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Conference & Group Travel Decision Flow Chart

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Conference & Group Travel Decision Flow Chart. Is an event a conference?. Does a group travel request need to be submitted?. Is the event a FACA meeting?. Yes, check group travel. Do we have 20 or more travelers domestic or 10 or more travelers international ?. No.

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Conference & Group Travel Decision Flow Chart

Is an event a conference?

Does a group travel request need to be submitted?

Is the event a FACA meeting?

Yes, check group travel

Do we have 20 or more travelers domestic or 10 or more travelers international?

No

Is the event fully funded by a grant?

Yes

No

Yes, check group travel

No

Complete NOAA Group Travel Request Form and Submit to DUS/O

Requires LO/SO Approval

  • Does the event meet the following five criteria:
  • is a meeting, retreat, seminar, symposium, training (5 CFR 410.404); AND
  • (2) is sponsored by Anyone (Federal or Non-Federal Gov entities); AND
  • (3) the Agency will expend funds; AND
  • (4) brings together a group of government employees; AND
  • (5) includes two or more conference indicators:
  • i) brochure
  • ii) published agenda
  • iii) marketed
  • iv) registration required
  • v) widely gathered

No, check group travel

Conferences and Group Travel Policy Memorandum 12-02, updated 11/9/12 with DUS/O raising of Group Travel Levels

Yes to All Criteria

Conference Cost: < $20K?

Conference Cost: $20- $75K

Conference Cost: > $75K

Requires NOAA LO DAA / SO Director Approval

$75-$100K requires approval by DOC CFO/ASA

$100-$500K requires approval by the DOC Deputy Secretary

>$500K requires approval by the DOC Secretary

Conference Package withGroup Travel Request to be submitted by DAA/SO Director to NOAA CFO, 30 days in advance

Requires NOAA CFO Approval (will obtain DUS/O approval of the Group Travel), then it goes to DOC

Requires NOAA CFO Approval (will obtain DUS/O approval of the Group Travel)

Check group travel