment of compliance • October 2011** • Initiation of final editing • Address all issues of non/partial compliance • Streamline electronic delivery • January 2012 • Leadership Team Review begins CC Team Orientation CC Report 9/30/10

5. Narratives • The design of the narrative sets expectations, shapes the first impression, and foreshadows the content. • Well-structured narrative designs • Avoid the halo/reversed halo effect • Demonstrate understanding of the concept • Organized well with good examples from minutes, catalogs, etc. • Include clear, substantial evidence which addresses each standard directly. • Use/integrate SACS language making it easy to see connections between responses and standards CC Team Orientation CC Report 9/30/10

6. Evidence • Provides illustration and proof of compliance • Pattern of evidence • Weight of evidence • Uses flowcharts, graphs, tables, and other visual tools to: • Present and preview • Integrate • Summarize CC Team Orientation CC Report 9/30/10

7. Components of the Compliance Standards • The Assertion • Statement of compliance status • The Evidence • Testing the evidence • Determining what evidence is present • The Analysis • Linking the evidence to the assertion • The Conclusion • Restatement of the compliance status CC Team Orientation CC Report 9/30/10

8. Examples from Other Institutions • Southeastern Louisiana • Combined SACS Campus Website with Compliance Certification Report • http://www2.selu.edu/sacs/ • Prairie View A & M • Separate SACS Campus Website and Compliance Certification Report • http://www.pvamu.edu/pages/4041.asp • http://www.sacs.pantherconnect.com/index.html CC Team Orientation CC Report 9/30/10

9. Now it’s Your Turn… The institution engages in ongoing, integrated, and institution-wide research-based planning and evaluation processes that (1) incorporate a systematic review of institutional mission, goals, and outcomes; (2) result in continuing improvement in institutional quality; and (3) demonstrate the institution is effectively accomplishing its mission. (Core Requirement 2.5) CC Team Orientation CC Report 9/30/10

10. Questions to be asked by Compliance Certification Teams • What are the focal points of your assigned requirements/standards? • What might be the concerns of off- and on-site reviewers regarding your assigned requirements/standards? • What UK policies and/or official procedures apply to these requirements/standards? • What is the common practice at UK concerning these requirements/standards? • Have recent reviews been conducted concerning these requirements/standards? • Are there other policies and procedures needed to document compliance with this topic? • Is there other evidence such as records, survey results, reports, etc. needed to document compliance with this topic? CC Team Orientation CC Report 9/30/10

11. What to look for: • Look for numbers • … (1) incorporate a systematic review of institutional mission, goals, and outcomes; (2) result in continuing improvement...etc. • Look for commas • “The institution engages in ongoing, integrated, and institution-wide research-based planning and evaluation processes…” • Look for compound-modifiers • “institution-wide research-based planning and evaluation processes.” CC Team Orientation CC Report 9/30/10

12. Core Requirement 2.5 (brief example) • Introduction • SACS expects evidence of written policies and procedures that are being followed-the introduction must include these written policies introducing the evidence of them being followed. • Organization of the IE process • Planning • Strategic planning process • Budgeting • Feedback Mechanisms • Evaluation • Annual Reports • Personnel Evaluation • Assessment • Unit/Program • Core Learning Areas • University • Document Accountability program reviews and specialized accreditations • Continuous Quality Enhancement • Student success • Management Structures • Funding • Conclusion CC Team Orientation CC Report 9/30/10

13. Questions? CC Team Orientation CC Report 9/30/10