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Cool Tool:. Agenda. Introductions Common Manual Facts e-Collection Overview ICM Tips and Tricks Going Paperless Exercising Our New Skills. Collaborative effort of every FFELP guarantor Policies come from federal rules or may be designed to protect the federal fiscal interest

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agenda
Agenda
  • Introductions
  • Common Manual Facts
  • e-Collection Overview
  • ICM
  • Tips and Tricks
  • Going Paperless
  • Exercising Our New Skills
the common manual
Collaborative effort of every FFELP guarantor

Policies come from federal rules or may be designed to protect the federal fiscal interest

Policies developed with community participation

The Common Manual
stats
Stats
  • Since 1996:
    • Over 800 policy issues presented to the community for comment
    • More than 260 policy issues “considered” and not developed
common manual versions
Common Manual“Versions”
  • Paper
  • Electronic Common Manual (ECM)

CD ROM

  • Integrated Common Manual (ICM)

Download Monthly

04 paper version
’04 Paper Version
  • 652 Pages, including Summary of Changes
  • New Content in Appendix F
  • Reminder Appendix H: Comprehensive History with Topical Index
e collection in brief
e-Collection in Brief
  • Produced/Distributed by FFELP Guarantors
  • CD Format
  • Read-only
  • Searchable
e collection system requirements
e-CollectionSystem Requirements
  • Can be installed or used right from CD
  • Windows 95, 98, ME, NT 4.0, 2000 or XP
  • Adobe Acrobat or Acrobat Reader (version 4.0 or higher)
  • 32 megabytes RAM
  • 172 MB of available hard-disk space
  • CD-ROM drive
e collection contents
e-Collection - Contents
  • The Electronic Common Manual (ECM)
  • Higher Education Act
  • Regulations
  • Dear Colleague Letters
slide10
ECM
  • Housed & Distributed on CM e-Collection
  • Static
  • Intrinsic “Magic”
    • Hyperlinks
    • Search capability
quick ecm access
Quick ECM Access
  • Click on + to expand menu items
  • Click on - to compress menu items
e collection magic
e-Collection – Magic
  • Brings you to related text instantly
  • Find:
    • Chapter titles (A)
    • Index (B)
    • Any green text (C)
    • Blue text will take you to glossary definitions (D)
slide15

A

C

B

D

e collection icons adobe 4 0 5 0
e-Collection – Icons(Adobe 4.0 & 5.0)
  • Goes to the next or previous page
  • Adjusts your view of the current page
e collection icons adobe 4 0 5 01
e-Collection – Icons(Adobe 4.0 & 5.0)

Use to find a specific term

  • Click on icon
  • Type word
  • Click search
  • Search will begin on page you are viewing in document
e collection icons adobe 6 0
e-Collection – Icons(Adobe 6.0)
  • Goes to the next or previous page
  • Adjusts your view of the current page
e collection icons adobe 6 01
e-Collection – Icons(Adobe 6.0)

Use to find a specific term

  • Click on icon
  • Type word
  • Click search
  • Search will begin on page you are viewing in document
reference links
Reference Links
  • CM References Linked to Source Documents on the Web
  • NOT linked within the CD to documents on CD
reference links1
Reference Links

Cursor over citation indicates hyperlink. Click to activate

integrated resources
“Integrated” Resources
  • “Integrated” Regulations
  • “Integrated” HEA
  • Shows amendments to text in underline/strike-out format
slide27
ICM
  • Housed on Guarantor websites
  • Also on NCHELP website in their “e-Library”
  • Updated monthly with policy change and text enhancements
  • Same Intrinsic “Magic” as the ECM
    • Hyperlinks within text and to source documents
    • Search capability
icm download
ICM Download
  • Access/Use Directly from Web
    • Large file
    • Searches are very slow
  • More Efficient to Download Monthly
    • Speeds access
    • Move “old” file to recycle bin
icm download pc users
ICM Download-PC Users
  • Right click on the "Integrated Common Manual" or “PDF.
  • Choose "Save Target As.“
  • Choose “Desktop” and click on "Save.“
  • Complete when the message "Download Complete“ appears.
icm download mac users
ICM Download-Mac Users
  • Simultaneously hold the Control key and click on the "Integrated Common

Manual" PDF

  • Click on “Download to Disk”
  • Save the document to your desktop
tips and tricks
Tips and Tricks
  • CM organized in “Life of the Loan” chronology
tips and tricks1
Tips and Tricks
  • Highlighted terms link to Glossary definitions

To get this!

Click

tips and tricks2
Tips and Tricks
  • Contents of Appendix H
    • Documents the history of FFELP in date order
    • Details substantive changes in policy
    • Notes publication of statutes, regulations and letters
tips and tricks using the history
Tips and Tricks:Using the History
  • Topical Index Leads to General Topics
  • Program Changes Sorted 1st by Year
  • Topics in Each Year Sorted Alphabetically
tips and tricks history example
Tips and Tricks:History Example
  • Question: When were the “delayed delivery” rules first implemented?
  • First, what “topic?”
tips and tricks history example1
Tips and Tricks:History Example
  • Search either e-version for “delivering loan funds” (start at the beginning of appendix H!):
    • First “hit” for delayed delivery---12-19-89 delaying delivery of SLS loans
    • Second---1-1-91 delaying delivery of Stafford loan funds
    • NEXT---10-1-98, exemptions for low-default schools
disbursement rules how to define days
Disbursement Rules: How to define “days”???
  • Recent QUESTION from a Listserve:

We do EFT disbursements at my school and we know that monies can’t be disbursed more than 10 days before the beginning of the semester. But is that 10 working days [business days] or calendar days?

disbursement rules how to define days1
Disbursement Rules: How to define “days”???
  • Where do we start to find the answer?
  • Look to Common Manual first? Why???
    • Written in simple English
    • Organized “in order” of the loan process
    • Has regulatory/statutory/other cool cites & references
disbursement rules how to define days2
Disbursement Rules: How to define “days”???
  • Let’s try it . . . !
  • Open the Common Manual (ECM or ICM)
  • Where to start?
    • Q. What are we doing?
    • A. Delivering loan funds
how to define days
How to define “days”???
  • Q. Where does “delivering loan funds” fall in the life-of-loan time line?
  • A. Looking at the table of contents, the answer is most likely in Chapter 8-Loan Delivery.
how to count days
How to Count Days???
  • Thus, the scheduling for disbursements is based on just “days” or CALENDAR days.
how to count days1
How to Count Days???
  • But, subsection 8.7.A clarifies that once an EFT is received, the Initial, Conditional, and Return Periods are all based on BUSINESS days.
your policy questions
Your Policy Questions!

Lets find the answer...

thank you for joining us
Thank you for joining us!

Jacki Fairbairn, Great Lakes

Dan Tryon, MGA