COLLABORATION 101 : AKA The Art of Collaboration. Illinois Dept. of Human Services - Head Start State Collaboration Office Gennie Gilmore & Gina Ruther Region V Head Start Conference November 14, 2001. SESSION PURPOSE.
Illinois Dept. of Human Services - Head Start State Collaboration Office
Gennie Gilmore & Gina Ruther
Region V Head Start Conference
November 14, 2001
To provide participants with the basic information needed to successfully implement collaboration, including process, skills and tools.
To practice the information through activities and case studies.
Collaboration is the most intense level of working together. It is a structure & a process for creating CHANGE.
A collaborative effort is driven by partners who agree to shareinformation, activities, resources, influence, power & decision-making authority to achieve common goals – goals that no single partner or program could achieve by acting alone.
From Community Partnerships Working Together, US DHHS
History of unresolved conflict/Hidden agendas
Lack of communication
Lack of clear purpose
Lack of leadership
Ineffective inter- OR intra- agency structures
Resistance to change
Lack of time/resources
Parents/Staff not involved in decisions
Unequal distribution of work/recognition
No clear ground rulesBARRIERS/SANDTRAPS
Continuity of care
Expanding services in cost effective manner
Serving a wider range of children
Reaching new communities
Providing more flexibility
Strengthening local community systemsBENEFITS TO COLLABORATION
Intrapersonal communication is major factor affecting interpersonal communication.
Relationships defined by both persons.
Each is 100% responsible for nature of the relationship.
Relationships change when communication changes.
To change a relationship requires persistence.
Most options = the best odds of getting what is wanted.
Communication most effective when reflects intentions for the relationship.COLLABORATION SKILLS:PRINCIPLES OF COMMUNICATION
WHAT LANGUAGE ARE YOU SPEAKING?
Charisma – winning/beguiling
Expertise – apply & share/withhold
Persuasion – convincing/bullying
Position/”turf” – knowing boundaries or demanding control
HOW ARE WE DOING ON OUR OWN?
Look at own mission, integration, evaluation
DO WE NEED TO CHANGE?
What needs to change & how
What’s in it for you?????
HOW WELL ARE WE CONNECTED?
How connected & where
HOW READY ARE WE TO COLLABORATE?
Common vision, how strong are connectionsINTRA-AGENCY PRE-ASSESSMENT
BUILD TRUST/OWNERSHIP WITH PARTNERS BY:
BUILD TRUST/OWNERSHIP WITH KNOWLEDGE BY:
SHARED VISION SHOULD:
MISSION = captures the SHARED VISION, UNIQUE PURPOSE & VALUES of the collaboration, and should:
Review the Environmental Analysis & prioritize which factors will have the greatest impact on the collaboration.
Discuss strengths each partner brings individually & collectively to the collaboration.
Discuss what is lacking.
Consider benefits of collaborative action & what might happen if you take no action in the immediate futureCAPACITY ASSESSMENT
In developing GOALS, use the following:
There are 5 case studies.
Case Studies 1 & 2: A Partnership at Work
2 different perspectives
Case Study 3: Discord in Harmony
Case Studies 4 & 5: Metro-City Head Start
Scenes 1 & 2
In groups of 5-7, take 30 minutes to review, discuss & answer the questions.
REMEMBER, it is always advised to consult an attorney!
To write & agree to goals, strategies – plan
To spell out results
To spell out responsibilities
To spell out services
To define partnership management
To commit to “what,” “when,” & “how”
To hold people accountable
For audit & legal purposes
To provide “escape” in case of failure
To commit resources
For monitoring & evaluationWHY A WRITTEN AGREEMENT?
With a team, take 5 minutes to develop a 60 second commercial promoting and selling collaboration.
Commercials should be ONLY a paragraph, catchy, and include concepts learned.