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Translating Policy into Action: Tools for Policy Design & Implementation

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Translating Policy into Action: Tools for Policy Design & Implementation. Today: 5 July. Adapting Environmental Scanning Engaging Stakeholders Identifying relevant Trends & Emerging problems. Today’s Roadmap. Where we are:

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today 5 july
Today: 5 July

Adapting Environmental Scanning

Engaging Stakeholders

Identifying relevant

Trends &

Emerging problems

today s roadmap
Today’s Roadmap
  • Where we are:
    • Process of identifying objectives & targets suggests feasibility of proposed policy(ies) and guides implementation
  • Where we want to go next
    • Involve stakeholders to review and assess proposals by
      • Identifying threats and opportunities
      • Identifying barriers and facilitators
  • Strategy – Environmental Scanning
    • A structured review assessing if and how the policy will thrive in the environment
involving stakeholders
Involving Stakeholders
  • Each policy is placed in an environment with its own characteristics and dynamics
  • Stakeholders can
    • Identify key external characteristics and trends that will affect implementation and success
    • Suggest improvements to proposed policy, e.g.
      • Modifying the proposed policy
      • Proposing strategic alliances
  • Stakeholder buy-in may be crucial to adoption & implementation
exercise involving stakeholders
Exercise: Involving Stakeholders
  • Consider proposed policy(ies) from 4 July
    • Describe – type organization and role –of stakeholders you would seek feedback from
    • Indicate reason for including each stakeholder
    • What reasons you would give them for seeking their involvement
  • Suggest
      • How you would involve them, e.g., individual meetings, forums, focus groups, etc.
      • What questions you would ask
debriefing 1 who to involve
Debriefing (1): Who to involve
  • Complete matrix identifying who to involve & why they should be involved
debriefing 2 who to involve
Debriefing (2): Who to involve
  • Groups refer to matrix to complete one of the following (assigned) tasks
    • Identify stakeholders who should be involved in all types of proposed policies
    • Identify stakeholders who should be involved in specific areas of policies
    • Identify reasons for selecting stakeholders
debriefing 3 how to involve stakeholders
Debriefing (3): How to involve stakeholders
  • Identify reasons given to stakeholders to elicit their involvement
  • List suggested strategies for getting stakeholders’ feedback
  • Based on your experience what have you observed about
    • Implementing each strategy
    • When it works well
    • When it may not work well
    • Other lessons learned
debriefing 4 questions to ask
Debriefing (4): Questions to Ask
  • Are there generic questions?
  • Are there wordings that you would recommend?
value of environmental scanning
Value of Environmental Scanning
  • Vouker article was written 20 years ago
    • Based on your experience how relevant is the article today?
    • What steps have you/your agency taken to gather environmental information? How effective have they been?
what an environmental scan is
What an environmental scan is
  • A systematic exploration of the external environment to
    • Identify opportunities, challenges, and future developments
    • Decide what features are relevant to proposed policy
      • What will change most in the future
      • What is most important to the policy objectives (outcomes)
      • Can potential problems/challenges be resolved
  • Helps avoid organizational myopia
adapting environment scanning
Adapting Environment Scanning
  • Irregular scanning: conducted on an ad hoc basis to aid making planning decisions
  • Stakeholders serve as an information source. Their value depends on diverse perspectives
  • Scan should identify trends and emerging issues in politics, economy, social, technology, legal, environment (Conway, p. 13)
  • Note: Commonly scans include research as a methodology
relevant components
Relevant Components
  • Components politics, economy, social, technology, legal, environment (Conway, p. 13)
  • What is impacted by identified trends in the specific components
    • The target population?
    • Input resources?
    • Planned activities or processes?
  • Direction of impact
    • Positive
    • Negative
  • Ability to influence impact (can/cannot)
example organizing scan information
Example: Organizing scan information
  • Youker Figure 6 & 7
    • Shows applicable trends
    • Organizes them by category & ability to control
    • Rates key actors & important factors
  • Identifies trends
    • Most important to achieving the policy objective
    • How they will impact the proposed policy
    • The ability to influence them
  • Categorize trends as opportunities/threats
exercise identifying relevant trends emergent problems
Exercise: Identifying relevant trends & emergent problems
  • Each group will review and assess a strategic plan. Summarize its methodology
    • What stakeholders were involved and how they were involved?
    • What trends/threats/opportunities were identified?
    • Do they seem adequate and appropriate? (May consult Crowley’s list p. 13)
  • Lessons learned
    • What features of the plan would you retain or adapt?
    • What features would you change?
    • Anything you would add?
  • Note: we are not critiquing the plans but using them to do a better job of deciding what trends to track, what stakeholders to involve, and how to involve them
debriefing the scanning exercise
Debriefing the scanning exercise
    • Each group summarizes its plan and its assessment
    • Based on the plans, the group assessment, and individual experiences
      • How would you prioritize or modify Crowley’s list page 13
  • What lessons did you learn?
stakeholders environmental scans
Stakeholders & Environmental Scans
  • Reassess our conclusions of who should be involved, how they should be involved, and what they should be asked
  • Observations about what information we want from stakeholders and how to get it
  • Develop “Guidelines for Involving Stakeholders to Assess the External Environment”
  • Create and put aside a list “Other Reasons for Engaging Stakeholders”
next steps
Next steps
  • Where we are
    • Initial (yesterday’s) objective and targets
    • Assessed receptivity of external environment
  • Need to
    • Consider how writing objectives with targets and assessing environment improve policy implementation
    • Identify organization’s capacity (strengths & weaknesses)
    • Partners: why to partner & with whom to partner
    • Assessing the capacity of implementers