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WSI Record Keeping. ASQA - The NEW VET Regulator. As of 1 July 2011 – ASQA became the new VET regulator Both OTEN and WSI due for RTO re-registration in May 2012. An audit is expected in late May. SNR 15.

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asqa the new vet regulator
ASQA - The NEW VET Regulator

As of 1 July 2011 – ASQA became the new VET regulator

  • Both OTEN and WSI due for RTO re-registration in May 2012.
  • An audit is expected in late May.
snr 15
SNR 15

The RTO provides quality training and assessment across all of its operations, as follows:

15.1 The RTO collects, analyses, and acts on relevant data for continuous improvement of training and assessment.

15.2 Strategies for training and assessment meet the requirements of the relevant Training Package or VET accredited course and have been developed through effective consultation with industry.

15.3 Staff, facilities, equipment and training and assessment materials used by the RTO are consistent with the requirements of the Training Package or VET accredited course and the RTO’s own training and assessment strategies and are developed through effective consultation with industry

15.4 Training and assessment is delivered by trainers and assessors who:

a) have the necessary training and assessment competencies as determined by the National Quality Council or its successors and

b) have the relevant vocational competencies at least to the level being delivered or assessed and

c) can demonstrate current industry skills directly relevant to the training/assessment being undertaken and

d) continue to develop their vocational education and training (VET) knowledge and skills as well as their industry currency and trainer/assessor competence.

15.5 Assessment including Recognition of Prior Learning (RPL):

a) meets the requirements of the relevant Training Package or VET accredited course and

b) is conducted in accordance with the principles of assessment and the rules of evidence and

c) meets workplace and, where relevant, regulatory requirements and

d) is systematically validated.

risk areas for wsi
Risk areas for WSI
  • Training and Assessment Strategy
  • Teacher qualifications/skills matrix
  • Assessment and assessment validation
  • Industry Engagement – Assessment validation
minimising risk record keeping
Minimising Risk – Record Keeping
  • WSI Procedure
  • Record Keeping for Teaching Sections
  • WSI Guidelines
  • Record Keeping Guidelines Teaching Sections – Colleges and OTEN
record k eeping guidelines teaching sections colleges and oten
Record Keeping GuidelinesTeaching sections – Colleges and OTEN
  • A. TRIM Files to be Managed in Teaching Sections
  • B. Training and Assessment & Learning and Assessment Strategies and Tools
  • C. Records of Student Participation
  • D. Records of Recognition – Granted/Not Granted
  • E. Record Keeping Requirements for TVET Students
  • F. Evidence accepted to demonstrate student participation for integrated, flexible and other forms of delivery
trim files
TRIM FILES

File to be kept in the Teaching Section for the duration of the qualification.

training and assessment learning and assessment strategies and tools
Training and Assessment & Learning and Assessment Strategies and Tools

B1. Training and Assessment Strategy

B2. Learning and Assessment Strategy

B3. Student Assessment Guidelines

B4. Assessment tools, marking guides, observation guides

B2, B3 and B4 may be stored electronically on teaching section shared drive.

where to start to be compliant with record keeping
Where to start to be compliant with Record Keeping
  • 1. Read the WSI procedure WSI Record Keeping for Teaching Sections
  • 2. Print out the Record Keeping Guidelines Teaching Sections – Colleges and OTEN
  • 3. Update TRIM files – Review current documentation against the Record Keeping Guidelines
  • 4. Review all records being kept in the teaching section against the Record Keeping Guidelines
  • 5. Attend an Assessment and Record Keeping update workshop
  • 6. Ask for help if required natalie.gardam@tafensw.edu.au or 92089375
assessment and record keeping update workshops
Assessment and Record Keeping Update Workshops

These workshops will explore strategies for best practice in designing and developing assessment tools and will also look at recordkeeping requirements for the upcoming ASQA audit for assessment. Register on PD Online.

slide13

TRIM

and

EDRMS

slide14
TRIM

EDRMS

Electronic

Document and

Records

Management

System

- Is about moving from paper-based information to a smart system that keeps and manages all your documents and official business records electronically, making them safe and secure, quick to find, cheap to store and easy to dispose of.

  • Tower
  • Records
  • Information
  • Management
  • Allows us to:
    • capture records
    • enable access to records over time
    • secure records against tampering or unlawful deletion
    • define how long records must be kept before destruction
what is a digital record
WHAT IS A DIGITAL RECORD?
    • By 30 June 2012 TAFE NSW must be compliant with the NSW Government Standards on Digital Recordkeeping.
  • A digital record is digital information, captured at a specific point in time that is kept as evidence of business activity.
edrms benefits
EDRMS BENEFITS
  • Reduced storage, retrieval, courier and postage costs
  • Time Saving
  • Increased in efficiency
  • Scanning
  • Document sharing
  • Management of electronic documents
  • Security
edrms coming soon to wsi
EDRMS COMING SOON TO WSI!
  • April and May Training of EDRMS to 122 nominated staff
  • June - Teaching Sections (training – implementation maturity level 3)
  • June - Remaining Institute’s Business Units, College and OTEN Administration (training – implementation maturity level 4)
  • August - Teaching Sections (training – implementation maturity level 4)
  • Who to contact?
  • Change Network Member
  • Louise Adam – LMBR Manager - Phone: 9208 9357
  • MilabelEstrera – A/Coordinator Records Management and Administrative Services
  • Phone: 9208 9245