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March 11, 2014 1:30 – 2:10

Research Administration 101 & Hot Topics Nate Haines Managing Director, Huron Consulting Alison Sanders Director- Office of Research and Sponsored Programs San Francisco State University. March 11, 2014 1:30 – 2:10 . Agenda. Objectives. Goal.

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March 11, 2014 1:30 – 2:10

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  1. Research Administration 101 & Hot TopicsNate HainesManaging Director, Huron ConsultingAlison SandersDirector- Office of Research and Sponsored ProgramsSan Francisco State University March 11, 2014 1:30 – 2:10

  2. Agenda

  3. Objectives Goal Develop a high-level understanding of the sponsored award lifecycle and best practices to enable efficient pre and post award operations Provide a brief background of the award lifecycle, importance of sound monitoring by both central and department offices and insight into the risks of poor research administration management Approach

  4. Current Research Administration Landscape 2014 FOA/PSSOA CSU Business Conference 4

  5. Large investments in facilities • Pressure • Super Circular! • Reduce administrative cost • Increased Complexity • Scrutiny • Volume of activity • Accountability

  6. Post Doubling Era NIH Budget Doubling IncludingARRA • The American Association for the Advancement of Science (AAAS) • Kaiser, Jocelyn, “Darwinism vs. Social Engineering at NIH.” Science Magazine, Volume 334 11 November 2011 • http://news.sciencemag.org/funding/2014/01/u.s.-science-agencies-get-some-relief-2014-budget

  7. Sources: NIH Office of Extramural Research http://www.report.nih.gov/award/success/Success_ByActivity.cfm

  8. Sources: CSU Financial Services

  9. Source: Department of Health and Human Services Office of the Inspector General Semiannual Report to Congress 2007-2011 http://oig.hhs.gov/reports-and-publications/archives/semiannual/index.asp

  10. Areas of Current Compliance Emphasis

  11. University AMisuse federal funds $32 million University BInflated research grant costs $15.5 million University K Questioned Costs HHS/OIG Audit $2.4 million University CEffort Certification & Direct Costs $11.5 million University J Effort Certification $2.7 million University I Costing Issues Self-Reported $3.25 million University DMischarging federal grants $7.6 million Significant Audits/Settlements University H Effort Certification & Clinical Research Billing $3.4 million Foundation EMischarging federal grants $6.5 million • University F • Committed Time/Effort • $5 million University G Clinical Research Issues $4.4 million

  12. How can an institution stay ahead of the trends and remain compliant? Begin by understanding the award lifecycle and the requirements to support successful research administration

  13. The Award “Lifecycle”From Idea to Award 2014 FOA/PSSOA CSU Business Conference 13

  14. Post-Award Pre-Award Locate Funding & Develop Proposal Proposal Review & Institutional Approval Additional Funding Sponsor Reports & Close-out Proposal Submission Tracking & Accounting Funded: Award’s Terms & Conditions Not Funded: Reviewer’s Comments & Resubmit Spend Money & Purchasing Establish Project Accounts & PI Briefing

  15. Post-Award Pre-Award Locate Funding & Develop Proposal Proposal Review & Institutional Approval Additional Funding Sponsor Reports & Close-out Proposal Submission Tracking & Accounting Funded: Award’s Terms & Conditions Not Funded: Reviewer’s Comments & Resubmit Spend Money & Purchasing Establish Project Accounts & PI Briefing

  16. Typical Proposal Elements

  17. Common Budget Elements Subcontracts & Consultants Travel Budget Development Personnel Costs Supplies Facilities & Administrative Costs Other Costs Alteration & Renovation Costs Equipment

  18. Post-Award Pre-Award Locate Funding & Develop Proposal Proposal Review & Institutional Approval Additional Funding Sponsor Reports & Close-out Proposal Submission Tracking & Accounting Funded: Award’s Terms & Conditions Not Funded: Reviewer’s Comments & Resubmit Spend Money & Purchasing Establish Project Accounts & PI Briefing

  19. Managing an award Post-Award Pre-Award Locate Funding & Develop Proposal Proposal Review & Intuitional Approval Additional Funding Sponsor Reports & Close-out Proposal Submission Tracking & Accounting Funded: Award’s Terms & Conditions Not Funded: Reviewer’s Comments & Resubmit Spend Money & Purchasing Establish Project Accounts & PI Briefing

  20. Regulations Governing Sponsored Research • OMB Circular A-21: principles for determining costs applicable to grants, contracts, and other agreements with educational institutions • OMB Circular A-110: standards for obtaining consistency and uniformity among federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations • OMB Circular A-133: standards for obtaining consistency and uniformity among federal agencies for the audit of organizations expending federal awards

  21. Cost Principles- A 21 Costs that do not meet these standards should not be paid for by the project

  22. How can an institution stay ahead of the trends and remain compliant? • Stay current with compliance issues/topics in research administration • Understand the complexities/challenges of research administration at your institution • Build an infrastructure that will support research administration in your institution

  23. Thank you!Nate Haines (nhaines@huronconsultinggroup.com)Alison Sanders (asanders@sfsu.edu) 2014 FOA/PSSOA CSU Business Conference 23

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