SHIPPING WITH DRY ICE

1. SHIPPING WITH DRY ICE Requirements For Shipping Non-Hazardous Materials in a Package Containing Dry Ice by AIR 2011 Department of Environmental Health and Safety Vosburgh Pavilion 2nd Floor 914-594-4078 Click Here to Begin

2. TRAINING OBJECTIVES • List agencies that regulate hazardous materials transportation. • Describe hazards of dry ice in transportation. • Describe dry ice packaging requirements. • Describe required documentation and labeling for shipments of dry ice. Next Slide Exit

3. IMPORTANT NOTE • This training is intended for individuals shipping NON-INFECTIOUS/NON-HAZARDOUS materials in a package that contains dry ice (e.g., DNA). • Packages containing dry ice and infectious materials (e.g., cultures), or chemicals (e.g., formaldehyde) require additional training by the shipper and/or need to be handled by EHS staff! • This training is intended for shipping by FEDEX AIR only. • Other carriers might have additional requirements or might not accept dry ice shipments. For information contact EHS x4078. Previous Slide Next Slide Exit

4. SHIPPING REGULATIONS Federal Hazmat Law Protect against the risks to life, property, and the environment which are inherent in the transportation of hazardous materials in intrastate, interstate, and foreign commerce. 49 U.S.C. Section 5101 et seq. Previous Slide Next Slide Exit

5. WHO REGULATES SHIPPING • The U.S. Department of Transportation (DOT) 49 CFR Parts 171-180. • The International Air Transport Association (IATA). • These regulations apply to individuals that transport hazardous materials, ship hazardous materials, or make packaging used to transport hazardous materials. Previous Slide Next Slide Exit More Information

6. FOLLOWING THE RULES • Violations of these regulations can result in the United States Department of Transportation (DOT) fines of $55,000 or maximum penalties of up to five years in prison and fines of $250,000 US dollars. • Training is mandatory. It must completed every two years and needs to include: • Awareness of shipping regulations • General security awareness for hazardous materials • Function specific training (labeling and packaging) • Safety Previous Slide Next Slide Exit More Information

7. DRY ICE INTRODUCTION • Dry Ice is solid carbon dioxide that sublimates at -78°C (-109°F) and is used, for purposes of this training, as a coolant for shipment of perishable goods. • Shipments containing dry ice need to arrive at their destinations quickly. • These shipments usually are made by air transportation. • The United States Department of Transportation (DOT) and International Air Transport Association (IATA) regulate dry ice as a Hazardous Material; Class 9 Miscellaneous Hazard. Previous Slide Next Slide Exit

8. DRY ICE INTRODUCTION • DOT regulates dry ice when shipped by air or marine vessel. • DOT does not regulate dry ice when shipped by ground transportation. • When shipped by air DOT follows IATA regulations. Previous Slide Next Slide Exit

9. WHY IS DRY ICE REGULATED? • Dry ice is regulated when shipped by air transportation because: • Aircraft temperatures allow the sublimation of dry ice to gaseous CO2. • Buildup of CO2 could cause incapacitation on board • these vessels. Previous Slide Next Slide Exit

10. OTHER HAZARDS OF DRY ICE • Dry ice is also considered a hazardous material because: • Explosions can occur if dry ice is stored in a sealed container due to sublimation to CO2. • Damage to human skin can occur on contact because dry ice is a cryogen. • Always wear the appropriate Personal Protective Equipment (PPE) when handling dry ice: • Cryo-gloves and eye protection. Previous Slide Next Slide Exit

11. PACKAGE PREPARATION • First determine the properties of the material to be shipped. • **REMEMBER** if the material is infectious or you are shipping chemicals additional training is required and/or shipping must be carried out by EHS trained staff. Previous Slide Next Slide Exit

12. PACKAGE PREPARATION • If you are not sure if the material you are shipping is considered a hazardous material contact EHS at x4078. • If the package is being shipped internationally make sure that the country the package is being shipped to allows dry ice shipments. • Some countries do not allow dry ice shipments. To determine international restrictions call FEDEX International Customer Service (800)247-4747 or contact EHS x 4078. Previous Slide Next Slide Exit

13. TYPICAL PACKAGING USED TO SHIP DRY ICE Outer Packaging Refers to Fiberboard (cardboard box) Inner Packaging Refers to Styrofoam box Previous Slide Next Slide Exit

14. PACKAGING SHIPMENT • When shipped by air dry ice must be packaged according to IATA Regulations Packing Instruction 954. • Packing Instruction 954 requirements that must be met: • Packaging (outer and inner) must be strong enough to withstand shocks/loadings normally encountered in transport. • Packaging (outer and inner) must be constructed and closed to prevent loss of contents which might be caused from normal conditions in transport (vibration/humidity/pressure/etc). Previous Slide Next Slide Exit

15. PACKING INSTRUCTION 954 • Packing Instruction 954 requirements continued: • Dangerous residue must not adhere to the outside of packaging. • Packaging construction MUST be compatible with the hazardous material being shipped. • Some plastics can be softened or rendered brittle by dry ice, so inner Styrofoam shipping containers are recommended. • Packaging must be constructed to resist effects of temperature and vibration during normal transport and it must be easily determined to be closed. Previous Slide Next Slide Exit

16. PACKING INSTRUCTION 954 • Packing Instruction 954 requirements continued: • Inner packages (e.g., Styrofoam box) must be packed to not break, be punctured, or leak contents into outer packaging (i.e., cardboard box). • Liquids must be in containers that are closed securely, with covers held in place by secondary means such as adhesive tape or parafilm (e.g., microcentrifuge tube sealed with parafilm) . • Liquids must be packed with closures facing upward. Previous Slide Next Slide Exit

17. PACKING INSTRUCTION 954 • Packing Instruction 954 requirements continued: • Additional requirements for dry ice: • VERY IMPORTANT! • Dry ice must be shipped in packaging designed and constructed to permit the release of CO2 and to prevent a build-up of pressure that could rupture packaging. Secure the box but do not tape too tightly. CO2 needs to vent! Previous Slide Next Slide Exit

18. PACKAGING • It is highly recommended to use new packaging for hazardous materials shipments. • Some packaging can be reused. • If thoroughly inspected for both structural integrity and contamination from the previous contents. • Damaged and/or contaminated packaging must not be used. • Make sure to remove/deface all labeling and markings from previous • uses. Previous Slide Next Slide Exit

19. DOCUMENTATION • An air waybill needs to accompany the package. • An air waybill is an official shipping document that travels with a shipment, identifies the shipper (consignor), receiver (consignee), origin and destination, describes the shipment, and shows the package weight. • Sometimes a, “Shipper’s Declaration of Dangerous Goods” needs to accompany hazardous materials shipments. Shipments of dry iceDO NOTrequire a Shipper’s Declaration. Example of Air waybill. Previous Slide Next Slide Exit

20. DOCUMENTATION • The following information must be contained on the air waybill. • UN 1845 (this is the United Nations number identifying dry ice • in the framework of international transport). • The words Dry ice. • The number of packages. • The net weight of dry ice in each package. • The FEDEX Air waybill has areas to document this information (see the next slide). • NOTE: IATA Regulations limit the amount of dry ice to 200kg (400lbs) • per package. Previous Slide Next Slide Exit

21. PAPER AIR WAYBILL Under section 6 Special Handling; Does this shipment contain dangerous goods: Check, YES, shippers declaration not required. Next check dry ice, mark the number of packages, and mark quantity of dry ice in the package in kg. 2.2 Previous Slide Next Slide Exit

22. USING ONLINE SITES • FedEx Ship Manger online can be used to generate the paper air waybill that needs to accompany the dry ice shipment (if your department has an account). • Make sure to choose the correct package type (Your Packaging) in section 3 and do not forget to select dry ice under special services. • Please note that if you have FEDEX Ship Manger Software installed on your computer the screens will be different. Contact FedEx if you have problems setting up the shipment. Screen shots from Ship Manager Online. Previous Slide Next Slide Exit

23. OUTER PACKAGE LABELING • Shipments of hazardous materials require special labeling. • Dry ice packages must be labeled with the following: • A class 9 Miscellaneous hazard label on the side of the container not the top or bottom (see following slide). • The words Dry Ice. • UN 1845. • Net weight of dry ice in kilograms. • Name and address of BOTH the shipper and recipient (air waybill does not fulfill this requirement). • The net weight of the dry ice MUST be marked on the outside of each package. Previous Slide Next Slide Exit More Information

24. OUTER PACKAGE LABELING Class 9 Miscellaneous Hazard Label • The words dry ice and • Net weight of dry ice in kgs Required UN Number • Name and address of • shipper • Name and address of • recipient These labels are provided free of charge. They can be ordered from FedEx or can be obtained from the EHS Office x4078 Previous Slide Next Slide Exit

25. OUTER PACKAGE LABELING Another example of a properly labeled dry ice package. Class 9 Miscellaneous Hazard Label • Name and address of • recipient Remember class 9 labels cannot be placed on the top or bottom of a package! • Name and address of • shipper Correct Wording and Dry Ice weight in Kg Required UN Number Previous Slide Next Slide Exit

26. SHIPPING • The package is ready for shipping once it is labeled and the air waybill is generated • You can use the 2012 IATA Checklist for Dry ICE to verify all the requirements are met. See the checklist under the more Information button below (if the checklist isn’t viewable right away wait until you have closed the presentation). • A copy of the air waybill must be kept for your records for possible audits. Previous Slide Next Slide Exit More Information

27. GENERAL SECURITY AWARENESS • Terrorist acts of 1993 at the World Trade Center, 1995 in Oklahoma City, 1999 in ElkgroveCalifornia, and 2001 at the World Trade Center drew attention to the need for improved security of hazardous materials. Starting in 2003 DOT began to require security awareness training for all authorized hazardous materials shippers. • There are 800,000 shipments of hazardous materials everyday, and it’s estimated that 12-30 billion dollars worth is stolen every year! Previous Slide Next Slide Exit

28. GENERAL SECURITY AWARENESS • What you can do: • Be Aware! Do not discount unusual behavior. Any threat should be taken seriously. • Ensure that doors are closed and locked when leaving laboratories or offices unattended. • Never lend ID cards or keys to other people. • If a person is not familiar to you, do not allow them entrance into the building. Send them to security. • Report any suspicious persons to security at x4226. • Never leave a package containing hazardous materials unattended. • Pack shipments personally or review the contents prior to closing to • be sure you know what is in the container. Previous Slide Next Slide Exit

29. CONCLUSION • You have completed the training! Please click the link below to take the quiz. • Once the quiz is completed contact EHS at x4078 to receive a certificate of completion. • Training needs to be updated in TWO YEARS. • http://www.proprofs.com/quiz-school/story.php?title=shipping-with-dry-ice Previous Slide