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New Parent Information session

Join us for a presentation by the school management, OIB Garderies, and the Parents' Association (APEEE). Learn about the APEEE e-enrolment platform, services, and communication aspects. Q&A session and welcome drink included.

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New Parent Information session

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  1. New Parent Information session Welcome - Bienvenue 11 June 2019

  2. AGENDA • Presentation by the School management • Presentation by the OIB Garderies • Parents’ Association (APEEE) overview • APEEE e-enrolment platform • APEEE services • Communication aspects • Q&A • Welcome drink

  3. Welcome by the School management

  4. EEB III School Management • Ms Malik Acting Director • Mr Garry Deputy Director Secondary • Ms NideletActing Deputy Director Nursery/Primary • Ms Hector Deputy Director Finance / Administration

  5. Présentation des Garderies Postscolaires (GPS) et Garderies Aérées (GA)OIB.CPE.2 Réunion d'information du 11/06/2019 Julie Nicolaïdès Chef d’équipe

  6. LES MISSIONS D'ACCUEIL • LA GARDERIE POST-SCOLAIRE (GPS) • Accueil de septembre à juin (hors congés) après les cours • A temps plein ou partiel • Enfants de 4 à 12 ans • LES CONGÉS SCOLAIRES • LES INSCRIPTIONS PONCTUELLES • Accueil ponctuel- OIB-INSCRIPTIONS-GARDERIES-POSTSCOLAIRES@ec.europa.eu • Nombre de jours limités • LA GARDERIE AÉRÉE (GA) • Principalement à Overijse et autres sites en cas d'affluence • A Pâques (y compris congés écoles belges) • Vacances d'été (juillet-août)

  7. Programme pédagogique (I) • Programme fondé sur 7 besoins fondamentaux • Etre en sécurité; • Etre reconnu comme une personne unique; • Avoir sa place dans un groupe; • Avoir des repères et des limites; • Jouer; • Choisir librement ses activités; • Avoir du temps

  8. Programme pédagogique (II) – l'étude • A l'initiative de l'enfant et/ou à la demande du parent • De courte durée • Le rôle de l'éducateur responsable de l'étude consiste à : • Ecouter • Encourager • Soutenir • Encourager l'entraide entre enfants • Responsabiliser l'enfant et non à corriger, contrôler ou vérifier si les devoirs sont terminés.

  9. Principaux acteurs • L'Educateur(trice) : personnel professionnel et qualifié encadré dans son travail pédagogique par un(e) psychopédagogue. • Le chef d'équipe = Teamleader • Le/la psychopédagogue

  10. GPS : Localisation des 12 SITES • Dans 4 bâtiments de la Commission • Dans 2 bâtiments décentrés de la Commission: • Bâtiment du contractant : BarnePark (214 chaussée de Wavre) • Sur 5 sites des Ecoles européennes : Uccle/Berkendael, Woluwe, Ixelles et Laeken

  11. GPS - Bâtiments de la Commission • Horaires d'ouverture: • Lundi, mardi, jeudi, vendredi: Dès l'arrivée en bus => 18:45 (le Vendredi => 18 h00) • (Arrivée en bus des sites des EE, transport supervisé par surveillants de l'APEEE) • Mercredi: Dès la fin des cours => 18:45 (repas + Arrivée en bus des sites des EE, transport supervisé par les éducateurs GPS – sauf Berkendael)

  12. GPS – Ecoles Européennes Ixelles • Heures d'ouvertures : • Lundi, Mardi, jeudi, vendredi : dès la fin des cours => 18:45 (=>18H le vendredi) • (sur site de L’EE) • Mercredi: Dès la fin des cours => 18:45 sur site, repas supervisé par les éducateurs GPS sauf pour les maternelles.

  13. GPS – Bâtiments de la Commission • Horaires particuliers (« Congé scolaire »  ou GA) • ouverture dès 8H00 (fermeture soir 18h45 - 18h00 le vendredi ) • Garderie Aérée (GA) :Lundi à jeudi: 08h00 à 18h00 - Vendredi: 08h00 à 17h30

  14. GPS - Ecoles Européennes Transferts en bus : • Des écoles européennes vers tous les sites centraux

  15. GPS - Ecoles Européennes Année 2018-2019 • Ixelles : 17 groupes • 5 groupes d'enfants de 4-5 ans • 6 groupes d'enfants de 6-7 ans • 4 groupes d'enfants de 8-9 ans • 2 groupes d'enfants de 10-12 ans • 1 salle d'étude (par rotation - tous âges)

  16. GPS - Bâtiments de la Commission À titre d’indication, pour l’année scolaire 2018/2019 : • Genève : 6 groupes • Beaulieu : 12 groupes • COLE : 9 groupes • Palmerston : 13 groupes • Van Merlant : 8 groupes d’enfants de 8-12 ans • Wilson : 18 groupes • Barnepark : 3 groupes d’enfants de 4-6 ans

  17. Accès aux sites – Mesures de sécurité Inscription des personnes autorisées (+ de 16 ans) dans Kiddyweb. Les personnes autorisées doivent avoir leur badge ou leur carte d’identité et se présenter à la sécurité des écoles. • Ixelles : • Local d'attente à l'entrée de l'école • Contrôles par les gardes à l'entrée • Périodes de reprise des enfants toutes les 30 minutes (formulaire à compléter) • à partir de 16h30 les lundis, mardis et jeudis • à partir de 13h30 les mercredis et vendredis • n° d'appel spécial pour les exceptions ouvert 1h avant le début des reprises • changements possibles – flexibilité du service

  18. Liens utiles • Site GPS : https://myintracomm.ec.europa.eu/staff/EN/family/children/outdoor-childcare-center/Pages/index.aspx • Lien Kiddyweb : https://webgate.ec.europa.eu/kiddyweb • Questions administratives (inscriptions, contributions, modifications, dépannages …) boîte fonctionnelle :OIB-INSCRIPTIONS-GARDERIES-POSTSCOLAIRES@ec.europa.eu • Questions opérationnelles (repas, bus, étude, objets perdus, carte d'accès,...)   boîte fonctionnelle: OIB-GARDERIES-SECRETARIAT@ec.europa.eu • Site Garderie Aérée : https://myintracomm.ec.europa.eu/staff/EN/family/children/outdoor-childcare-center/Pages/index.aspx

  19. APEEE Overview

  20. Role of the EEB III Parents’ Association Mission:Representing the parents from 7 language sections (CZ, DE, EL, EN, ES, FR, NL) in all areas affecting the school life of our children • Educational affairs (within and outside our school) • Services management (transport, canteen, extra-curricular activities) • Participation in the wider context of all European Schools (following the activities of the Secretariat-General of European Schools, Board of Governors, Interparents Association) • Provide information and communicate with parents on a variety of actions

  21. APEEE Overview Administration & Services Educational aspects Communication aspects Representing the parents at the School Administrative Council APEEE keeps parents informed via : HORIZONTALMATTERS - IT (Coordination, HR questions, secretariat, budget, social fund, e-services) CANTEEN APEEE competence, in consultation with the school Representing the parents at the School Educational Councils (of Primary and of Secondary) Website https://www.apeeeb3.be/ Distribution of APEEE messages to all parents (Follow also School messages via SMS) Representing the parents at the School Consultation Committee EXTRACURRICULAR ACTIVITIES APEEE competence, in close cooperation with the school Representing the parents at INTERPARENTS Newsletters TRANSPORT APEEE competence Representing the parents in the Board of Governors and its preparatory bodies / WGs APEEE Staff 1 Administrative Office Manager 1 IT Manager 12 staff members in the canteen 3 members in transport 2 members in Périscolaire Representing the parents in negotiations with other partners (EU institutions, local authorities etc.) APEEE is a non-profit organization under Belgian law (AISBL), which manages its own budget and employees. External staff is used for transport (bus attendants), extracurricular activities’ teaching and canteen service (Atalian)

  22. ALL PARENTS OF THE SCHOOL Up to 4 class representatives Elected after each annual Class meeting (including 1 “info rep” and one Treasurer in Primary/Nursery) General Meeting (AG) Open to all APEEE members having paid the annual family subscription fee Only class representatives have the right to vote Management Board (CA) (25 members) (elected by the sections, MAT class representatives and the AG) 7 section representatives for Primary (1 per section) 7 section representatives for Secondary (1 per section) 1 MAT representative (elected annually by all MAT class representatives) 5 members elected on rotation at the annual General Meeting (+5 in place from previous year) Executive Committee (EC) (8-13 members) 1 VP Administration, 1 VP Educational matters, 1 VP Communication, 1 Board member in charge of each sector (canteen, transport, extracurricular), 1 Treasurer, 1 Secretary (President participating as an observer) Educational Advisory Committee (EAC) (7-9 members) 1 VP Educational matters, 1 representative per language section (members of the School Educational Councils are also invited to attend)

  23. The APEEE e-enrolment platform

  24. eEnrolment

  25. What is it? Single electronic platform to manage: • Registration in all APEEE services • Bus • Canteen • Extra curricular activities • e-Payments to APEEE • Family contact information per person • Mother • Father • Child(ren) • Focused communication to groups • IT Manager: Lucas TASHO

  26. Who benefits from eEnrolment? Parents • Single platform for all services, requests and operations • Each parent has his own login to the system Children • Up-to-date contact information • Single daily schedule for all services APEEE services • Manage requests’ workflow • Less time spent on e-mails and more time spent on delivering and improving services

  27. Starting with eEnrolment Invitation e-mail • Asking for login to eEnrolment • Parents receive separate invitations Initial connection • Update of children and parent contact information Request for services • Select canteen / bus / périscolaire Note: All parents get access to the e-Enrolment system. Only parents that have paid their annual family subscription of 45 euros may request & use our services.

  28. Available on any device

  29. Key functions/ options Click on your children name to edit their contact info Key functions menu

  30. The standard process

  31. How payments are made The system accepts full electronic payments You may choose online (bancontact or credit / debit card) or offline (via standard bank transfer) payment Watch the how to video at: https://www.youtube.com/watch?v=1ybFCAyvRz0

  32. Overview of payments

  33. A few remarks • The eEnrolment is the new system (since June 2017) for managing APEEE services • Remember to ensure that your contact information is up to date • The system may send you information e-mails. Please check that they do not arrive in your spam folder. You may opt-out of general information messages (see our Privacy policy) • All functions of the system are documented via step-by-step video guides (in the system itself and on the APEEE site) • In doubt please watch the videos carefully before sending a request for help by e-mail • We hope you are as excited as we are for the eEnrolment that has been launched!

  34. APEEE Services

  35. Transport Service • Morning – Arrivals by 8.20 am (ALL) • 1st departure – 3.35 pm (MAT/Primary/S1-2) • 2nd departure – 4.30 pm (S1-7 and pupils enrolled extracurricular activities) • Wednesday departure – 1 pm • Service to Commission Garderies - at 3.35 pm and 4.30 pm (Monday, Tuesday, Thursday) / 1.30 pm (Wednesdays) / 12.30 pm and 3.35 pm (Fridays) • Supervisors on all buses (adults or upper secondary students) • Over 2,200 pupils daily • APEEE exclusive responsibility • Head of sector: Isabelle CALLENS • Assistants: Emilia QUIROGA & Phyllis MICHAEL • Board representative : Fani ZARIFOPOULOU and other members of the Working Group: Kamila KAUKIEL, Geraldine Barry, Elena Martin Alonso

  36. Transport Service

  37. Transport to OIB afterschool childcare facilities

  38. Canteen Service • Exclusive competence of the APEE with oversight consultative committee, including School representatives. • Supervisors are of the sole responsibility of the School. • Staff: • Head of sector: Didier DELHOUX • Assistant: Paola CATALANO • Desk officers: Nathalie FOREST, Anna DI MARZIO • APEEE Board representative: Maria SAURA and other members of the Canteen Working Group: Jakub NICE and Tomas HRUBY, Eleanna Stergiouli, Nicole Stylianidou. • For further information please see internal rules on the website

  39. Canteen Service

  40. Canteen Service

  41. Extra-curricular activities • Over 200 after-school activities per week culture or sport • Nursery, primary and secondary • About 1,020 pupils undertaking over 2,500 activities taught by 70 specialists • Joint oversight committee composed of APEEE and school representatives • Most activities are given in French • Staff: • Head of sector: Jacky MATERNA • Assistant : Sochip Chy • Board representative: Nicole STYLIANIDOU and other members of the Working Group, Yvonne STAUSBOLL, Tomas HRUBY, Tassos PAPADOPOULOS, Rosita LAKE

  42. Extra-curricular activities

  43. Monday - Tuesday - Thursday 8.30 am to 3.20 pm School Study for secondary students 3.30-6.30 pmNursery Ixelles site Nursery Gym for nursery Primary Hall for primary Parents 3.30 pm 3.30 pmHome bus 4.30 pm 5.30 pm or 6.30 pm 6.30 pm 3.30-4.30 pm Snack and Go 3.30 – 4.30 pm Extracurricular activities or monitored work 3.30 pmNursery bus 4.30 pmHome bus Nursery rotunda Parents 4.30 – 4.45 pm 4.30 – 5.30 pm or 4.30- 6 pm Extracurricular activities or monitored work 4.30 – 5.30 pm Snack and Go 4.30 -5.30 pm Nursery/ P1-2 Parents 5.30-5.45 pm Nursery rotunda 5.30 -6.15 pm Parents 6- 6.15 pm Parents 6.30 pm Transfer under the school’s responsibility Transfer under the responsibility of the extracurricular organization Transfer under the responsibility of the nursery Retrieved by the parents on site

  44. Friday 12.15 am – 5 pmNurseryIxelles site Friday Primary 1-2 and Nursery 8.30-12.15 am School 12.15 amParents Friday Primary 3-5 Secondary 8.30 am – 3.30 pmSchool Nursery gym for nurseryPrimary hall for primary 1-2 12.30 am Shuttle buses for the nurseries 12.15 am – 3.15 pm Extracurricular activities 3.30 pm 3.30 pmHome bus Nursery rotunda 3.30 pm 3.30-4.30 pmExtracurricular activities, monitored study 3.30-4.30 pm Snack and Go 3.30 pmNursery bus 3.30 pmParents 4.30 pm Nursery rotunda 4.30 pm 4.30-6 pm ExtracurricularSwimming'sport- city'' 4.30-5.30 pm Snack and Go Monitored study/ Extracurricular activities Nursery rotunda 5.30 pm 4.30 pmHome bus 5 pm 4.30 pmParents 5.30 pmParents Retrieval Sport City Transfer under the school’s responsibilityTransfer under the responsibility of the extracurricular organizationTransfer under the responsibility of the nurseryRetrieved by the parents on site

  45. Wednesday Primary 1-2 & Nursery 8.30-12.40 am School Primary 3-5 & Secondary 8.30-12.40 am School Yard Primary Hall 1 pmParents 1 pmHome bus 12.40 am-1.30 pmNurseryIxelles site Meal 12.40 am- 1.30 pm Hot or cold meal 1 pm Extracurricular activities Swimming Calypso nursery Bus 1.30 pmNursery bus Parents in front of the nurseries Shuttle bus 1.30 -2 pm Parents at the Primary Hall 2 pm Extracurricular activities Swimming VUB Nursery rotunda Extracurricular activities Retrieval at Calypso towards 3.45 pm 1.30 – 3 pm Activity Extracurricular 1-5 pm Nursery Ixelles site 3 pm 5 pm 2.30-3.50 pm…3.45 pm Activities Nursery rotunda 3 pm Parents 3.15 pm 4.15 pm Retrieval at VUB towards 4.15 pm Nursery rotunda 4 pm Transfer under the school’s responsibility Transferunder the responsibility of the extracurricular organization Transfer under the responsibility of the nursery Retrieved by the parents on site

  46. Communication &Information

  47. How to contact the APEEE services General questions – APEEE Office and IT Manager e-mail: info@apeeeb3.be/enrolment@apeeeb3.be Tel. : 02 211 40 00 Transport e-mail: transport@apeeeb3.be Tel.: 02 211 40 03 Canteen e-mail: cantine@apeeeb3.be Tel. : 02 211 40 05/ 02 211 40 06 After-school activities e-mail: periscolaire@apeeeb3.be Tel. : 02 211 40 04 Time-schedules for any contacts are displayed on the APEEE website

  48. Sources of information • European Schools’ web site (general overview of the system and of its curriculum): http://www.eursc.eu • EEB 3 website : http://www.eeb3.eu/ • APEEE website (specific information for each sector and information for all parents) : https://www.apeeeb3.be/ • OIB Garderies : http://www.eeb3.eu/index.php?id=423 e-mail: OIB-GARDERIES-POSTSCOLAIRES@ec.europa.eu

  49. Other useful links Within our schoolAPEEE XL Book (within the School Welcome Pack, available on SMS)Rules and FAQs (on our webpage under each section) Outside and above our schoolINTERPARENTS http://www.interparents.euALUMNI EUROPAE http://www.alumnieuropae.orgGUDEEhttp://www.gudee.eu

  50. Communication • From school (Schola Europea / SMS) and APEEE news directly to all parents • APEEE Vice-President on Communication: Catherine Fenech APEEE e-mails From APEEE webmaster to all parents

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