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Lotus Notes Tips and Tricks. I didn’t know Notes could do that!!!. http://www.alanlepofsky.net. Rearranging Table Cells or List Items. CTRL + UP, CTRL + DOWN. Alan Ed John Steve. Ed Steve John Alan.

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rearranging table cells or list items
Rearranging Table Cells or List Items
  • CTRL + UP, CTRL + DOWN
  • Alan
  • Ed
  • John
  • Steve
  • Ed
  • Steve
  • John
  • Alan

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/re-arranging-values-in-a-list-or-cells-in-a-table

keep document context when switching views
Keep Document Context When Switching Views
  • Select document, press and hold CTRL, switch views

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/where-was-that-document-again

copy selected as table
Copy Selected As Table

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-selected-as-table

copy selected as table to spreadsheet
Copy Selected As Table to Spreadsheet

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-data-from-notes-to-a-spreadsheet

powerful text formatting shortcuts
Powerful Text Formatting Shortcuts
  • Increase/Decrease Font size
    • Select text, press F2
    • Select text, press Shift + F2
  • Convert to bulleted list
    • Select text, press Alt + T, then L, then L
  • Indent/Outdent
    • Select text, press F8
    • Select text, press Shift + F8
re arranging mail addresses
Re-arranging Mail Addresses
  • You can’t drag and drop in the email itself, but you can in the Address Dialog box.

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-recipient-names

attachment viewers
Attachment Viewers
  • You don’t always have to launch the native application, use “View” instead.
    • Magnify
    • Rotate
    • View and extract zip files!

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/viewing-an-attached-file

drag and drop attachments
Drag and Drop Attachments
  • From Notes to OS
  • From OS to Notes
  • Hover over Windows taskbar buttons to make Notes active.
  • Within Notes, hover over window tab to make that document active

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-files

picture properties
Picture Properties
  • A little formatting can make a document look much better.

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-properties

picture links
Picture Links
  • Add links to pictures to make them “come to life”
  • Image maps
  • Fancier DB, View, or document links

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-1

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-2

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-3

picture wrap
Picture Wrap
  • Wrap Text
  • Align Images

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/wrap-text-around-images

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/text-wrap-for-images-part-2

create new folder
Create New Folder
  • Easily create a document from any database

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/create-new-toolbar-icon

startup folder
StartUp Folder
  • Automatically start databases, links, application, files!

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/startup

extended accelerators
Extended Accelerators
  • Press the ALT key, and numbers appear on the Action Buttons in the current document or view
  • Press ALT + W, numbers appear over the Windows tabs
  • Press ALT + B, numbers appear over the bookmark icons

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/extended-accelerators

tabbed window interface
Tabbed Window Interface
  • Now every program wants to look like Notes! (IM clients, newsreaders, web browsers)
  • Drag and Drop Re-order
  • Open In New
  • Notes 7 = Close All
  • Saved Windows State

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/tabbed-window-ui

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/open-in-new-window

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/new-window-tab-options-in-notes-7

navigation history
Navigation History
  • If you prefer your keyboard to the mouse, you can use ALT+LEFT ARROW to go back, and ALT+RIGHT ARROW to go forward.

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/go-back-go-forward

creating groups
Creating Groups
  • Copy Into New Group
  • Add Recipients to Group in Address Book

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/quickly-create-groups

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/add-recipients-to-group-in-address-book

suggested meeting times
Suggested Meeting Times
  • Let Notes find the best time for a meeting.

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/meeting-scheduler-assistant

summarize calendar
Summarize Calendar

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/summarize-calendar

print calendar to document
Print Calendar To Document
  • BEST HIDDEN FEATURE IN NOTES!
  • Weekly, Monthly, Calendar List
  • Forward via email

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/print-calendar-to-a-document

content paste
Content Paste
  • Do you have bits of information that you reuse over and over again?

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/paste-information-application

share documents
Share Documents
  • Have you ever wanted to easily copy or move information from your mail file to a TeamRoom, Document Library, Personal Journal, or any other database?

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/share-documents

linker
Linker
  • More “URL-link” database, document, or view links.

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/easy-to-use-notes-database-links

map address
Map Address
  • Have you ever wanted to generate a map to one of the contacts in your Personal Address Book?

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/google-map-an-address

resources on alanlepofsky net
Resources on alanlepofsky.net
  • Archives
  • By Category
  • RSS Feeds
  • Notes/Domino 7
  • Administration
  • Application Development
  • Product Catalog
  • Many, many, many more tips!