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ROADS Services Training Group LOCAL AUTHORITY ROADS CONFERENCE 2013

ROADS Services Training Group LOCAL AUTHORITY ROADS CONFERENCE 2013 HODSON BAY HOTEL, ATHLONE, MAY 2013. 1. Our Roads - Planning for the Future/Role in National and Local Development. Value for Money for Delivery of Services & Concept of Shared Services Ray O’Dwyer

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ROADS Services Training Group LOCAL AUTHORITY ROADS CONFERENCE 2013

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  1. ROADS Services Training Group LOCAL AUTHORITY ROADS CONFERENCE 2013 HODSON BAY HOTEL, ATHLONE, MAY 2013. 1

  2. Our Roads - Planning for the Future/Role in National and Local Development Value for Money for Delivery of Services &Concept of Shared Services Ray O’Dwyer Senior Responsible Officer LGER Programme Management Office

  3. Focus of presentation • Overview: How the sector is delivering value for money through implementation of the reform agenda • Shared Service Programme • Focus on: Road Management System SS • Transition to Irish Water and implications for roads infrastructure • Discussions & Questions

  4. Overview – Delivering value for money through reform agenda

  5. Shared Service Programme • 32 Projects split between: • Transactional Shared Services; • Centres of Excellence; • Shared Technology and Enablers; • Shared Procurement.

  6. Shared service programme (2) Our early wins! LA National Procurement Office in place, €109m procurement efficiency savings achieved 2010 - 2012….

  7. Shared service programme (3) And more early wins… • FixYourStreetrolled out across the sector • Library Service Procurement project introduced 2012, achieving savings for participating LAs and a model for others to use. • Payroll at design phase, design phase progressing with 7 LAs on board • Treasury Management at design phase Plus, significant savings expected to be achieved through delivery of the full SS programme as outlined in next slide…….

  8. Shared service programme (4) Expected Annual Savings for Shared Service Projects once implemented

  9. Context • Regional and Local Roads are managed by Local Authorities with funding provided from the Department of Transport, Tourism and Sport (DTTAS) and from their own resources • Funding has reduced year-on-year since 2008 • 2013 will see the introduction of a Pavement Management System using the Maproad software system developed in conjunction with the DTTAS and the LGMA • 2013 will also see the rollout of LicenceIT an online system for road opening applications • These developments and a recent value for money audit highlight the requirement for an overarching Road Management System for our Regional and Local Roads

  10. Focus on: Road Management System SS (1) The Business Problem • Lack of standardization across the sector • Management Information • Resources, and the requirement to “do more with less” The Question: Could a map-based roads management system be implemented in the local government sector in a coordinated or shared (services) basis, focusing on these priority areas: • Pavement Management System. • Road Opening Licenses (incl Abnormal Loads permits). • Speed Limits

  11. Focus on:Road Management System SS (2) The Opportunity Certain elements of road service provision require local management consideration, discretion, and management, while other elements lend themselves to a form of shared service. BOTH need support. The purpose of the proposed Solution is to: • Introduce road management system processes and technologies into local government roads services; • Adopt a multi-agency approach including MapRoad; • Ensure a consistent and managed approach to PMS; • Provide an evidence based approach to support the allocation of funds; • Support the integration of road management systems over time; • Support licensing, including utilities; • Reduce costs, improve efficiencies, enhance customer service standards, standardisationof policy, processes and procedures; • Support pavement management financing and funding, to include expenditure, grants, audits etc; • Facilitate roads reporting on national / regional / local basis..

  12. Focus on:Road Management System SS (3) The implications of not initiating the project: • The sector would continue to attempt to sustain predominantly manual and non-integrated road licensing and PMS processes at a local level, losing economy of scale and increasing labour and ancillary costs • A single integrated road management system should be capable of delivering a better service at reduced cost to the local authority, and would release Local Authority staff resources to focus on more important and value-added tasks.

  13. Focus on:Road Management System SS (4) Next steps? The business case is due to be completed and Peer Reviewed by end of May. It will be considered by the Oversight Group in June, and proceed (if approved) to implementation.

  14. Transition to Irish Water:What has been decided? • The Irish Government made a decision to establish a water utility for the delivery of water services. • Irish Water to be established as subsidiary of An BordGais, as a semi-state company. • Legislation has been enacted to establish Irish Water as an entity. • All Assets /liabilities and Risks to transfer from LAs to IW. • Legislation will permit SLAs between LG Sector and IW. • Bi Location Water Service Transition Office established – Dublin & Waterford City.

  15. Transition to Irish Water (2)Who’s doing what, when?

  16. Transition to Irish Water (3) Some key issues: • Three beneficiaries of data collection – Local Authorities, Local Government Sector, Irish Water. • Retention of assets – conveyance/ fencing activity around water infrastructure sites. • BGE / Irish Water Target Operating Model Structure – due in May. • Service Level Agreements – change in org / mindset • Regulation of Planning, forward planning, development planning • Rural / private water supplies

  17. Transition to Irish Water (4) The Service Level Agreement will be guided by the following principles: • Achieve a low risk transfer for Local Authorities, Irish Water and customers for delivery of services; • Underpin collaborative relationships using a long-term, equitable commercial footing; • Deliver benefits for customers through investment and change; • Provide a rewarding career for those on the Irish Water journey; • Meet stakeholders’ needs for high quality services, delivered by a respected Irish Water brand.

  18. Transition to Irish Water (5) Focus on implications for roads/infrastructure: Metering Project • Contracts are to be shortly awarded by BGE for installation of domestic meters on a regional basis, with installation of boundary boxes to commence in July 2013. Through the IWCG (Irish Water Consultative Group) agreement has been reached with the Unions regarding use of contractors for this work. WSTO have been working with BGE on the following: • Metering Communications Protocol- to cover notice requirements to individual local authorities, call handling for public queries etc • Road Opening Protocol- has been drafted by DECLG , is currently under discussion with input from the CCMA and WSTO and final document being co-ordinated by the Dept of Transport, Tourism & Sport (DTTAS)...to ensure public safety, scheduling of work to avoid events, peak times etc Once finalised and agreed these protocols will be circulated to each DoS (Water)

  19. Questions & Discussion?

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