SHIPPING WITH DRY ICE

1. SHIPPING WITH DRY ICE Requirements For Shipping Non-Hazardous Materials in a Package Containing Dry Ice by AIR 2011 Department of Environmental Health and Safety Vosburgh Pavilion 2nd Floor 914-594-4078 Click Here to Begin

2. TRAINING OBJECTIVES • List agencies that regulate hazardous materials transportation • Describe hazards of dry ice in transportation • Describe Dry Ice packaging requirements • Describe required documentation and labeling for shipments of dry ice Next Slide Exit

3. IMPORTANT NOTE • This training is intended for individuals making shipments of • packages with dry ice that contain NON-INFECTIOUS material! • Shipments of dry ice with Infectious material or chemicals • require additional training by the shipper and/or need to be handled by EHS staff! • This training is intended for shipping by FEDEX AIR only. Other carriers might have additional requirements or might not except dry ice shipments. For information Contact EHS x4078. Previous Slide Next Slide Exit

4. INTRODUCTION • Dry Ice is solid carbon dioxide that sublimates at -78°C (-109°F) and is used, for purposes of this training, as a coolant for shipment of perishable goods. • Shipments containing dry ice need to arrive at their destinations quickly so these shipments usually are made almost exclusively by air transportation. • The United States Department of Transportation (DOT) and International Air Transport Association (IATA) regulate dry ice as a Hazardous Material; Class 9 Miscellaneous Hazard. Previous Slide Next Slide Exit

5. INTRODUCTION • DOT regulates dry ice when shipped by air or marine vessel. It doesn’t regulate dry ice when shipped by ground transportation. • When shipped by Air DOT follows IATA regulations. • Dry Ice is regulated when shipped by air because: • Aircraft/Vessel temperatures allow the sublimation of dry ice to gaseous CO2 and buildup of CO2 could cause incapacitation. Previous Slide Next Slide Exit

6. INTRODUCTION • Other Hazards of Dry Ice include: • Sublimation that occurs in a sealed container could create an explosion • Dry ice can cause damage to human skin on contact • Always wear the appropriate PPE when handling dry ice: • Cryo-gloves and eye protection! Previous Slide Next Slide Exit

7. REGULATIONS Federal Hazmat Law Protect against the risks to life, property, and the environment which are inherent in the transportation of hazardous materials in intrastate, interstate, and foreign commerce. 49 U.S.C. Section 5101 et seq. Previous Slide Next Slide Exit

8. REGULATIONS • The U.S. Department of Transportation (DOT) regulates the transport of Hazardous Materials through 49 CFR Parts 171-180. • These regulations apply to individuals that transport hazardous materials, cause hazardous materials to be transported, or make packaging used to transport hazardous materials. Previous Slide Next Slide Exit More Information

9. REGULATIONS • Violations of these regulations can result in fines of up to $55,000 or the United States Department of Transportation maximum penalties of up to five years in prison and fines of $250,000 USD or more • Training is a requirement of the regulation, needs to be completed every two years, and needs to include • General Awareness • General Security • Function Specific Training • Safety Previous Slide Next Slide Exit More Information

10. PREPARATION • First determine the properties of the material to be shipped. If it is a non-infectious material it can be shipped as a dry ice shipment only. • **REMEMBER **if the material is infectious or you are shipping chemicals additional training is required and/or shipping must be carried out by EHS trained staff!! Previous Slide Next Slide Exit

11. PREPARATION • If you are not sure if the material you are shipping is considered a hazardous material contact EHS at x4078 • If the package is being shipped internationally make sure that the country the package is being shipped to allows dry ice shipments. Some countries do not allow dry ice shipments. To determine international restrictions call FEDEX International Customer Service (800)247-4747 or contact EHS x 4078. Previous Slide Next Slide Exit

12. PACKAGING • Again, DOT follows IATA regs for air shipping. When shipped by air dry ice must be packaged according to IATA Dangerous Goods Regulations Packing Instruction 954. • General Requirements that must be met: • Packages must be strong enough to withstand shocks/loadings normally encountered in transport • Packages must be constructed and closed as to prevent loss of contents which might be caused from normal conditions in transport (vibration/humidity/pressure/etc…) • This includes inner packaging (secondary packaging) Previous Slide Next Slide Exit

13. PACKAGING • No dangerous residue must adhere to the outside of packages • Parts of packages contacting with dangerous good must not be affected or weakened by material. Package construction MUST be compatible with the Hazardous Material. • Some plastics can be softened or rendered brittle by dry ice • Packages must be constructed to resist effects of temperature and vibration during normal transport and must be easily determined to be closed Previous Slide Next Slide Exit

14. PACKAGING • Liquids inside must be closed in containers that are held securely in place by secondary means such as adhesive tape or parafilm. • Inner packages must be packed to not break, be punctured or leak their contents into outer packaging. • Inner packaging with liquids must be packed with closures upward • Additional Requirements for Dry Ice: • Inner Packages: VERY IMPORTANT! • Must be in packing designed and constructed to permit the release of CO2 and to prevent a build-up of pressure that could rupture packaging Previous Slide Next Slide Exit

15. PACKAGING • New, unused packaging for hazardous materials shipments are highly • recommended. • Some packaging can be reused: • If thoroughly inspected for both structural integrity and contamination from the previous contents. Damaged and/or contaminated packaging must not be used. • Make sure to remove/deface all labeling and marking from previous uses! • Styrofoam boxes are common for dry ice shipments and should be placed in s sturdy fiberboard (cardboard) box! They cannot be shipped without an outer box. Previous Slide Next Slide Exit

16. PACKAGING • Typical package for shipping dry ice. The box top should be secure but not taped too tightly! CO2 needs to vent! Remember to remove or deface any markings on the box if it was used for a previous shipment! Previous Slide Next Slide Exit

17. DOCUMENTATION • A shippers declaration is not needed for dry ice shipments if the package contains no other hazardous materials. A shippers declaration is required for shipments of infectious substances and chemicals. • The following information must be contained on the air waybill. • UN 1845 • Dry ice • The number of packages • The net weight of dry ice in each package • The FEDEX Airbill has areas to document this information (see the next slide) • NOTE: IATA Regulations limit the amount of Dry Ice to 200kg (400lbs) per package! Previous Slide Next Slide Exit

18. DOCUMENTATION Under section 6 “Special Handling, Does this shipment contain a dangerous good” check, YES, shippers declaration not required. Then check Dry Ice mark the number of packages and quantity of Dry Ice in the package in kg. 2.2 Previous Slide Next Slide Exit

19. OUTER PACKAGE LABELING • Shipments of hazardous materials require special labeling for packages. • Dry Ice packages must be labeled with: • A class 9 Miscellaneous hazard label on the side of the container not the top or bottom (see following slide) • And marked with the following: • The words Dry Ice • UN 1845 • Net quantity of dry ice in kilograms • Name and address of BOTH the shipper and recipient (airbill does not fullfill this requirement) • NOTE: The net weight of the dry ice MUST be marked on the outside of each package. The UN 1845 is the United Nations Number identifying Dry Ice in the framework of international transport Previous Slide Next Slide Exit More Information

20. OUTER PACKAGE LABELING Class 9 Miscellaneous Hazard Label • Remember the outer package MUST have the Class 9 label and be marked with : • The words Dry Ice • UN 1845 • Net quantity of dry ice in kilograms • Name and address of BOTH the • shipper and recipient Remember class 9 labels cannot be placed on the top or bottom of a package! These labels are provided free of charge and can be ordered from FEDEX Previous Slide Next Slide Exit

21. OUTER PACKAGE LABELING Another Example Class 9 Miscellaneous Hazard Label • Name and address of • recipient Correct Wording and Dry Ice amount in Kg • Name and address of • shipper Required UN Number Previous Slide Next Slide Exit

22. SHIPPING • Your dry ice package is now ready for shipping! You can use the 2012 IATA Checklist for Dry ICE to verify all the requirements are met. See the checklist under the more Information button below (if the checklist isn’t viewable right away wait until you have closed the presentation). • A copy of the air bill must be kept for your records for possible audits! Previous Slide Next Slide Exit More Information

23. GENERAL SECURITY AWARENESS • Terrorist acts of 1993 World trade Center, 1995 Oklahoma City, 1999 Elkgrove California, 2001 WTC drew attention to the need for improved security of hazardous materials. Starting in 2003 DOT began to require security awareness training for all authorized HAZMAT shippers • 800,000 shipments of hazmat everyday and it’s estimated that 12-30 billion dollars worth of cargo is stolen every year! Previous Slide Next Slide Exit

24. GENERAL SECURITY AWARENESS • What you can do: • Be Aware! Do not discount unusual behavior. Any threat should be taken seriously • Ensure that doors are closed and locked when leaving laboratories and offices unattended. • Never lend ID cards or keys to other people • If a person is not familiar to you, do not allow them entrance into any building with card key access, send them to security. • Report any suspicious persons to security at x4226 • Never leave a package containing hazardous material unattended. • Pack shipments personally or review the contents prior closing to • be sure you know what is in the container. Previous Slide Next Slide Exit

25. CONCLUSION You have completed the training! Please click the link below to take the quiz! One the quiz is completed you will receive a certificate of completion that needs to be kept in your records and training needs to be updated in TWO YEARS!! http://www.proprofs.com/quiz-school/story.php?title=shipping-with-dry-ice Previous Slide